At a Glance
- Tasks: Support executives by managing schedules, coordinating meetings, and ensuring smooth operations.
- Company: Join a dynamic group of talent brands focused on growth and innovation.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for personal development.
- Other info: Exciting career growth potential in a supportive and collaborative culture.
- Why this job: Be at the heart of a thriving business and make a real impact on leadership efficiency.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 € per year.
Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
We’re very proud of our six brands:
- Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe.
- Definia - Defining, designing, and delivering technology, transformation, and cultural change.
- BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service.
- InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams.
- Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development.
- Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap.
What will you be responsible for? We’ve achieved strong growth through both organic expansion and strategic acquisitions, and we’re just getting started. As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO) and our Executive Assistant.
This role sits at the heart of a fast-paced, high-growth business and will play a critical role in ensuring both executives are organised, prioritised, and able to operate effectively across multiple brands and stakeholders. You’ll be a true right-hand support, helping manage busy schedules, coordinate meetings and events, and keep day-to-day operations running smoothly.
Your headline responsibilities will be:
- Diary Management
- Provide high-level administrative and organisational support to the CFO, CPO and EA.
- Manage complex and ever-changing diaries, ensuring priorities are effectively coordinated.
- Schedule meetings across multiple stakeholders, time zones, and business functions.
- Proactively identify scheduling conflicts and resolve issues before they arise.
- Coordinate travel arrangements, accommodation, and itineraries where required.
- Prepare meeting agendas, documents, presentations, and briefing materials.
- Stakeholder Coordination.
Personal Assistant employer: The IN Group
At The IN Group, we pride ourselves on fostering a dynamic and inclusive work environment that champions personal growth and innovation. As a Personal Assistant, you will be at the heart of our thriving organisation, supporting key executives while enjoying a culture that values collaboration and long-term relationships. With opportunities for professional development and a commitment to employee well-being, working with us means being part of a forward-thinking team dedicated to unlocking potential and driving success.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Personal Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit into their team and contribute to their growth. Tailor your responses to highlight your organisational skills and proactive approach!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We suggest focusing on scenarios where you’ve successfully managed busy schedules or resolved conflicts—those are key for a Personal Assistant!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that job!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Show Your Organisational Skills:As a Personal Assistant, being organised is key! Make sure your application highlights your ability to manage complex schedules and prioritise tasks. Use examples from your past experiences to demonstrate how you’ve kept things running smoothly.
Tailor Your Application:We love seeing applications that are tailored to the role. Take the time to read through the job description and align your skills and experiences with what we’re looking for. This shows us you’re genuinely interested in the position!
Be Proactive in Your Approach:In a fast-paced environment like ours, being proactive is essential. Share instances where you’ve anticipated needs or resolved issues before they became problems. This will show us you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our brands and culture!
How to prepare for a job interview at The IN Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, scheduling, and stakeholder coordination. This will help you answer questions confidently and demonstrate your knowledge of what the role entails.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed complex schedules or resolved conflicts in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your proactive approach to problem-solving.
✨Demonstrate Your People Skills
Since this role involves working closely with executives and various stakeholders, it's crucial to show that you can build strong relationships. Be personable and engaging during the interview, and share instances where you've successfully collaborated with others to achieve common goals.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company's culture, the challenges faced by the CFO and CPO, or how success is measured in the role. This shows your genuine interest and helps you assess if the company is the right fit for you.
