At a Glance
- Tasks: Support executives by managing schedules, coordinating meetings, and ensuring smooth operations.
- Company: Join a dynamic group of talent brands focused on growth and innovation.
- Benefits: Competitive salary, professional development, and a vibrant work culture.
- Other info: Opportunity to grow in a supportive environment with diverse brands.
- Why this job: Be at the heart of a fast-paced business and make a real impact.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
Life at The IN Group
Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
Your headline responsibilities will be:
- Diary Management
- Provide high-level administrative and organisational support to the CFO, CPO and EA.
- Manage complex and ever-changing diaries, ensuring priorities are effectively coordinated.
- Schedule meetings across multiple stakeholders, time zones, and business functions.
- Proactively identify scheduling conflicts and resolve issues before they arise.
- Coordinate travel arrangements, accommodation, and itineraries where required.
- Prepare meeting agendas, documents, presentations, and briefing materials.
- Stakeholder Coordination & Communication
- Act as a key point of contact for internal and external stakeholders.
- Build strong relationships across the business and maintain professionalism and confidentiality at all times.
- Support communication flow between leadership teams, departments, and external partners.
- Ensure follow-ups and actions from meetings are tracked and completed.
- Events & Team Coordination
- Support the planning and coordination of leadership meetings, team events, offsites, and internal people initiatives.
- Assist with logistics for company events, workshops, and culture activities.
- Coordinate venues, catering, travel, materials, and attendee communications.
- Help create a seamless and professional experience for internal and external events.
- Organisation & Operational Support
- Support with document management, reporting, and general administration.
- Help manage priorities and deadlines across a busy executive workload.
- Maintain accurate records and ensure information is handled sensitively and confidentially.
- Identify opportunities to improve administrative processes and ways of working.
What we’re looking for:
- Proven experience as a Personal Assistant supporting senior leaders or executives.
- Exceptional diary management and organisational skills.
- Ability to thrive in a fast-paced, constantly evolving environment.
- Strong communication and stakeholder management skills.
- Highly proactive, dependable, and solutions-focused approach.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Experience coordinating meetings, travel, and events.
- Professional, discreet, and able to handle confidential information appropriately.
- Strong Microsoft Office skills.
Personal Assistant employer: The IN Group
At The IN Group, we pride ourselves on fostering a dynamic and inclusive work culture that prioritises personal growth and collaboration. As a Personal Assistant, you will be at the heart of our fast-paced environment, supporting key executives while enjoying opportunities for professional development and meaningful relationships across our diverse brands. With a commitment to innovation and employee well-being, we offer a unique workplace where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential employers on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their mission. This shows you're genuinely interested and ready to be part of the team.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences and how they relate to the role of a Personal Assistant. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:As a Personal Assistant, your organisational skills are key! Make sure to highlight any experience you have with diary management and coordinating schedules. We want to see how you can keep things running smoothly!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific responsibilities and skills mentioned in the job description. We love seeing candidates who take the extra mile!
Be Proactive in Your Approach:Show us that you’re proactive! In your application, mention instances where you’ve anticipated needs or solved problems before they arose. This is a trait we value highly at StudySmarter.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at The IN Group
✨Master the Diary Management Game
Since diary management is a key part of the role, practice discussing your experience with managing complex schedules. Be ready to share specific examples of how you've resolved scheduling conflicts and prioritised tasks effectively.
✨Show Off Your Communication Skills
This job requires strong communication and stakeholder management skills. Prepare to demonstrate how you've built relationships in previous roles. Think of instances where you acted as a point of contact and how you maintained professionalism and confidentiality.
✨Be Proactive and Solutions-Focused
The company values a proactive approach, so come prepared with examples of how you've identified problems before they arose and implemented solutions. This could be anything from streamlining processes to improving team coordination.
✨Get Familiar with Event Coordination
As you'll be supporting events and meetings, brush up on your event coordination experience. Be ready to discuss how you've managed logistics, coordinated with vendors, and ensured a seamless experience for attendees in past roles.
