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- Tasks: Be the friendly face of our office, managing calls and coordinating meetings.
- Company: Join a dynamic group of talent brands focused on people and relationships.
- Benefits: Gain valuable experience in a supportive environment with potential for growth.
- Other info: Enjoy a collaborative team atmosphere and develop your professional skills.
- Why this job: Make a real impact by creating a welcoming space for clients and colleagues.
- Qualifications: Previous reception or admin experience is a plus, but not essential.
The predicted salary is between 22000 - 26000 £ per year.
Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
The Head of Facilities, with the support of one receptionist, works together to keep the office running smoothly and make sure it’s a safe, welcoming space for everyone. Along with managing the building’s maintenance, we handle any repairs, layout changes, or upgrades, coordinating with vendors and contractors as needed. Our receptionist is a key player, helping to organise and coordinate internal and external meetings, ensuring all visitors have a great experience from the moment they walk in. The ideal candidate would be someone who has had previous experience in reception/administration but is not essential. This is a 6 month contract initially to cover a secondment.
- Schedule and manage meetings efficiently through Microsoft Outlook Calendar, coordinating with staff to ensure smooth planning and execution.
- Client and Candidate Reception: Phone Reception and Call Management - Answer and transfer calls through the switchboard with professionalism and clear communication, directing inquiries to the appropriate departments.
- Document Management: Scan and upload registration forms to our online portal to maintain accurate and organized records.
- Distribute incoming mail, handle outgoing post, and coordinate any necessary mailroom tasks.
- Office Supplies Coordination: Order weekly fruit and milk for the office, ensuring these essentials are consistently stocked for staff convenience.
- Ad-Hoc Tasks: Previous experience in reception or administration is preferred, though not essential.
- Work effectively within a team, contributing to a positive and collaborative office environment.
- Professional Phone Etiquette: Handle phone interactions confidently and courteously, maintaining a polished company image.
- Familiarity with Microsoft Outlook: Competence with Microsoft Outlook is essential for scheduling and coordinating meetings efficiently.
Vacature Receptie medewerker in London employer: The IN Group
Contact Detail:
The IN Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vacature Receptie medewerker in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on The IN Group and its brands. Understanding their values and how they operate will help you connect with the team and show that you're genuinely interested.
✨Tip Number 2
Practice your phone etiquette! Since you'll be handling calls and managing inquiries, make sure you’re comfortable speaking clearly and professionally. A little role-play with a friend can go a long way in boosting your confidence.
✨Tip Number 3
Show off your organisational skills! Be ready to discuss how you manage tasks like scheduling meetings or coordinating supplies. Share specific examples from your past experiences to demonstrate your ability to keep things running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join the team at The IN Group. Don’t miss out on this opportunity!
We think you need these skills to ace Vacature Receptie medewerker in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal story can make your application stand out.
Tailor Your Application: Make sure to tailor your application to the job description. Highlight your relevant experience and skills that match what we're looking for in a receptionist. This shows us you’ve done your homework and are genuinely interested!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon and get straight to the important bits – we’re busy people too!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at The IN Group
✨Know the Company
Before your interview, take some time to research The IN Group and its various brands. Understanding their mission and values will help you align your answers with what they’re looking for, showing that you’re genuinely interested in being part of their team.
✨Showcase Your Communication Skills
As a receptionist, clear communication is key. During the interview, practice articulating your thoughts clearly and confidently. You might even want to prepare a few examples of how you've handled phone calls or managed inquiries in previous roles.
✨Demonstrate Organisational Skills
Since the role involves scheduling meetings and managing documents, be ready to discuss how you stay organised. Bring up any tools or methods you use to keep track of tasks, and consider sharing a specific instance where your organisational skills made a difference.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with a difficult visitor or managing multiple phone calls at once. Think through these scenarios beforehand and have a few strategies ready to demonstrate your problem-solving abilities.