At a Glance
- Tasks: Support CFO and CPO with diary management, scheduling, and event coordination.
- Company: Dynamic talent brand group focused on growth and innovation.
- Benefits: Flexible working days, professional development, and a vibrant office culture.
- Other info: Join a supportive team with opportunities for career advancement.
- Why this job: Be at the heart of a fast-paced business and make a real impact.
- Qualifications: Experience as a Personal Assistant and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
2/3 days a week in the office. Office located near Liverpool Street. ASAP start.
Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long‑standing relationships.
We’re very proud of our six brands:
- Investigo - Award‑winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe.
- Definia - Defining, designing, and delivering technology, transformation, and cultural change.
- BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first‑class, people‑centred service.
- InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams.
- Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development.
- Sigma Labs - Hire, train and deploy high‐performance technology consultants to help businesses fill the digital skills gap.
What will you be responsible for?
As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO). Reporting into our Executive Assistant to the Executive Leadership Team, this role sits at the heart of a fast‑paced, high‑growth business and will play a critical role in ensuring both executives are organised, prioritised, and able to operate effectively across multiple brands and stakeholders.
You’ll be a true right‑hand support, helping manage busy schedules, coordinate meetings and events, and keep day‑to‑day operations running smoothly.
Your headline responsibilities will be:
- Diary Management
- Provide high‑level administrative and organisational support to the CFO, CPO and EA.
- Manage complex and ever‑changing diaries, ensuring priorities are effectively coordinated.
- Schedule meetings across multiple stakeholders, time zones, and business functions.
- Proactively identify scheduling conflicts and resolve issues before they arise.
- Coordinate travel arrangements, accommodation, and itineraries where required.
- Prepare meeting agendas, documents, presentations, and briefing materials.
- Stakeholder Coordination & Communication
- Act as a key point of contact for internal and external stakeholders.
- Build strong relationships across the business and maintain professionalism and confidentiality at all times.
- Support communication flow between leadership teams, departments, and external partners.
- Ensure follow‑ups and actions from meetings are tracked and completed.
- Events & Team Coordination
- Support the planning and coordination of leadership meetings, team events, offsites, and internal people initiatives.
- Assist with logistics for company events, workshops, and culture activities.
- Coordinate venues, catering, travel, materials, and attendee communications.
- Help create a seamless and professional experience for internal and external events.
- Organisation & Operational Support
- Support with document management, reporting, and general administration.
- Help manage priorities and deadlines across a busy executive workload.
- Maintain accurate records and ensure information is handled sensitively and confidentially.
- Identify opportunities to improve administrative processes and ways of working.
What we’re looking for:
- Proven experience as a Personal Assistant supporting senior leaders or executives.
- Exceptional diary management and organisational skills.
- Ability to thrive in a fast‑paced, constantly evolving environment.
- Strong communication and stakeholder management skills.
- Highly proactive, dependable, and solutions‑focused approach.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Experience coordinating meetings, travel, and events.
- Professional, discreet, and able to handle confidential information appropriately.
- Strong Microsoft Office skills.
Executive Assistant to CFO & CPO employer: The IN Group
At our company, we pride ourselves on fostering a dynamic and inclusive work culture that prioritises employee growth and development. Located near Liverpool Street, our office environment is designed to support collaboration and innovation, offering flexible working arrangements that allow for a healthy work-life balance. As an Executive Assistant to the CFO and CPO, you will play a pivotal role in our fast-paced, high-growth business, with ample opportunities to enhance your skills and advance your career within our diverse group of talent brands.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CFO & CPO
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you're not just another candidate, but someone who truly aligns with their mission.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for Executive Assistants, like how you handle scheduling conflicts or manage multiple priorities. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and submit your application today!
We think you need these skills to ace Executive Assistant to CFO & CPO
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in diary management, stakeholder coordination, and any relevant administrative skills that match what we're looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for supporting our CFO and CPO. Don't forget to mention your proactive approach and ability to thrive in a fast-paced environment.
Showcase Your Communication Skills:Since this role involves a lot of communication with various stakeholders, make sure to demonstrate your strong communication skills in your application. Whether it's through your writing style or examples of past experiences, let us see how you can build relationships effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows your enthusiasm for joining our team!
How to prepare for a job interview at The IN Group
✨Know Your Executives
Before the interview, take some time to research the CFO and CPO of the company. Understand their backgrounds, leadership styles, and any recent initiatives they've been involved in. This will not only help you tailor your responses but also show that you're genuinely interested in supporting them.
✨Master Diary Management Scenarios
Be prepared to discuss specific examples of how you've managed complex diaries in the past. Think about times when you had to resolve scheduling conflicts or prioritise urgent meetings. Practising these scenarios will help you demonstrate your organisational skills effectively.
✨Showcase Your Communication Skills
As a Personal Assistant, communication is key. Be ready to share examples of how you've built strong relationships with stakeholders. Highlight your ability to maintain professionalism and confidentiality, especially when dealing with sensitive information.
✨Demonstrate Proactivity
Employers love a proactive approach! Prepare to discuss instances where you've identified potential issues before they arose and how you took the initiative to resolve them. This will illustrate your solutions-focused mindset and ability to thrive in a fast-paced environment.
