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- Tasks: Be the friendly face of our office, managing calls and coordinating meetings.
- Company: Join a dynamic group of talent brands focused on people and relationships.
- Benefits: Gain valuable experience in a supportive environment with potential for growth.
- Other info: Enjoy a collaborative team atmosphere and develop your professional skills.
- Why this job: Make a real impact by creating a welcoming space for visitors and staff.
- Qualifications: Previous reception or admin experience is a plus, but not essential.
The predicted salary is between 20000 - 25000 £ per year.
Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
The Head of Facilities, with the support of one receptionist, works together to keep the office running smoothly and make sure it’s a safe, welcoming space for everyone. Along with managing the building’s maintenance, we handle any repairs, layout changes, or upgrades, coordinating with vendors and contractors as needed. Our receptionist is a key player, helping to organise and coordinate internal and external meetings, ensuring all visitors have a great experience from the moment they walk in. The ideal candidate would be someone who has had previous experience in reception/administration but is not essential. This is a 6 month contract initially to cover a secondment.
- Schedule and manage meetings efficiently through Microsoft Outlook Calendar, coordinating with staff to ensure smooth planning and execution.
- Client and Candidate Reception: Phone Reception and Call Management - Answer and transfer calls through the switchboard with professionalism and clear communication, directing inquiries to the appropriate departments.
- Document Management: Scan and upload registration forms to our online portal to maintain accurate and organized records. Distribute incoming mail, handle outgoing post, and coordinate any necessary mailroom tasks.
- Office Supplies Coordination: Order weekly fruit and milk for the office, ensuring these essentials are consistently stocked for staff convenience.
- Ad-Hoc Tasks: Previous experience in reception or administration is preferred, though not essential. Work effectively within a team, contributing to a positive and collaborative office environment.
- Professional Phone Etiquette: Handle phone interactions confidently and courteously, maintaining a polished company image.
- Familiarity with Microsoft Outlook: Competence with Microsoft Outlook is essential for scheduling and coordinating meetings efficiently.
Vacature Receptie medewerker in City of London employer: The IN Group
Contact Detail:
The IN Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vacature Receptie medewerker in City of London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on The IN Group and its brands. Understanding their values and how they operate will help you connect with the team and show that you're genuinely interested.
✨Tip Number 2
Practice your phone etiquette! Since you'll be handling calls, make sure you’re comfortable speaking clearly and professionally. Try role-playing with a friend to get the hang of it before the big day.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've managed schedules or coordinated events in the past. This will demonstrate that you can handle the responsibilities of the receptionist role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Vacature Receptie medewerker in City of London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We love seeing candidates who are genuine and relatable. Don’t be afraid to share a bit about yourself and what makes you excited about this role.
Tailor Your CV: Make sure to tailor your CV to highlight relevant experience that matches the job description. We want to see how your skills align with what we’re looking for, so don’t just send a generic CV!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary to make your key achievements stand out!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at The IN Group
✨Know the Company
Before your interview, take some time to research The IN Group and its various brands. Understanding their mission and values will help you align your answers with what they’re looking for, showing that you’re genuinely interested in being part of their team.
✨Practice Your Phone Etiquette
Since you'll be handling phone interactions, it’s crucial to demonstrate professional phone etiquette during the interview. Practice answering calls clearly and confidently, as this will reflect your ability to manage phone reception effectively.
✨Showcase Your Organisational Skills
As a receptionist, organisation is key. Be prepared to discuss how you manage tasks like scheduling meetings or coordinating office supplies. Share specific examples from your past experiences that highlight your ability to keep things running smoothly.
✨Be Ready for Teamwork Questions
The role requires working within a team, so expect questions about collaboration. Think of instances where you contributed to a positive team environment or helped resolve conflicts, and be ready to share those stories to demonstrate your teamwork skills.