Private Medical Work Administrator/office in City of London

Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.

We’re very proud of our six brands:

• Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe.
• Definia - Defining, designing, and delivering technology, transformation, and cultural change.
• BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service.
• InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams.
• Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development.
• Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap.

The Bids & Sales Enablement Team sits within The IN Group’s central operations, supporting all six brands across the UK and internationally. We ensure the Group produces high-quality, compliant, and timely responses to client requests, proposals, and onboarding requirements playing a key role in enabling revenue growth and strengthening client relationships.

Together, we work collaboratively across the Group’s brands to deliver first-class support for all bidding, onboarding, and client registration activity. The Bid Administrator provides vital support across all stages of the client onboarding and bid administration process. You’ll interact with colleagues across the business including Finance, Legal, Compliance, and Operations to gather information and ensure deadlines are met.

As the role develops, there will be opportunities to gain hands-on experience in bid writing, proposal coordination, and wider sales enablement activities.

Key Responsibilities:

• Manage and complete supplier and client portal registrations, ensuring all data is accurate and current.
• Collate information from internal stakeholders, including Finance, Legal, and Compliance teams.
• Maintain a central SharePoint library of company information, policies, and bid documentation.
• Confidently navigate SharePoint and other internal systems to locate required information.
• Ensure timely communication with internal stakeholders and clients regarding requests or updates.
• Liaise with brand teams to capture new bid activity and progress updates.
• Assist with summary reports and dashboards when required for management meetings.
• Support the collection of performance data and metrics for reporting purposes.

Excellent Microsoft Office skills (Word, Excel, Outlook, and PowerPoint essential). Experience with SharePoint or similar document management systems is desirable.

Additional Benefits:

• Christmas close without using your annual leave - time for you to spend with your loved ones!
• Flexible working, we follow a hybrid model of a minimum of 2 days in the office.
• Opportunity to get involved in different communities in the business like our Wellness committee and DEI committee.
• We have a generous referral scheme for talent you recommend to us.
• We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more.