At a Glance
- Tasks: Support executives with diary management, meeting coordination, and event planning.
- Company: Join a dynamic talent brand group focused on growth and innovation.
- Benefits: Competitive salary, professional development, and a vibrant work culture.
- Other info: Opportunity to grow in a supportive and evolving environment.
- Why this job: Be at the heart of a fast-paced business and make a real impact.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
Life at The IN Group
Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
We’re very proud of our six brands:
- Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe
- Definia - Defining, designing, and delivering technology, transformation, and cultural change
- BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service
- InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams
- Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development
- Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap
What will you be responsible for?
We’ve achieved strong growth through both organic expansion and strategic acquisitions, and we’re just getting started. As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO) and our Executive Assistant.
Reporting into our Executive Assistant to the Executive Leadership Team, this role sits at the heart of a fast-paced, high-growth business and will play a critical role in ensuring both executives are organised, prioritised, and able to operate effectively across multiple brands and stakeholders.
You’ll be a true right-hand support, helping manage busy schedules, coordinate meetings and events, and keep day-to-day operations running smoothly.
Your headline responsibilities will be:
- Diary Management
- Provide high-level administrative and organisational support to the CFO, CPO and EA.
- Manage complex and ever-changing diaries, ensuring priorities are effectively coordinated
- Schedule meetings across multiple stakeholders, time zones, and business functions
- Proactively identify scheduling conflicts and resolve issues before they arise
- Coordinate travel arrangements, accommodation, and itineraries where required
- Prepare meeting agendas, documents, presentations, and briefing materials
- Stakeholder Coordination & Communication
- Act as a key point of contact for internal and external stakeholders
- Build strong relationships across the business and maintain professionalism and confidentiality at all times
- Support communication flow between leadership teams, departments, and external partners
- Ensure follow-ups and actions from meetings are tracked and completed
- Events & Team Coordination
- Support the planning and coordination of leadership meetings, team events, offsites, and internal people initiatives
- Assist with logistics for company events, workshops, and culture activities
- Coordinate venues, catering, travel, materials, and attendee communications
- Help create a seamless and professional experience for internal and external events
- Organisation & Operational Support
- Support with document management, reporting, and general administration
- Help manage priorities and deadlines across a busy executive workload
- Maintain accurate records and ensure information is handled sensitively and confidentially
- Identify opportunities to improve administrative processes and ways of working
What we’re looking for:
- Proven experience as a Personal Assistant supporting senior leaders or executives
- Exceptional diary management and organisational skills
- Ability to thrive in a fast-paced, constantly evolving environment
- Strong communication and stakeholder management skills
- Highly proactive, dependable, and solutions-focused approach
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Experience coordinating meetings, travel, and events
- Professional, discreet, and able to handle confidential information appropriately
- Strong Microsoft Office skills
Personal Assistant in City of London employer: The IN Group
At The IN Group, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to grow and thrive. As a Personal Assistant, you will be at the heart of our fast-paced environment, supporting key executives while enjoying opportunities for professional development and collaboration across our diverse brands. With a commitment to innovation and a people-centred approach, we offer a rewarding workplace where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how you can contribute to their mission and values.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We suggest focusing on your organisational skills and how you handle multiple priorities, as these are key for a Personal Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Personal Assistant in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management and organisational skills, as well as any experience supporting senior leaders.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've thrived in fast-paced environments and built strong relationships with stakeholders.
Show Off Your Communication Skills:Since communication is key in this role, ensure your written application is clear, concise, and professional. This is your chance to demonstrate your attention to detail and ability to manage multiple priorities.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at The IN Group
✨Master the Diary Management Game
Since diary management is a key part of the role, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've handled complex calendars in the past, and maybe even suggest a few tools or methods you find helpful.
✨Show Off Your Communication Skills
As a Personal Assistant, you'll be the go-to person for communication between stakeholders. Practice articulating how you've built relationships in previous roles and how you ensure clear communication flows. Be ready to demonstrate your professionalism and discretion.
✨Be Proactive and Solutions-Focused
The company values a proactive approach, so think of instances where you've anticipated problems before they arose. Share specific examples of how you've resolved scheduling conflicts or improved processes in your previous roles.
✨Prepare for the Fast-Paced Environment
This role is all about thriving in a dynamic setting. Come equipped with stories that showcase your ability to manage multiple priorities and adapt quickly to changes. Highlight your organisational skills and attention to detail to reassure them you're up for the challenge.
