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- Tasks: Support client onboarding and bid administration while collaborating with various teams.
- Company: Join The IN Group, a dynamic collective of talent brands making a difference.
- Benefits: Enjoy flexible working, private healthcare, and a Christmas break without using leave.
- Why this job: Gain hands-on experience in bid writing and proposal coordination in a supportive environment.
- Qualifications: Strong Microsoft Office skills and familiarity with document management systems.
- Other info: Be part of wellness and DEI initiatives while enjoying excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
We’re very proud of our six brands:
- Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe.
- Definia - Defining, designing, and delivering technology, transformation, and cultural change.
- BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service.
- InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams.
- Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development.
- Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap.
The Bids & Sales Enablement Team sits within The IN Group’s central operations, supporting all six brands across the UK and internationally. We ensure the Group produces high-quality, compliant, and timely responses to client requests, proposals, and onboarding requirements playing a key role in enabling revenue growth and strengthening client relationships.
Together, we work collaboratively across the Group’s brands to deliver first-class support for all bidding, onboarding, and client registration activity. The Bid Administrator provides vital support across all stages of the client onboarding and bid administration process. You’ll interact with colleagues across the business including Finance, Legal, Compliance, and Operations to gather information and ensure deadlines are met.
As the role develops, there will be opportunities to gain hands-on experience in bid writing, proposal coordination, and wider sales enablement activities.
- Manage and complete supplier and client portal registrations, ensuring all data is accurate and current.
- Collate information from internal stakeholders, including Finance, Legal, and Compliance teams.
- Maintain a central SharePoint library of company information, policies, and bid documentation.
- Confidently navigate SharePoint and other internal systems to locate required information.
- Ensure timely communication with internal stakeholders and clients regarding requests or updates.
- Liaise with brand teams to capture new bid activity and progress updates.
- Assist with summary reports and dashboards when required for management meetings.
- Support the collection of performance data and metrics for reporting purposes.
Excellent Microsoft Office skills (Word, Excel, Outlook, and PowerPoint essential). Experience with SharePoint or similar document management systems is desirable.
Christmas close without using your annual leave - time for you to spend with your loved ones! Flexible working, we follow a hybrid model of a minimum 2 days in the office. Opportunity to get involved in different communities in the business like our Wellness committee and DEI committee. We have a generous referral scheme for talent you recommend to us. We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more.
Pensions Office Admin in City of London employer: The IN Group
Contact Detail:
The IN Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pensions Office Admin in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Pensions Office Admin role.
✨Tip Number 2
Prepare for interviews by researching the company and its brands. Understand their values and how they operate. We want you to show them that you’re not just another candidate, but someone who truly gets what they’re about.
✨Tip Number 3
Practice your responses to common interview questions. We suggest doing mock interviews with friends or family. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring team.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Pensions Office Admin in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Pensions Office Admin role. Highlight relevant experience and skills that match the job description, especially your Microsoft Office and document management skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your background aligns with our values at The IN Group. Keep it friendly and professional!
Showcase Your Team Spirit: We love collaboration! In your application, mention any experiences where you’ve worked closely with others, especially in administrative or support roles. It’s all about building those long-standing relationships!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at The IN Group
✨Know Your Stuff
Before the interview, make sure you understand the role of a Pensions Office Admin and how it fits within The IN Group. Familiarise yourself with their six brands and think about how your skills can contribute to their collaborative approach.
✨Showcase Your Tech Skills
Since excellent Microsoft Office skills are essential, be prepared to discuss your experience with Word, Excel, Outlook, and PowerPoint. If you've used SharePoint or similar systems, highlight that too, as it shows you're ready to hit the ground running.
✨Communication is Key
This role involves liaising with various teams, so practice articulating how you would manage communication effectively. Think of examples where you've successfully coordinated with different departments or stakeholders in the past.
✨Ask Thoughtful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, opportunities for growth, or how they measure success in the role. This shows your genuine interest in the position and the company.
