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- Tasks: Keep our office running smoothly and create a welcoming environment for everyone.
- Company: Join The IN Group, a dynamic team of talent brands focused on people.
- Benefits: Gain valuable experience in a supportive environment with potential for growth.
- Other info: This is a 6-month contract with opportunities to develop your skills.
- Why this job: Be the first point of contact and make a lasting impression on visitors.
- Qualifications: Previous reception or administration experience is a plus, but not essential.
The predicted salary is between 24000 - 28000 £ per year.
Life at The IN Group: Put simply, we’re a group of talent brands that unlock the power of people. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
The Head of Facilities, with the support of one receptionist, works together to keep the office running smoothly and make sure it’s a safe, welcoming space for everyone. Along with managing the building’s maintenance, we handle any repairs, layout changes, or upgrades, coordinating with vendors and contractors as needed. Our receptionist is a key player, helping to organise and coordinate internal and external meetings, ensuring all visitors have a great experience from the moment they walk in. The ideal candidate would be someone who has had previous experience in reception/administration but is not essential. This is a 6 month contract initially to cover a secondment.
- Schedule and manage meetings efficiently through Microsoft Outlook Calendar, coordinating with staff to ensure smooth planning and execution.
- Client and Candidate Reception: Phone Reception and Call Management - Answer and transfer calls through the switchboard with professionalism and clear communication, directing inquiries to the appropriate departments.
- Document Management: Scan and upload registration forms to our online portal to maintain accurate and organized records. Distribute incoming mail, handle outgoing post, and coordinate any necessary mailroom tasks.
- Office Supplies Coordination: Order weekly fruit and milk for the office, ensuring these essentials are consistently stocked for staff convenience.
- Ad-Hoc Tasks: Previous experience in reception or administration is preferred, though not essential. Work effectively within a team, contributing to a positive and collaborative office environment.
- Professional Phone Etiquette: Handle phone interactions confidently and courteously, maintaining a polished company image.
- Familiarity with Microsoft Outlook: Competence with Microsoft Outlook is essential for scheduling and coordinating meetings efficiently.
Balie - receptiemedewerker in City of London employer: The IN Group
Contact Detail:
The IN Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Balie - receptiemedewerker in City of London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on The IN Group and its brands. Understanding their values and how they operate will help you connect with the team and show that you're genuinely interested.
✨Tip Number 2
Practice your phone etiquette! Since you'll be handling calls and managing inquiries, it’s crucial to sound confident and professional. Try role-playing with a friend to get comfortable with common scenarios you might face.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've successfully managed schedules or coordinated events in the past. This will demonstrate your ability to keep things running smoothly at the reception.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining us. It shows initiative and gives you a better chance to stand out from the crowd.
We think you need these skills to ace Balie - receptiemedewerker in City of London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of your unique style while keeping it professional.
Tailor Your Application: Make sure to tailor your application to the role of receptionist. Highlight any relevant experience or skills that match what we’re looking for, like your phone etiquette or organisational skills.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your sentences are easy to read and get straight to the important bits!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The IN Group
✨Know the Company
Before your interview, take some time to research The IN Group and its six brands. Understanding their values and how they operate will help you align your answers with what they’re looking for. It shows you’re genuinely interested and have done your homework!
✨Showcase Your Communication Skills
As a receptionist, clear communication is key. During the interview, practice articulating your thoughts clearly and confidently. You might even want to prepare examples of how you've handled phone calls or managed visitor experiences in the past.
✨Be Ready for Practical Questions
Expect questions that assess your organisational skills and ability to manage tasks like scheduling meetings or handling mail. Think of specific scenarios from your previous experience where you successfully juggled multiple responsibilities and be ready to share those stories.
✨Demonstrate Team Spirit
The role requires working closely with the Head of Facilities and other staff. Be prepared to discuss how you’ve contributed to a positive team environment in the past. Highlight any collaborative projects or instances where you supported your colleagues to create a welcoming atmosphere.