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- Tasks: Support the Maintenance Manager and keep records up to date while managing supplies.
- Company: Join the Imperial London Hotels, a family-run business with a rich history.
- Benefits: Enjoy 28 days holiday, training opportunities, discounts, and health support.
- Why this job: Be part of a vibrant team in a dynamic environment with growth potential.
- Qualifications: Experience in facilities management and strong IT skills are essential.
- Other info: Work in the heart of Bloomsbury with a supportive and collaborative culture.
The predicted salary is between 23200 - 32400 £ per year.
Maintenance Office Administrator Imperial London Hotels Group 40 hours (5 out of 7 days weekly rota) £28,215.00 + Benefits Imperial London Hotels opened their doors to guests in Bloomsbury, Central London since 1837. All that time they have been operating as an independent family business, providing a warm welcome to those who stay in one of their Russell Square based Hotels. Imperial London Hotels currently operates seven 3 & 4-star hotels in the heart of Bloomsbury. Independent and family owned, ILH has a unique heritage and culture that remains its foundation as it evolves and modernises. The portfolio includes Royal National Hotel which remains UK largest hotel with over 1,600 rooms. Bedford Hotel, City Sleeper, President Hotel, Tavistock Hotel, Morton Hotel and Holliday Inn, Bloomsbury. Following a major refurbishment, The Imperial Hotel will open as ILH flagship 4* Deluxe Hotel in 2026. We are currently recruiting for a Maintenance Office Administrator based in the heart of Bloomsbury to join our vibrant and multi-cultural team. We don\’t want you to work for us, we want you to work with us and be part of our ILH Family. What you will be doing As the Maintenance Administrator, you will play an important role in supporting the Maintenance manager and maintenance department. Your role will include keeping the clean departmental records and reports up to date. Ordering parts and supplies and Stock control of inventories. You will be responsible for building relationships with our key suppliers and supporting Hotel Operations to ensure minimal disruption to the guest and daily operations. Key Duties will include the following: * Assist the Maintenance Manager to successfully deal with projects from initiation to completion. * Making orders for parts and cost control. * Ensure all required documents are obtained from contractors and suppliers. * Assist in compiling building safety registers within the Hotel What we would like from you * Previous experience as a Facilities Assistant or similar experience * Good IT skills including Microsoft Office (especially Excel & Power Point) * Good understanding of project management and the ability to multi-task effectively and prioritise workload * Demonstrable understanding of purchasing, invoicing & procurement processes * Drive to work pro-actively independently and as part of a team * PPM records * H&S (Saeker) What you’ll get in return * 28 days holiday, increasing with length of service up to 33 days (including bank holidays) * Access to ILH Training Academy programmes, apprenticeships and supported study scheme * Access to Holiday Purchase Scheme * Complimentary uniform dry-cleaning. Discounted dry-cleaning on personal items. * Access to an interest-free Season Ticket Loan or Travelcard Loan * Team member flat rate discount & 50% discount to friends and family at any of our hotels * 50% discount at ILH’s nine food and beverage outlets * Access to coffee and beverage discounts at Blooms Café – £1.50 per beverage * Access to an employee funded Health Cash Plan * Access to local Bloomsbury London discounts e.g. bowling and restaurant outlets * Access to Early Pay – instantly access a portion of the pay you’ve already earned * Access to shopping discounts across several high-street brands and online retailers * Access to salary sacrifice schemes e.g. nursery care, cycle to work & technology * Access to mental health first aiders support & well-being support * Access to our Employee Assistance Programme by Hospitality Action You can explore additional benefits here: About Us: With a 185-year legacy, our company combines the stability of a long-standing 7th generation family business with the innovation of a startup. We have big plans for growth, and we need someone who shares our excitement for the future, whilst upholding our core values of positivity, care, collaboration, growth, and prideWe are the Imperial London Family of Hotels, a family-run company dedicated to rewriting the traditional hospitality mindset. We operate 8 hotels and 9 restaurants in the heart of Bloomsbury, London and we believe that great hospitality starts with the right people. So, if you’re ready to bring your expertise to support us with our new chapter, please apply today
Maintenance Office Administrator employer: The Imperial London Hotels Ltd
Contact Detail:
The Imperial London Hotels Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Office Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Imperial London Hotels. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with our family-oriented approach and how you can contribute to our vibrant team.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your experience as a Facilities Assistant. We want to hear about your problem-solving skills and how you handle multiple tasks!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of the ILH family.
We think you need these skills to ace Maintenance Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles that align with the Maintenance Office Administrator position, especially any relevant facilities or administrative experience.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about joining the Imperial London Hotels family. Share specific examples of how your background makes you a great fit for the role and how you can contribute to our vibrant team.
Show Off Your IT Skills: Since good IT skills are essential for this role, make sure to mention your proficiency in Microsoft Office, particularly Excel and PowerPoint. If you have experience with project management tools, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on being part of our ILH family!
How to prepare for a job interview at The Imperial London Hotels Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Maintenance Office Administrator. Familiarise yourself with key tasks like ordering parts, maintaining records, and supporting the maintenance manager. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your IT Skills
Since good IT skills are essential for this position, be prepared to discuss your experience with Microsoft Office, especially Excel and PowerPoint. Consider bringing examples of how you've used these tools in previous roles to manage data or create reports, as this will highlight your capability.
✨Emphasise Teamwork and Communication
The job requires building relationships with suppliers and supporting hotel operations, so be ready to share examples of how you've successfully collaborated with others in past roles. Highlight your communication skills and how they contribute to a positive team environment.
✨Prepare Questions About Company Culture
Imperial London Hotels values positivity, care, and collaboration. Prepare thoughtful questions about their culture and how they support their employees. This shows that you're not just interested in the job, but also in being part of their family-oriented environment.