At a Glance
- Tasks: Manage office operations and provide executive support to the Editor-in-Chief.
- Company: Join The I Paper, a leading national newspaper with a commitment to impartial news.
- Benefits: Enjoy 25 days holiday, pension plan, discounts, and an onsite gym.
- Other info: Inclusive workplace culture with opportunities for personal and professional growth.
- Why this job: Be a key player in a dynamic newsroom and help amplify team successes.
- Qualifications: Experience in office management and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an individual with high-level experience of office administration and providing executive support to senior leaders. The ideal candidate will have a proven track record in office management and will be able to demonstrate a positive, proactive attitude. You will be a committed individual, able to multi-task and show strong prioritisation skills in a fast-paced news environment. You will be an effective and compassionate communicator, able to help the team in our newsroom with a wide variety of tasks. You will also help to amplify staff successes, being a bolster to morale and a helping hand for our ambitious newsroom as we continue to grow The I Paper business. The news can sometimes be noisy. But you will remain a voice of calm in our newsroom, ensuring that everything runs smoothly even on the busiest of days. To ensure the editor-in-chief and newsroom have maximum support, this role will be office-based 5 days a week. This role reports directly to the editor-in-chief and works closely with the managing editors.
Key responsibilities
- Diary management and ad-hoc administrative support for Editor-in-Chief
- Weekly invoice management across the editorial department, ensuring all contributor payments are approved within deadline and that department trackers are correct and updated
- Onboarding of new staff and casuals (paperwork, office logistics and IT requirements)
- Work with the accounts department to ensure all new freelance suppliers sign up to standard terms and conditions
- Organising press accreditations for sporting, politics and other events
- Overseeing travel booking requests
- Handling all new contributor requests (sending out paperwork to freelancers)
- Expense management for Editor-in-Chief and Managing Editor
- Organising staff events and Christmas Party
- General oversight of office environment, including health and safety measures
- Liaising with IT department to ensure day-to-day needs of our staff are met
- Co-ordinating logistics for major events and town halls (room bookings, invites and AV support)
Package Description
Our benefits package increases the longer you have been with us. Here is what to expect:
- 25 days’ holiday (increasing by 1 per year up to a total of 30)
- Pension plan and life cover
- Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme
- Onsite gym, subsidised canteen and onsite nurse and GP clinics
- Plus much more...
The i Paper is the only national newspaper that has never supported a political party and it reaches more than 9.2 million readers each month in print and online. It is committed to delivering accurate, impartial news and intelligent debate, trusting readers to make up their own minds. It was the winner of 2024 UK Newspaper of the Year and was named News Website of the Year in 2025. It is rapidly growing its digital subscriptions base, recently hitting 75k total subscriptions.
Our Commitment
We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability. We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.
Office Manager & PA to Editor-in-Chief employer: The i Paper
The I Paper is an exceptional employer, offering a dynamic work environment where your contributions directly support a growing newsroom dedicated to impartial journalism. With a strong focus on employee well-being, we provide an extensive benefits package that includes increasing holiday entitlement, access to health and wellness facilities, and opportunities for professional growth. Join us in a collaborative culture that values diversity and fosters a sense of community as we strive to deliver quality news to over 9.2 million readers each month.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & PA to Editor-in-Chief
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on social media. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We suggest practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you'll feel when it’s time to shine!
✨Tip Number 3
Showcase your skills during the interview! Bring examples of your past work or achievements that relate to the Office Manager & PA role. We want to see how you can bring value to our newsroom and keep everything running smoothly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in the interviewer's mind as they make their decision.
We think you need these skills to ace Office Manager & PA to Editor-in-Chief
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager & PA role. Highlight your experience in office administration and any executive support you've provided. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills:As a compassionate communicator, it's important to demonstrate this in your application. Use clear and concise language, and maybe share an example of how you've effectively communicated in a busy environment. We love seeing real-life examples!
Highlight Your Multi-tasking Abilities:In a fast-paced newsroom, multi-tasking is key! Share specific instances where you've successfully managed multiple tasks at once. This will show us that you can keep calm and organised, even when things get hectic.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you'll be able to provide all the necessary information we need to consider your application. Don’t miss out!
How to prepare for a job interview at The i Paper
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of Office Manager & PA to the Editor-in-Chief. Familiarise yourself with the key responsibilities listed in the job description, such as diary management and invoice handling. This will help you speak confidently about how your experience aligns with what they need.
✨Showcase Your Multi-tasking Skills
In a fast-paced news environment, being able to juggle multiple tasks is crucial. Prepare examples from your past roles where you successfully managed competing priorities. Highlight how you maintained calm under pressure and ensured everything ran smoothly, as this will resonate well with the interviewers.
✨Communicate Effectively
As an Office Manager, strong communication skills are essential. During the interview, demonstrate your ability to communicate clearly and compassionately. You might even want to share a story about how you helped boost team morale or supported colleagues during busy times, showing that you can be a positive force in the newsroom.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face in the newsroom, or how they measure success in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
