Office Manager & PA to Editor-in-Chief in London

We are looking for an individual with high-level experience of office administration and providing executive support to senior leaders. The ideal candidate will have a proven track record in office management and will be able to demonstrate a positive, proactive attitude. You will be a committed individual, able to multi-task and show strong prioritisation skills in a fast-paced news environment. You will be an effective and compassionate communicator, able to help the team in our newsroom with a wide variety of tasks. You will also help to amplify staff successes, being a bolster to morale and a helping hand for our ambitious newsroom as we continue to grow The I Paper business. The news can sometimes be noisy. But you will remain a voice of calm in our newsroom, ensuring that everything runs smoothly even on the busiest of days. To ensure the editor-in-chief and newsroom have maximum support, this role will be office-based 5 days a week. This role reports directly to the editor-in-chief and works closely with the managing editors.

Key responsibilities

• Diary management and ad-hoc administrative support for Editor-in-Chief
• Weekly invoice management across the editorial department, ensuring all contributor payments are approved within deadline and that department trackers are correct and updated
• Onboarding of new staff and casuals (paperwork, office logistics and IT requirements)
• Work with the accounts department to ensure all new freelance suppliers sign up to standard terms and conditions
• Organising press accreditations for sporting, politics and other events
• Overseeing travel booking requests
• Handling all new contributor requests (sending out paperwork to freelancers)
• Expense management for Editor-in-Chief and Managing Editor
• Organising staff events and Christmas Party
• General oversight of office environment, including health and safety measures
• Liaising with IT department to ensure day-to-day needs of our staff are met
• Co-ordinating logistics for major events and town halls (room bookings, invites and AV support)

Package Description

Our benefits package increases the longer you have been with us. Here is what to expect:

• 25 days’ holiday (increasing by 1 per year up to a total of 30)
• Pension plan and life cover
• Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme
• Onsite gym, subsidised canteen and onsite nurse and GP clinics
• Plus much more...

The i Paper is the only national newspaper that has never supported a political party and it reaches more than 9.2 million readers each month in print and online. It is committed to delivering accurate, impartial news and intelligent debate, trusting readers to make up their own minds. It was the winner of 2024 UK Newspaper of the Year and was named News Website of the Year in 2025. It is rapidly growing its digital subscriptions base, recently hitting 75k total subscriptions.

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability. We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.