HR Administrator

Location: Whiteley & Home Working

Salary: Up to £24,000 FTE (commensurate with experience)

Job Type: 20 -30 hours per week (Hybrid) over 3 / 4 days – must be willing to cover team holidays on occasional Fridays

Suggested work pattern: Tues, Wed, Thurs / Mon, Tues, Wed, Thurs

Reporting to: Managing Director / Owner / HR Director

Description: We have an exciting opportunity for an HR Administrator to join our team in the Solent region. You will work closely with the HR Director, HR Consultant and HR Coordinator in supporting our clients in handling a variety of recruitment and HR issues across the organisation. The role will be hands on working with all our clients and overseeing all end-to-end casework and recruitment processes from start to finish.

The ideal candidate will be organised, people-focused, comfortable juggling different priorities, and able to communicate confidently and professionally in an HR context. You will also need to be comfortable with working from home and our business location, which is at The Solent Hotel, Whiteley.

Duties Include:

• Telephone response – to answer incoming calls and take details of advice requested
• Uploading advice and documents to our advice system
• Formatting and drafting HR documents as required by the HR Business Partners which would usually include contracts of employment, staff handbooks, policies, etc.
• Supporting the team with clients’ recruitment campaigns which would usually include uploading adverts, candidate liaison and shortlisting applications ensuring that deadlines are met
• Becoming an ‘expert’ of our CRM system to be able to respond to client queries
• Social media posts and engagement
• Liaising with third party providers, e.g. occupational health, payroll, recruitment agencies etc.
• Drafting letters as advised by the team
• Note taking and typing up recordings of meetings
• Making regular customer contact calls
• Attending networking opportunities to promote the business
• Manage all administration for new starters, changes to terms and conditions and leavers for and support office functions
• All aspects of recruitment administration including posting adverts, sifting candidates, arranging interviews and giving feedback
• Respond to queries ensuring they are processed accurately and, responded to in a timely manner
• Manage queries through a people services team and distribute workload within the team (shared responsibility)

Profile:

• Confident communicator able to provide exceptional front-line service to our customers
• Must be highly organised and able to prioritise workload and multitask
• Ability to work under pressure and deal with volume workload
• Excellent standard of written English – must be able to produce professional letters
• Attention to detail and accuracy of work
• Completer finisher
• Various other administrative duties assisting multiple areas of the business
• Adept at building and maintaining relationships across the organisation and be comfortable liaising with stakeholders at all levels.
• Excellent knowledge of Word, Outlook, Excel and PowerPoint.
• The role may involve occasional travel to another site, as well as offsite meetings and events so a driving licence is required

Benefits:

• Company pension
• Flexible schedule
• Hybrid working
• Car parking
• Hours: Part time (M-W or M-Th)
• Career path will include HR Coordinator, HR Consultant
• Full training and possible sponsorship to CIPD Level 5

Experience: 2 years + ideally in HR