At a Glance
- Tasks: Keep the office organised, assist with lunch service, and manage supplies.
- Company: Join a prestigious team at Kensington Palace with a focus on excellence.
- Benefits: Gain valuable experience, develop skills, and work in a historic environment.
- Other info: Flexible hours with opportunities for personal growth and learning.
- Why this job: Be part of a dynamic team and contribute to exciting office events.
- Qualifications: Previous admin experience, strong IT skills, and a positive attitude.
The predicted salary is between 25000 - 30000 € per year.
Responsibilities
- Ensure the office is kept tidy, organized and well presented.
- Assist with the staff lunch service delivery, ensuring chefs have up‑to‑date information regarding numbers/allergens, and communicate with third‑party providers as required.
- Manage stationery and office supplies, ensuring consistent levels of general supplies including refreshments, stationery, handwash and sundries.
- Manage the supply of official stationery across all Household office sites from specialist suppliers.
- Monitor, report and address facilities or cleaning issues promptly; manage relations with external stakeholders and suppliers.
- Ensure meeting rooms are fit for purpose with the required technology support.
- Assist with planning and execution of in‑house office events.
- Proactively maintain and develop efficient office processes and systems where necessary.
- Assist the Office Manager in ensuring Household compliance with Health & Safety regulations, including ownership of First Aid and Fire Marshal provision.
- Assist with onboarding of new staff, managing H&S and office orientation.
- Maintain excellent relations with external suppliers, securing the best service levels and reporting any shortcomings.
- Proactively identify and manage issues before they arise.
- Support ad‑hoc projects or initiatives to enhance operational efficiency within the Household.
Person Specification – Essential
- Willingness to “muck‑in” – no job too small or insurmountable.
- Professional appearance and client‑focused approach.
- Previous experience in a similar administrative role.
- Confident and professional communicator: writing, in person and on the phone.
- Strong IT skills (Outlook, Word, Excel and PowerPoint).
- Respectful, discreet and tactful with a practical and positive approach.
- Flexibility and proven ability to work under pressure to meet strict deadlines.
- Confidence to ask questions when unsure.
- Self‑motivated, confident and able to work independently while maintaining high standards.
- Strong organisational skills and attention to detail.
- Willingness to learn new skills and progress in the role.
Person Specification – Desirable
- An interest in Their Royal Highnesses' work and activities.
- Experience of working directly with senior stakeholders.
Hours of Work
37.5 hours per week, Monday–Friday, with additional hours as necessary to fulfil duties or meet unexpected requirements.
Location
Kensington Palace
Office Assistant employer: The Household of TRH The Prince and Princess of Wales
As an Office Assistant at Kensington Palace, you will be part of a prestigious and supportive work environment that values professionalism and teamwork. The company offers excellent employee growth opportunities, a client-focused culture, and the chance to engage with unique historical surroundings, making every day rewarding. With a commitment to maintaining high standards and fostering a collaborative atmosphere, this role is perfect for those looking to develop their skills while contributing to the smooth operation of a renowned institution.
Contact Detail:
The Household of TRH The Prince and Princess of Wales Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Kensington Palace and its values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since the role requires a confident and professional communicator, try role-playing common interview questions with a friend. This will help you articulate your thoughts clearly and confidently.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed supplies or organised events in the past. This will demonstrate your ability to keep things running smoothly, just like they need in the office.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows you’re keen and professional, which is exactly what they’re looking for!
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your ability to keep things tidy and organised in your application. We love candidates who can demonstrate their knack for maintaining a well-presented office environment!
Communicate Clearly:Since you'll be liaising with chefs and external suppliers, it's crucial to showcase your communication skills. Use clear and professional language in your written application to reflect this.
Be Proactive:We appreciate candidates who can identify and manage issues before they arise. In your application, share examples of how you've taken initiative in previous roles to improve processes or solve problems.
Tailor Your Application:Don’t forget to tailor your application to the specific role! Mention your relevant experience and skills that align with the responsibilities listed in the job description. And remember, apply through our website for the best chance!
How to prepare for a job interview at The Household of TRH The Prince and Princess of Wales
✨Know Your Responsibilities
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing office supplies and ensuring a tidy workspace. This will help you demonstrate how your previous experience aligns with what they’re looking for.
✨Show Off Your Communication Skills
As an Office Assistant, you'll need to communicate effectively with staff and external suppliers. Prepare examples of how you've successfully managed communications in past roles. Practising clear and confident responses will showcase your professional communication style.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you keep things organised and efficient. Think of specific instances where your strong organisational skills made a difference, whether it was managing supplies or planning events. This will highlight your attention to detail and ability to handle multiple tasks.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the team. This shows your genuine interest in the position and helps you assess if it's the right fit for you. Asking about their expectations for the Office Assistant role can also give you valuable insights into what they value most.
