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- Tasks: Keep the office organised, assist with lunch service, and manage supplies.
- Company: Join a prestigious team at Kensington Palace with a focus on excellence.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: Flexible hours with opportunities for growth and learning.
- Why this job: Be part of a dynamic team and contribute to exciting in-house events.
- Qualifications: Previous admin experience, strong IT skills, and a positive attitude.
The predicted salary is between 25000 - 30000 ÂŁ per year.
Responsibilities
- Ensure the office is kept tidy, organized and well presented.
- Assist with the staff lunch service delivery, ensuring chefs have up‑to‑date information regarding numbers/allergens, etc., and communicate with third‑party providers as required.
- Manage stationery and office supplies, ensuring consistent levels of general supplies including refreshments, stationery, handwash and sundries.
- Manage the supply of official stationery across all Household office sites from specialist suppliers.
- Monitor, report and address facilities or cleaning issues promptly; manage relations with external stakeholders and suppliers.
- Ensure meeting rooms are fit for purpose with the required technology support.
- Assist with planning and execution of in‑house office events.
- Proactively maintain and develop efficient office processes and systems where necessary.
- Assist the Office Manager in ensuring Household compliance with Health & Safety regulations, including ownership of First Aid and Fire Marshal provision.
- Assist with onboarding of new staff, managing H&S and office orientation.
- Maintain excellent relations with external suppliers, securing the best service levels and reporting any shortcomings.
- Proactively identify and manage issues before they arise.
- Support ad‑hoc projects or initiatives to enhance operational efficiency within the Household.
Person Specification – Essential
- Willingness to “muck‑in” – no job too small or insurmountable.
- Professional appearance and client‑focused approach.
- Previous experience in a similar administrative role.
- Confident and professional communicator: writing, in person and on the phone.
- Strong IT skills (Outlook, Word, Excel and PowerPoint).
- Respectful, discreet and tactful with a practical and positive approach.
- Flexibility and proven ability to work under pressure to meet strict deadlines.
- Confidence to ask questions when unsure.
- Self‑motivated, confident and able to work independently while maintaining high standards.
- Strong organisational skills and attention to detail.
- Willingness to learn new skills and progress in the role.
Person Specification – Desirable
- An interest in Their Royal Highnesses' work and activities.
- Experience of working directly with senior stakeholders.
Hours of Work
37.5 hours per week, Monday–Friday, with additional hours as necessary to fulfil duties or meet unexpected requirements.
Location
Kensington Palace
Office Assistant in London employer: The Household of TRH The Prince and Princess of Wales
Contact Detail:
The Household of TRH The Prince and Princess of Wales Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Think about how your skills match the job description and come up with examples that showcase your experience. Confidence is key!
✨Tip Number 3
Follow up after interviews with a thank-you email. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your interest in the position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that Office Assistant role!
We think you need these skills to ace Office Assistant in London
Some tips for your application 🫡
Show Off Your Organisational Skills: When you're writing your application, make sure to highlight your organisational skills. We love a candidate who can keep things tidy and efficient, so share examples of how you've managed supplies or kept an office running smoothly in the past.
Be Clear and Professional: Since communication is key for this role, ensure your application is clear and professional. Use proper grammar and structure your thoughts well. We want to see that you can communicate effectively, whether it's in writing or face-to-face.
Tailor Your Application: Don’t just send a generic application! Tailor it to the Office Assistant role by mentioning specific responsibilities from the job description. Show us how your previous experience aligns with what we’re looking for, especially in areas like managing supplies and supporting events.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at The Household of TRH The Prince and Princess of Wales
✨Know Your Responsibilities
Make sure you understand the key responsibilities of the Office Assistant role. Familiarise yourself with tasks like managing supplies, assisting with lunch services, and ensuring meeting rooms are ready. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires strong communication, practice how you'll articulate your thoughts clearly. Be prepared to discuss your previous experiences where you effectively communicated with colleagues or external suppliers. Confidence in your communication can really set you apart!
✨Demonstrate Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects in the past. Whether it's keeping an office tidy or coordinating events, showing that you can juggle responsibilities while maintaining attention to detail will impress the interviewers.
✨Be Ready to Muck In
This role values a 'no job too small' attitude, so be prepared to share instances where you've taken on various tasks, regardless of their size. Highlighting your willingness to help out wherever needed will resonate well with the interviewers and show your team spirit.