At a Glance
- Tasks: Support NHS Portal user access, manage electronic records, and assist with governance administration.
- Company: Join a dedicated healthcare team focused on integrated governance and patient safety.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Flexible role with a commitment to continuous improvement and learning.
- Why this job: Make a real difference in healthcare by ensuring compliance and supporting patient care.
- Qualifications: Administrative experience, IT skills, and a passion for teamwork and governance.
The predicted salary is between 29000 - 29000 € per year.
Main duties of the job:
- SystmOne: Creating new users on the NHS Portal, ensuring the role has the appropriate security access assigned and activated on their smartcard.
- Administer staff access on S1 ensuring the correct access has been created along with external areas such as ICE, HIE, etc.
- Identify and report any security or other breaches of the Acceptable Use Policy.
- Administration of electronic patient record user accounts password unlock/reset.
- To be a point of contact for S1 champions to resolve operational issues and liaise with the IGM if unable to resolve or answer their query.
- To extract reports from S1 and provide leads with ad-hoc reports when requested.
- To extract monthly/quarterly/annual reports from S1 in accordance with the KPIs.
- To assist the IGM with the administration of the S1 demo unit to aid the testing of new developments for the live unit.
- Support the production, collation, and reporting of clinical activity data and performance information.
- Create and maintain access to S1 for Medical Examiners ensuring they are compliant under the terms of the Hospice Individual User Agreement on an annual basis.
Job responsibilities:
- Support the maintenance of risk registers, including coordinating reviews and tracking mitigation actions.
- Assist with the administration of incidents, near misses and serious incidents, including logging, tracking actions, and supporting reporting processes.
- Support learning from incidents through collation of themes, actions, and outcomes.
- Have an overview of the compliance standards required for a CQC inspection.
- Assist the Integrated Governance Manager with the administration of the clinical archiving, cataloguing, and transition of notes offsite.
- Vantage [governance system]: carry out administration of starters and leavers in the absence of the Quality & Governance Practitioner.
- Vantage: to learn and assist with the configuration of the unit.
- Vantage: to assist with any reporting requests.
Qualifications:
- Proven administrative experience, with the ability to work effectively as part of a team.
- Previous experience of working within a Governance administration role.
- Experience using IT systems, including electronic record management systems.
- Ability to work independently, prioritise a varied workload including non-routine tasks, manage competing demands and support others in doing so.
- Strong written and verbal communication skills with a high level of accuracy and attention to detail.
- Ability to work collaboratively and build effective working relationships with colleagues, volunteers, and external partners.
- Clear understanding of confidentiality, data protection, and information governance.
- Resilient and compassionate, with the ability to manage exposure to sensitive or distressing information.
- Flexible and proactive approach, with a commitment to continuous service and process improvement.
Disclosure and Barring Service Check:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary: £29,000 a year (£17,400.00 p.a. based on FTE).
Integrated Governance Assistant employer: The Hospice of St Francis
As an Integrated Governance Assistant, you will thrive in a supportive and collaborative work environment that prioritises employee growth and development. Our commitment to continuous improvement and adherence to high compliance standards ensures that you will be part of a team dedicated to making a meaningful impact in healthcare. With competitive salaries and a focus on work-life balance, we offer a rewarding career path in a location that values compassion and resilience.
StudySmarter Expert Advice🤫
We think this is how you could land Integrated Governance Assistant
✨Tip Number 1
Network like a pro! Reach out to current employees in similar roles or departments. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the NHS Portal and SystmOne, and be ready to discuss how your skills match the job description. Confidence is key!
✨Tip Number 3
Show off your soft skills! During interviews, highlight your ability to work collaboratively and manage sensitive information. These traits are gold in governance roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the team.
We think you need these skills to ace Integrated Governance Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in governance administration. We want to see how your skills match the job description, so don’t hold back on showcasing your expertise with IT systems and electronic record management!
Show Off Your Communication Skills:Since strong written communication is key for this role, ensure your application is clear and concise. We love a well-structured cover letter that reflects your attention to detail, so take the time to proofread and polish your writing before hitting send.
Highlight Your Team Spirit:This position involves working closely with others, so let us know about your collaborative experiences. Share examples of how you’ve built effective working relationships in previous roles, as we value teamwork and a positive attitude here at StudySmarter.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at The Hospice of St Francis
✨Know Your Systems
Familiarise yourself with SystmOne and other relevant IT systems mentioned in the job description. Be ready to discuss your experience with electronic record management systems and how you've used them in previous roles.
✨Demonstrate Your Attention to Detail
Since the role requires a high level of accuracy, prepare examples that showcase your attention to detail. Think about times when your meticulousness made a difference in your work, especially in administrative tasks.
✨Showcase Your Team Spirit
This position involves working collaboratively with various stakeholders. Be prepared to share experiences where you successfully worked as part of a team, resolved conflicts, or supported colleagues in achieving common goals.
✨Understand Compliance Standards
Brush up on compliance standards, particularly those related to CQC inspections. Being able to discuss these standards and how they relate to governance will show that you're serious about the role and understand its importance.
