At a Glance
- Tasks: Support governance processes, manage user access, and ensure compliance with data protection standards.
- Company: Join a dedicated healthcare team focused on improving patient care and safety.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Flexible role with a focus on continuous improvement and teamwork.
- Why this job: Make a real difference in healthcare while developing valuable administrative skills.
- Qualifications: Experience in administration and IT systems, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Main duties of the job:
- Creating new users on the NHS Portal, ensuring the role has the appropriate security access assigned and activated on their smartcard.
- Administer staff access on S1 ensuring the correct access has been created along with external areas such as ICE, HIE, etc.
- Identify and report any security or other breaches of the Acceptable Use Policy.
- Administration of electronic patient record user accounts password unlock/reset.
- To be a point of contact for S1 champions to resolve operational issues and liaise with the IGM if unable to resolve or answer their query.
- To extract reports from S1 and provide leads with ad-hoc reports when requested.
- To extract monthly/quarterly/annual reports from S1 in accordance with the KPIs.
- To assist the IGM with the administration of the S1 demo unit to aid the testing of new developments for the live unit.
- Support the production, collation, and reporting of clinical activity data and performance information.
- Create and maintain access to S1 for Medical Examiners ensuring they are compliant under the terms of the Hospice Individual User Agreement on an annual basis.
Job responsibilities:
- Support the maintenance of risk registers, including coordinating reviews and tracking mitigation actions.
- Assist with the administration of incidents, near misses and serious incidents, including logging, tracking actions, and supporting reporting processes.
- Support learning from incidents through collation of themes, actions, and outcomes.
- Have an overview of the compliance standards required for a CQC inspection.
- Assist the Integrated Governance Manager with the administration of the clinical archiving, cataloguing, and transition of notes offsite.
- Vantage [governance system] – carry out administration of starters and leavers in the absence of the Quality & Governance Practitioner.
- Vantage – to learn and assist with the configuration of the unit.
- Vantage – to assist with any reporting requests.
Qualifications:
- Proven administrative experience, with the ability to work effectively as part of a team.
- Previous experience of working within a Governance administration role.
- Experience using IT systems, including electronic record management systems.
- Ability to work independently, prioritise a varied workload including non-routine tasks, manage competing demands and support others in doing so.
- Strong written and verbal communication skills with a high level of accuracy and attention to detail.
- Ability to work collaboratively and build effective working relationships with colleagues, volunteers, and external partners.
- Clear understanding of confidentiality, data protection, and information governance.
- Resilient and compassionate, with the ability to manage exposure to sensitive or distressing information.
- Flexible and proactive approach, with a commitment to continuous service and process improvement.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary: £29,000 a year (£17,400.00 p.a. based on FTE).
Integrated Governance Assistant in Hemel Hempstead employer: The Hospice of St Francis
As an Integrated Governance Assistant, you will thrive in a supportive and collaborative work environment that prioritises employee growth and development. Our organisation is committed to continuous improvement and offers comprehensive training opportunities, ensuring you can advance your career while making a meaningful impact in the healthcare sector. Located in a vibrant community, we foster a culture of compassion and resilience, making us an excellent employer for those seeking rewarding and fulfilling work.
StudySmarter Expert Advice🤫
We think this is how you could land Integrated Governance Assistant in Hemel Hempstead
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like The Hospice of St Francis.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at The Hospice of St Francis.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like The Hospice of St Francis, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Integrated Governance Assistant in Hemel Hempstead
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at The Hospice of St Francis.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at The Hospice of St Francis.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to The Hospice of St Francis. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at The Hospice of St Francis. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at The Hospice of St Francis
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research The Hospice of St Francis’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
