Scholarships & Education Coordinator in London

This position is Hybrid. Depending on business needs and as a general rule, more than 50% of the working week should be in the office. Therefore, for someone working 5 days a week, a maximum of 2 days a week should be working from home.

Lincoln’s Inn is a thriving society of students, barristers, and judges set within an historic eleven-acre estate in central London. As one of the four Inns of Court, our core function is supporting the qualification, training and lifelong development of our members, within a collegiate and inclusive environment. As a multifaceted organisation, we provide a wealth of services and events for members, tenants and the public. This requires an experienced and dedicated professional team whose skills and responsibilities run wide, including for example education, scholarships, training, event management, security, gardens, estate management as well as all of the associated corporate functions.

The purpose of the Inn is to:

• support the rule of law and the administration of justice;
• support the effectiveness and standards of the Bar of England & Wales through education, scholarships, Call to the Bar, library and other services; and
• manage, use and enhance its historic estate in the heart of London for the benefit of members, barristers, tenants, residents, external customers and the wider public.

We are looking for a highly organised and proactive Scholarships & Education Coordinator to support the delivery of our scholarships, grants, and education programmes. In this varied role, you will manage the full application and selection process, coordinate sifting and interviews, communicate with applicants and members, and ensure accurate financial and data administration.

Ideal candidates will have strong administrative and IT skills, excellent attention to detail, confident communication, and the ability to prioritise a busy workload with professionalism and a positive, customer‑focused approach.

Post Objectives

To coordinate the application and selection process for the Inn’s scholarships and awards, ensuring the timely preparation of materials and communications for sifting, interviews and results, as well as providing administrative support to assist in the running of the education team.

Main Duties

• Undertake all administration related to processing applications for the Inn’s scholarships and grants, including managing the online application system, answering queries, and corresponding with applicants.
• Work with the Education Services Manager to arrange the sifting and interviewing processes.
• Administer the financial process for scholarship and grant payments and education events, including collating financial information, record keeping, refunds, and liaising with the Finance Department to ensure timely payments.
• Manage the scholarships and bookings inboxes, responding to enquiries, providing accurate information to applicants, scholars, and members and escalating complex queries as needed.
• Make the arrangements for scholar and pupil accommodation, including advertising, dealing with applications, making selections, and liaising with applicants and the Inn’s Estates team.
• Update the Inn’s database with scholar details and monitor the progress of scholars long-term.
• Assist with the preparation of reports and papers for relevant committees and groups on the scholarships and education work.
• Manage the scholarships webpages, ensuring the information is up-to-date and manage the social media communications in liaison with the communications team.
• Provide administrative assistance to the Education Services Manager and Head of Education and Scholarships as and when required.
• Maintain a reasonable knowledge of the duties undertaken across the Department and provide administrative assistance to the Department and other departments as required, including dealing with general enquiries, assisting in maintaining the Inn’s database, supporting on events and activities, and providing cover at reception, as required.
• Attend events both at the Inn and outside of London for which the post-holder is either solely or jointly responsible to ensure their smooth running as required which will require weekend and evening working for which Time Off In Lieu (TOIL) will be awarded. Some events will involve travelling nationally. The amount of weekend and evening working and travel required will vary throughout the year and will include at least several events (some with overnight stay) a month during busy periods.

Person Specification

Knowledge/skills required:

• Experience of providing administrative support within a busy work environment.
• Experience of working in a scholarships / grants awarding role would be desirable.
• Experience of arranging events would be desirable, e.g. interviews, training events.
• Proactive, self-motivated, and a problem-solver who can work under pressure and deal with demanding situations calmly.
• Strong IT skills, particularly with Excel and CRM databases.
• Excellent attention to detail and good numeracy skills.
• Excellent planning and organisational skills with the ability to use own initiative and prioritise a busy workload with minimum supervision.
• Strong communication skills, both written and verbal, and capable of communicating effectively with a wide range of people.
• Able to be flexible and adapt successfully to changing circumstances and business demands.
• Ability to deal with difficult customers politely, with a customer focus and a positive attitude to work.
• Able to work in a helpful and professional manner and develop productive relationships with other members of the team, other departments, members, and external contacts.
• High level of honesty, integrity, and discretion.

Benefits

What's in it for you? There are lots of great reasons to work at Lincoln's Inn, including:

• Generous annual leave entitlement; 30+ days including closure periods over Christmas, Easter and August (for most roles)
• An excellent free lunch
• A 35-hour working week including paid breaks (for most roles)
• Hybrid working (depending on role)
• Overtime paid for Operational roles
• Private Medical Insurance
• A non-contributory 12% Stakeholder Pension Scheme
• Interest-free Season Ticket/Bicycle loan
• Free uniform for operational roles (laundered)
• Enhanced Maternity and Paternity and Shared Parental Leave
• Great annual training and continual development support
• Bicycle stands and shower facilities
• Death in Service benefit; 6 x your annual salary
• Free Eye tests and free chiropody
• Access to a confidential Employment Assistance Programme
• Team building days
• Plenty of social events, such as staff parties, quiz nights etc.
• Employment Membership shopping discounts

The Honourable Society of Lincoln's Inn is committed to ensuring both its members and staff members are treated with dignity and respect throughout their careers. We promote values of trust, transparency, and respect for all through robust policies and procedures.