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- Tasks: Manage office operations, organise events, and create a vibrant team culture.
- Company: Join The Hoffman Agency, a dynamic workplace with exciting integration opportunities.
- Benefits: Part-time role with a fun environment and the chance to make a real impact.
- Why this job: Be the go-to person in the office and help shape company culture.
- Qualifications: Strong communication skills, event planning experience, and proficiency in Microsoft Office.
- Other info: Exciting career growth potential in a supportive and collaborative team.
The predicted salary is between 24000 - 36000 £ per year.
We are on the lookout for a creative, organised and dedicated Office Assistant to manage operations of our office on a part-time basis of 4 days per week (Monday-Thursday). You will be a key player in creating an amazing environment for the team, from owning the social calendar and executing all the fun and inclusive events, to coming up with interesting volunteering opportunities and DEI initiatives, to proactively solving office niggles and answering questions about all sorts of things – you will be the go-to person in the office!
It’s an exciting time at The Hoffman Agency! The Hoffman Agency acquired CCGroup in March 2025, which means there is a lot of exciting integration work to be done in the office, social and company culture aspects! You will be part of the Operations team, reporting into the Manager, HR Operations, Europe. You will be a key figure for the running of the office, for company culture and team cohesion, so this role will be fully office-based.
Main job functions- Office management
- Welcoming visitors to the office and helping them set up
- Managing and setting up meeting rooms for meetings/trainings
- Ensuring the office is adequately stocked at all times (groceries/stationery/IT equipment)
- Proactively ensuring the office is tidy and all equipment is working
- Managing ingoing and outgoing post
- Watering the plants
- Managing Health & Safety: weekly checks, DSE assessments, arranging for PAT testing, fire extinguisher maintenance, etc.
- Business continuity & disaster recovery plan: check and update annually in conjunction with People & Operations Manager
- Proactively liaise with cleaning company to maintain the office in a good state and advise them where events are happening
- Proactively resolve and attend to property management issues, liaising regularly with the property manager
- Liaise with subtenants for meeting rooms booking and queries
- Socials: owning the ideas, planning and execution of company socials, volunteering and highlighting cultural/religious holidays.
- Planning initiatives around awareness days/weeks: Mental Health awareness week, Black History Month, LGBTQ+ history week, Pride month, International Women’s Day, etc.
- Managing event organisation where events are held in the office (this could include PR Networking Events, Women in Fintech get-together, AR Forum roundtable, etc)
- Proactively ordering staff/client incentive items: flowers, baby gifts, new home gifts, etc.
- Arranging birthday cards, leaver cards & collections, leaving drinks, hen/bachelor parties, baby showers, graduation celebrations, etc.
- Managing the office side of the onboarding process: ordering and setting up laptops, mobile phones, access passes, tour, lockers
- Managing holidays and Happy Half Days
- Setting up new starters on our IT platforms
- Overseeing the social, staff incentive, canteen and office equipment budgets and keeping within them year on year together with the People & Operations Manager.
- Uploading client and supplier contracts for signatures
- Inputting supplier invoices & time sheet reviews and other small ad hoc finance tasks.
- Maintain positive and trusting relationships with the team and suppliers
- Keeping track of contract end dates, terminating contracts if needed and negotiating favourable rates prior to renewal
- Proactively and regularly researching alternative suppliers which present cost savings and/or a better product, always checking their diversity and ESG policies beforehand.
- Travel support for the European MD, and UK Co-MD’s
- Booking team travel/hotels for corporate events
- Booking event tickets and travel/hotel (i.e. Awards)
- Diary management for wider team meets and training
- Main responsibility for all IT supplier management and problem resolution (Internet, Printers, IT support, Mobile Phones, Software - i.e. Google Drive, Sharepoint, Office, etc)
- Be the first point of contact for IT troubleshooting issues, liaising closely with our IT support company
- Be the first point of contact for Google Drive assistance
- Setting up aliases and Teams channels for new clients and keeping them up to date.
- Researching new providers and carrying out demos for new technology
- Laptop and mobile phone asset management
- Strong interpersonal and communication skills
- Excellent organisational skills
- Excellent prioritisation and time management skills
- Comfortable working independently
- Approachable and friendly
- You enjoy and have experience in bringing people together and planning events
- Proficient in the main Microsoft Office products (Word, PowerPoint & Excel) and Google
- Capable of solving simple IT issues
- Qualified First Aider and Fire Warden (training will be given if you are not!)
If you are interested in this position, please click Apply Now to learn more and upload your resume.
Office Assistant employer: The Hoffman Agency
Contact Detail:
The Hoffman Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Get to know the company culture before your interview! Check out their social media and website to see what events they host and how they engage with their team. This will help you connect during the interview and show that you're genuinely interested.
✨Tip Number 2
Practice your people skills! As an Office Assistant, you'll be the go-to person for everyone. Role-play common scenarios with a friend or family member to boost your confidence in handling questions and resolving issues on the spot.
✨Tip Number 3
Prepare some fun ideas for office socials or team-building activities. This shows initiative and creativity, which are key traits for the role. Bring these ideas up during your interview to demonstrate your proactive approach!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Assistant, being organised is key! Make sure your application highlights any experience you have in managing schedules, events, or office supplies. We want to see how you can keep things running smoothly!
Be Creative with Your Application: We love creativity! Don’t just stick to the usual format; feel free to showcase your personality. Whether it’s through a unique cover letter or a fun resume design, let us see the real you!
Tailor Your Experience: Make sure to align your past experiences with the job description. If you've organised events or managed office tasks before, shout about it! We want to know how your skills fit into our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at The Hoffman Agency
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office management and employee engagement. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is crucial. Prepare examples of how you've successfully managed events or streamlined office operations in the past. This will show that you can handle the diverse tasks mentioned in the job description.
✨Be Ready to Discuss Team Culture
Since this role involves enhancing company culture, think about how you can contribute to team cohesion. Have ideas ready for social events or DEI initiatives that you could implement. This will highlight your creativity and commitment to a positive work environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company’s culture, the team dynamics, and their expectations for the role. This shows your genuine interest and helps you assess if it’s the right fit for you.
