At a Glance
- Tasks: Coordinate nationwide works and ensure client service agreements are met with high standards.
- Company: Join a dynamic team in Longstanton focused on excellence and support.
- Benefits: Full-time role with a fixed-term contract, offering valuable experience.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Perfect for detail-oriented individuals looking to thrive in a fast-paced environment.
- Qualifications: Experience in administration or scheduling, strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a highly skilled and experienced Administrator on a 6-month fixed term contract. Based in Longstanton, this role is ideally suited to someone who lives locally or within a commutable distance and is confident working in a fast-paced environment where accuracy, organisation and communication are essential.
You will be responsible for coordinating nationwide works across operatives and subcontractors, ensuring all client service level agreements (SLAs) are met while maintaining high standards of administration and customer service. This is a demanding role requiring excellent attention to detail, strong problem-solving abilities and the confidence to manage multiple priorities simultaneously.
Key Responsibilities- Plan and schedule daily works efficiently to ensure SLAs and operational targets are achieved
- Coordinate nationwide operatives and subcontractors, ensuring works progress smoothly
- Act as a key point of contact for clients, providing updates and resolving queries promptly
- Liaise with local authorities and third parties regarding permits, traffic management and specialist requirements
- Submit and manage permits through the NAR system and ensure all documentation is completed accurately
- Complete specialist permit applications including TTROs where required
- Monitor GEO-Sight submissions, reviewing photographs and data to identify issues and minimise fines or defects
- Maintain accurate real-time updates across internal and client systems
- Manage reinstatements and highway defects within agreed SLA timescales
- Produce job orders, coordinate materials and support stock management activities
- Ensure all billing information, DFEs and additional charges are accurate prior to invoicing
- Check and approve invoices for management sign-off
- Coordinate urgent and emergency works within strict client response times
- Provide regular operational updates and reporting to management and clients
- Proven experience in a high-level administrative or scheduling role
- Strong organisational and multitasking skills with the ability to prioritise effectively
- Exceptional attention to detail and accuracy
- Confident communicator with excellent stakeholder management skills
- Ability to work under pressure in a fast-moving operational environment
- Commercially aware with strong problem-solving capabilities
- Highly competent in Microsoft Office, including Excel, Word and Outlook
- Able to work independently using initiative as well as collaboratively within a team
- Experience within utilities, highways, construction or operational scheduling environments would be advantageous
- Planning & Organising
- Attention to Detail
- Commercial Awareness
- Effective Communication
- Stakeholder Management
This is an excellent opportunity for a capable and motivated administrator looking to join a supportive and dynamic team environment in Longstanton.
We endeavour to reply to every candidate, every time but if you haven’t heard back within 10 days, please understand that you have unfortunately been unsuccessful for this position, or the position has been filled.
Administrator in Longstanton employer: The HireWorks Ltd
Join our dynamic team in Longstanton as a Highly Skilled Administrator, where you will thrive in a supportive work culture that values accuracy and effective communication. We offer a collaborative environment with opportunities for professional growth, ensuring that your contributions are recognised and rewarded. With a focus on employee well-being and development, this role provides a meaningful chance to make an impact while working closely with clients and stakeholders.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Longstanton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration. Think about how you can showcase your organisational skills and attention to detail. We recommend doing mock interviews with friends or family to boost your confidence!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’d be a perfect fit for their team.
✨Tip Number 4
Apply through our website for the best chance at landing that Administrator position. We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it shows you’re serious about joining us!
We think you need these skills to ace Administrator in Longstanton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in high-level administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational and multitasking abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your attention to detail and problem-solving skills, and don’t forget to express your enthusiasm for joining our team.
Showcase Relevant Experience:If you’ve worked in utilities, highways, or construction, make sure to highlight that experience. We love candidates who understand the industry, so share any relevant projects or tasks you’ve managed in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at The HireWorks Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around administration, scheduling, and stakeholder management. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities or coordinated complex tasks. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Communicate Confidently
As a key point of contact for clients, effective communication is crucial. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and answering potential questions.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and specific challenges the administrator role faces. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
