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- Tasks: Support the school with admin tasks, data input, and communication with parents.
- Company: A vibrant, multicultural community school dedicated to student success.
- Benefits: Part-time hours, supportive environment, and opportunities for personal growth.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: Good GCSEs in English and Maths, strong organisation skills, and teamwork ability.
- Other info: Join a team committed to safeguarding and promoting student welfare.
The predicted salary is between 13 - 16 £ per hour.
Monday – Friday: 8am – 1pm (25 hours per week) Term Time + 5 INSET Days
An exciting position has arisen at this large, multi-cultural 11-18 community school to work as an Administrative Assistant.
Job Purpose
To provide effective and efficient administrative support.
Key Accountabilities
- Responsible to Office Manager
- Organisation and updating of KS4 pupil files
- Maintenance of KS4 Year Team filing
- Making and photocopying resources for KS4 Year Team use
- Data inputting on Pupil Progress
- Ad hoc admin assistance as required
- Assist the Head of Year (KS4) with:
- Creating accurate letters using mail merge, display items and certificates for HOY
- Monitoring the Microsoft Teams areas to ensure parents are informed of pupil achievements and concerns
- Other administrational tasks including photocopying, printing and contacting parents
- Recording Incident Forms on SIMS
- Recording positive achievements on SIMS
This role is not limited to the above and can be changed depending upon the needs of the school.
Skills, Attributes
- Good GCSE passes in English and Maths or equivalent
- Excellent organisation skills
- Ability to plan for and meet deadlines, whilst paying attention to detail
- Ability to work in a team and individually
- Commitment to confidentiality
- Understanding of safeguarding in a school context
- Ability to lead a team and remain calm under pressure
- Strong work ethic with excellent timekeeping and attendance record
Experience
- Intermediate to advanced knowledge of Microsoft Office (e.g. Excel, Word)
To apply, please complete our application form which can be found on our website under 'Vacancies', along with more information about the school and the position. The school does not accept CVs. The application will need to be returned, with names and addresses of 2 referees, via email to Mr S S Gill (Deputy Head) by 9:00am Wednesday 25th February. Please address the job description and/or person specification in your supporting statement. Please note references will be taken up in advance of an interview.
Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. The Heathland School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, governors and volunteers to share this commitment. This appointment is subject to an Enhanced DBS check.
Administrative assistant in London employer: The Heathland School
Contact Detail:
The Heathland School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative assistant in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the education sector. A personal recommendation can go a long way in landing that administrative assistant role.
✨Tip Number 2
Prepare for the interview by researching the school and its values. Show us you’re genuinely interested in contributing to the community. Tailor your answers to reflect how your skills align with their needs, especially in organisation and teamwork.
✨Tip Number 3
Practice common interview questions related to administrative tasks. Think about scenarios where you've demonstrated excellent time management or problem-solving skills. We want to see how you handle pressure and stay organised!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds. Plus, it shows us you’re enthusiastic about the position and appreciate the opportunity.
We think you need these skills to ace Administrative assistant in London
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. We want to see that you understand what the role involves and how your skills match up. Highlight key responsibilities and think about how your experience aligns with them.
Tailor Your Supporting Statement: When writing your supporting statement, make it personal! Use examples from your past experiences that relate directly to the tasks mentioned in the job description. This shows us that you’re not just sending a generic application but are genuinely interested in this role.
Check Your Spelling and Grammar: We can’t stress this enough! A well-written application reflects your attention to detail. Make sure to proofread your application for any spelling or grammatical errors before hitting send. It’s a simple step that can make a big difference!
Submit Through Our Website: Remember, we only accept applications through our website. So, make sure to fill out the application form found under 'Vacancies'. It’s straightforward, and you’ll find all the info you need about the school and the position there too!
How to prepare for a job interview at The Heathland School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like data inputting and maintaining pupil files. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisation Skills
As an Administrative Assistant, organisation is key. Prepare examples of how you've successfully managed tasks or projects in the past. Bring up specific instances where your attention to detail made a difference, especially in a school or similar environment.
✨Brush Up on Microsoft Office
Since the role requires intermediate to advanced knowledge of Microsoft Office, be ready to discuss your experience with Excel and Word. You might even want to mention any specific projects where you used these tools effectively, as it shows you're prepared and capable.
✨Prepare for Scenario Questions
Expect questions about how you'd handle certain situations, like dealing with parents or managing multiple tasks under pressure. Think of scenarios from your past experiences that highlight your problem-solving skills and ability to stay calm in challenging situations.
