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- Tasks: Provide essential administrative support to the Estates Team and ensure smooth operations across schools.
- Company: Join the Harbour Schools Partnership, a dynamic Multi Academy Trust focused on excellence.
- Benefits: Flexible home-based role with competitive salary and opportunities for professional growth.
- Why this job: Make a real impact while enjoying a balance of remote work and occasional travel.
- Qualifications: Experience in administration, strong communication skills, and GCSEs in English and Maths.
- Other info: Ideal for self-motivated individuals looking to develop new skills in a supportive environment.
The predicted salary is between 20000 - 30000 £ per year.
Salary: NJC Grade C: 25,********,403 FTE (This will be paid pro-rata to reflect hours and weeks worked)
Working Pattern: This is a permanent position working 26 hours per week, 42 weeks per year.
The Harbour Schools Partnership is seeking a proactive and well-organised Administrative Assistant to join our Harbour Support Services team. This is an excellent opportunity for someone who is enthusiastic, detail-focused, and committed to providing high-quality administrative support across a busy Multi Academy Trust.
About the Role
Working closely with the Estates Leader and the wider Estates Team, you will play a key role in ensuring effective coordination and delivery of estates, facilities, health safety, and capital works across our schools. You will also provide general administrative support to the Trust’s central operations. This position is a home-based role but you’ll enjoy a balance of remote working and occasional travel for key meetings with schools and the HSS team, making this an ideal opportunity for those seeking flexibility without compromising on impact. Your work will help maintain statutory compliance, support contractor management, and keep communication flowing smoothly between schools, contractors, and the Trust.
Key Responsibilities
- Estates Administration
- Provide comprehensive administrative support to the Estates Team.
- Maintain accurate filing systems, document control, and central statutory compliance records.
- Carry out due diligence checks on premises-related suppliers and maintain SCR records.
- Ensure contractors provide all required documentation to demonstrate safe working practices.
- Update asset registers and premises records.
- Liaise with contractors and schools to coordinate access, scheduling, and work during term time and holidays.
- Work with Finance to raise purchase orders.
- Support consistent communication across the Trust regarding estates procedures and updates.
- Assist with reviewing and updating policies, procedures, and guidance documents.
- General Trust Administration
- Monitor the more info inbox and direct enquiries appropriately.
- Collate and distribute the weekly internal newsletter.
- Carry out initial checks on Governors.
About You
We are looking for someone who is:
- Experienced in administrative work.
- Well-organised, able to multi-task, and confident working both independently and as part of a team.
- A strong communicator across email, phone, and in-person interactions.
- Self-motivated, reliable, and able to plan ahead while managing competing demands.
- ICT-confident, with good skills in email, digital communication, and general IT.
- Educated to GCSE Level (Grade C/4 or above) in English and Maths.
Desirable attributes include:
- A proactive, have a go attitude.
- NVQ Level 3 in Business Administration (or equivalent).
- Willingness to learn and develop new skills.
This role requires an enhanced DBS disclosure. To apply for this role please submit your application online; your supporting statement should outline your suitability for the post. The closing date for applications is 12 noon on Monday 23rd February ****, interviews will be held week commencing 2nd March ****. All shortlisted applicants will be subject to an online search. The Harbour Schools Partnership require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.
Administrative Assistant in Devon employer: The Harbour Schools Partnership
Contact Detail:
The Harbour Schools Partnership Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Devon
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or join relevant groups online. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Harbour Schools Partnership and understanding their values. Tailor your responses to show how your skills align with their mission and the specific role of Administrative Assistant.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and communication. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at the Harbour Schools Partnership.
We think you need these skills to ace Administrative Assistant in Devon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Assistant. We want to see how you can bring your unique flair to our team!
Show Off Your Organisational Skills: Since this role is all about being well-organised, don’t shy away from sharing examples of how you've managed multiple tasks or projects in the past. We love a good story about keeping things running smoothly!
Communicate Clearly: Strong communication is key for this position. When writing your application, be clear and concise. We appreciate straightforwardness, so make sure your points come across effectively!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at The Harbour Schools Partnership
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills for the Administrative Assistant position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to maintain accurate filing systems and manage documentation, as these are key aspects of the role.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly, whether it’s through email or in-person interactions. During the interview, be sure to listen carefully to questions and respond thoughtfully, demonstrating your confidence and professionalism.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare insightful questions about the team dynamics, the challenges the Estates Team faces, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.