Weapons & Ammunition Management Support Officer - Africa

Location: Ghana or Ivory Coast

Salary: £36,987 per annum

Hours: Full Time

Contract Type: 1-Year Fixed Term Contract

Reports To: WAM Programme Manager – Africa

Direct Reports: none

Key Internal Contacts/Relationships: WAM Donor Relations Manager, HQ MEAL Team, IM Team, Communications and Strategy teams

Key External Contacts/Relationships: Donor Stakeholders, Regional Partners and Embassy Staff

Job Purpose: To support the Programme Manager and country Project Managers in maintaining and managing existing funding and partners, building and supporting donor relations, seeking new funding opportunities and monitoring contract delivery.

About HALO: HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.

About the role: HALO is seeking to recruit a Weapons & Ammunition Management (WAM) Support Officer (WSO) to underpin the work of the WAM Programme Manager (PM) in Africa. The WSO coordinates with HQ departments and works directly with country teams to ensure high-quality donor deliverables and provide mentoring and training when required. They support the Donor Relations Manager (DRM) and the PM in maintaining and managing existing funding and partners, building and supporting donor relations, seeking new funding opportunities and monitoring contract delivery. The WSO coordinates and supports the production of proposals, reports, donor-facing communications and other materials, liaises with other programmes/projects and HQ counterparts, and engages with external stakeholders, donors and partners.

Responsibilities:

• Support the planning and delivery of concept notes and proposals to donors to pursue funding for new or continuing projects, setting deadlines and coordinating across teams for timely submission.
• Lead the production of accurate and well-written reports and other deliverables for donors (e.g., case studies), including editing, reviewing and proofreading.
• Deliver capacity building of fixed and/or deployed support staff, including training of staff in grants management, report and proposal writing, MEAL, etc.
• Lead on maintenance of regional shared spaces, Confluence and Canto.
• Lead on coordination between operations and support staff.
• In coordination with the Operations Manager and the IM Manager, support on the integration, management and use of databases and trackers such as GOIMS, regional monitoring tools, recommendations and corrective actions trackers.
• Under the guidance of the PM and DRM, identify, develop and manage partnerships with other organisations to further amplify and extend the impact of HALO’s work.
• Coordinate with relevant departments to ensure regional compliance, including Finance, Logistics, Transformation and Human Resources.
• Support WAM geographical expansion, scope and evaluate opportunities for thematic expansion.
• Assist the PM and DRM in coordination and communication with other HALO regions and groups, particularly Strategy, Communications and Fundraising.
• Monitor emails and internal HALO communications, supporting with dissemination of internal and external stakeholder information requests.
• Provide support with internal communication of HQ information to country teams.

General:

• Uphold HALO’s core values and standards, promoting its ethos and mission statement.
• Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding.

Requirements:

• Professional experience in Weapons & Ammunition Management, or a related field.
• Proven experience of building capacity of fixed and/or deployed staff.
• Strong written and spoken English.
• Proven experience of working with remote teams, to mentor and line manage staff.
• Ability to manage and coordinate diverse tasks, build and maintain relationships and facilitate communication among multiple parties.
• Demonstrated ability to multitask, problem-solve, manage multiple deadlines and to respond to changing situations in a flexible manner.
• Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office.
• Strong organisational skills and high attention to detail.

Desirable Requirements:

• Project management experience.
• Fluency in French and/or Portuguese.
• Experience of managing donor contracts.
• Proficiency with GOIMS.
• Work experience in armed violence reduction or security sector reform context.

Travel Requirements:

• Willingness to travel across Africa.

Benefits:

• Monthly living overseas allowance (LOA).
• Free accommodation.
• 49 days annual leave per year, increasing to 56 days after 2 years’ service.
• Three economy return flights to the member’s official home address.
• Private medical health insurance.
• Insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

To Apply:

Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 31/07/2026. Applications without a cover letter tailored to this position will not be considered. We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to attracting, developing, and retaining talented individuals from a wide range of backgrounds, experiences, and perspectives. The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.