Finance Officer in Prestwick

Location: UK, Hybrid (Minimum of 2 days per week in our Thornhill, Scotland office)

Salary: Up to £32k, dependent on experience

Hours: Full-time

Contract: Permanent

Key Working Relationships: Programme Managers, Country Finance Managers

Reports to: Regional Finance Manager

About HALO

HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished.

About the role

As a Finance Officer you’ll support several HALO programmes by providing high‑quality financial analysis, advice, and operational support. You’ll work closely with programme teams around the world, helping ensure strong financial management, donor compliance, and accurate budgeting. This role offers a rare opportunity to develop an international finance career, and you’ll join a supportive team with the global reach and stability of an established international NGO.

Responsibilities

• Donor Contract Management: Support the production of accurate and timely donor financial reports and fund requests. Assist in the development of donor budgets using HALO's financial planning system (Adaptive Insights). Contribute to the development and improvement of systems, tools, and processes to ensure efficient budgeting and forecasting. Support financial monitoring of grants and contracts, including forecasting costs to completion in collaboration with programme teams.
• Programme Support: Support programmes in the preparation of country budgets aligned with anticipated donor funding. Prepare, submit for approval, and post monthly journals in the accounting system. Support the review and reconciliation of implementing partner financial reports and payment requests.
• Programme Compliance: Assist with monitoring compliance with overseas statutory requirements, including company registration, financial reporting, and taxation. Support compliance with donor regulations and HALO financial and logistics standard operating procedures, including desk‑ and field‑based audits. Assist in the preparation of documentation for grant and contract audits, liaising with external auditors and country teams as required.

All HALO staff are expected to:

• Work within the framework of HALO's core values, ethos, and mission.
• Contribute to the achievement of programme and organisational objectives.
• Maintain familiarity with and adhere to all HALO policies and procedures.
• Comply with HALO's Health and Safety procedures, including participation in risk assessments and evacuation procedures as necessary.

This job description outlines the primary responsibilities of the role and is not exhaustive. Flexibility and a willingness to undertake additional appropriate duties are essential.

Requirements

• Proven background in financial operations, budgeting, forecasting, reconciliation, and month‑end processes.
• Experience working within a fast‑paced, multi‑stakeholder environment.
• Ability to interpret financial data to support decision‑making and provide clear, actionable insights.
• Experience with financial controls, compliance, and audit preparation is highly desirable.
• Advanced Excel skills; should be confident using complex formulas and functions such as PivotTables, VLOOKUP/XLOOKUP, SUMIF(S), INDEX/MATCH.
• Ability to clean, manipulate, and analyse large data sets efficiently.
• Experience building dynamic spreadsheets, dashboards, or financial models.
• Strong attention to detail and accuracy when handling data.
• Excellent interpersonal and communication skills, with the ability to communicate financial information clearly to both financial and non‑financial colleagues.
• Strong relationship‑building skills, with the confidence to challenge, influence, and support stakeholders at all levels.
• Ability to work collaboratively within a team while also being self‑motivated and proactive.
• Clear, concise written communication, including the ability to produce high‑quality reports and summaries.

Benefits

• 25 days' annual leave plus 8 statutory holidays.
• Non‑contributory life assurance.
• Private medical health cover.
• Pension contributions matched by HALO up to 5%.
• Emergency medical insurance while travelling overseas (including on leave).
• Flexible working policy.

Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 18th March 2026. Applications without a cover letter tailored to this position will not be considered. We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero‑tolerance approach to behaviours which challenge this.