Office Manager

Reports to: Personal Assistant to the CEO

Type: Part-time (30 hours per week). Fixed term two-year contract.

Location: Wilton Office

Closing Date: Monday 3rd November 2025

About HALO

The HALO Trust is the world’s largest and oldest international humanitarian mine action charity. Our mission is to save lives and restore livelihoods for those affected by conflict. HALO is known for its work to clear landmines as well as the disposal of other explosive hazards such as bombs, rockets, and improvised explosive devices (IEDs). HALO was established in Afghanistan in 1988 and now employs over 11,000 staff across 32 countries and territories.

About the role

Due to our continued growth, we are excited to be recruiting for the role of Office Manager at The HALO Trust. Reporting to the CEO’s PA, this is an opportunity for you to be at the heart of bringing HALO’s mission to life. We are looking for someone with a strong work ethic, who possesses the ability to work at pace in an ever-changing environment.

Key Responsibilities

• Responsible for the smooth and efficient running of the Wilton office, ensuring the office remains functional for staff and making recommendations for any areas of improvement.
• Coordinate the set-up of the London Office to mirror Wilton office where applicable, liaising with internal management and lawyers.
• Management of the London office once setup, including site visits up to four times per month.
• Focal point for liaison with the office(s) landlord, facilities suppliers and staff.
• Manage all office facilities, scheduling servicing, repairs and resolving issues in a timely manner.
• Manage office petty cash and reconcile at month end.
• Manage storage space and event displays.
• Manage and welcome all visitors to the Wilton office, ensuring they sign in and are offered refreshments.
• Manage meeting room bookings for both the Wilton and London offices and ordering catering as needed.
• Manage office supplies and consumables, ensuring adequate stocks are maintained.
• Ensure that behaviour and practices in the office(s) comply with ISO standards on environment, Health and Safety and Quality Management.
• Act as Fire marshal and first aider for the office.
• Conduct monthly fire checks and weekly fire alarm testing.
• Organise and carry out office inductions for new staff at both the Wilton and London offices. This is to include a health and safety and security briefing.
• Sort and distribute incoming mail, manage outgoing mail and postage supplier.

Qualifications

• Experience as an Office Manager or equivalent.
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met.
• Attention to detail and problem-solving skills.
• Initiative.
• Organisational skills.
• Excellent written and verbal communication skills.
• Maintains a positive attitude towards routine tasks.
• Excellent IT skills, with a good knowledge of all Microsoft packages.

General Duties

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.
• This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

Benefits

• Excellent opportunities for career progression.
• Contributory pension, HALO will match up to 5% of contributions.
• 25 days annual leave and 8 Public Holidays.
• Reimbursement for London travel costs, subject to terms and conditions.
• Non-contributory Life assurance.
• Occupational Health Services.
• Private Medical insurance.
• Flexible Working.
• Cycle to work scheme.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.