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- Tasks: Support IT teams with administrative tasks and ensure smooth office operations.
- Company: Guide Dogs, a life-changing charity helping people with sight loss.
- Benefits: 26 days annual leave, flexible benefits, and a great pension scheme.
- Why this job: Make a real difference while gaining valuable experience in a supportive environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
- Other info: Part-time role with flexible hours and opportunities for personal growth.
The predicted salary is between 30000 - 40000 £ per year.
Guide Dogs - Be Part of Something Life‑Changing. Come and join us as a motivated and thoughtful IS Office Coordinator, and be part of something life‑changing - helping people with sight loss live the life they choose.
About the Role: As an IS Office Coordinator at Guide Dogs, you’ll ensure effective and efficient administrative activities are in place. The Office Coordinator will provide seamless departmental administrative support across internal IT teams for a variety of project, routine and non‑routine operational meetings. This role is offered on a part time basis working 15 hours arranged flexibly across the week from our Reading office.
Key Responsibilities:
- Responsible for supporting IT purchasing, including accounts and financial management, asset ordering, allocation and tracking as well as any administration relevant to technology assets to ensure all Guide Dog employees are equipped with the right product and services aligned to the business requirements.
- Contribute to supplier and vendor relationship management supporting supplier good practice and value for money service monitoring by arranging and documenting supplier routine and non‑routine meetings.
- Support the audit and assurance activity of the IT directorate contributing to routine meetings of multiple internal stakeholders during the relevant audit cycles.
You:
You’ll have an organised approach to administrative support. You’ll enjoy working across the internal IS teams with a dedicated focus on office day‑to‑day operations within the Service Delivery Team, whilst being committed to ensure a smooth service delivery. You’ll act with integrity and honesty in everything you do.
Skills and Competencies:
- Excellent Microsoft Office skills with demonstrable ability to use Word, Outlook and Excel.
- Knowledge of how to navigate and use purchasing systems for raising and posting POs, Invoices, Credit Notes.
- Basic knowledge of technology and information services.
Benefits:
- 26 days annual leave. After three years of continuous employment, this increases to 28 days plus bank holidays.
- Real Living Wage Employer.
- Flex pot - equal to a proportion of your annual salary to use on our wide variety of flexible benefits.
- The option to buy and sell annual leave.
- Discounts and cash‑back scheme.
- Excellent pension scheme (We will match your pension contributions plus 2% up to a maximum of 9% employer contribution).
IS Office Coordinator in Reading employer: The Guide Dogs for the Blind Association
Contact Detail:
The Guide Dogs for the Blind Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IS Office Coordinator in Reading
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Guide Dogs. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the organisation and its mission. Show us you’re passionate about helping people with sight loss and how your skills align with their goals.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your organisational skills and experience with administrative support. We want to see how you handle real-life scenarios!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about joining the team.
We think you need these skills to ace IS Office Coordinator in Reading
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the IS Office Coordinator role. Highlight your relevant skills, especially in administrative support and Microsoft Office, to show us you’re the perfect fit for our team.
Show Your Organisational Skills: Since this role requires a knack for organisation, give us examples of how you've successfully managed administrative tasks in the past. We want to see how you keep things running smoothly!
Be Honest and Authentic: We value integrity and honesty at StudySmarter. When writing your application, be yourself and let your personality shine through. We’re looking for someone who aligns with our values and can contribute positively to our team.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The Guide Dogs for the Blind Association
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the IS Office Coordinator role at Guide Dogs. Familiarise yourself with the key responsibilities, especially around administrative support and IT purchasing. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the role requires a strong organisational approach, prepare examples from your past experiences where you've successfully managed administrative tasks or projects. Be ready to discuss how you prioritised tasks and ensured smooth operations, as this will demonstrate your fit for the role.
✨Brush Up on Microsoft Office
As excellent Microsoft Office skills are essential, take some time to practice using Word, Outlook, and Excel. Be prepared to discuss how you've used these tools in previous roles, particularly in relation to managing documents, scheduling meetings, or tracking data.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.