Exams Officer

Accountable to: Assistant Headteacher

Hours: 20 hours per week – term time only equivalent (35 weeks) To be worked flexibly with the opportunity to claim additional hours where this is appropriate

Responsible for: All aspects of the administration of external and internal examinations

Salary:

ROLE SUMMARY: To be responsible for the effective administration of all aspects of the organisation, planning and staging of public and internal examinations at the school, and to ensure that the school operates efficiently and within statutory requirements as a centre for GCSE and iGCSE examinations.

KEY RESPONSIBILITIES:

• To plan for and manage all aspects relating to external and internal examinations at the school
• Keeping up to date with the regulations, exam board requirements and associated guidance relating to the conduct of GCSE/iGCSE examinations, and to ensure that arrangements at the school meet these requirements
• Liaising with heads of department and teaching staff to ensure they are kept informed of the latest exam board regulations and updates
• Managing the process and arrangements for entering students for GCSE/iGCSE exams with heads of department
• Recruiting, providing appropriate training, deploying and supervising invigilators to ensure they are competent and operate within the regulations
• To be responsible for the secure storage of exam papers and associated paperwork, and to ensure security of exam papers at all times
• Development and publication of the annual calendar of GCSE/iGCSE exams
• To liaise closely with the SENCO, Assistant Headteacher(s) and Deputy Head to plan and provide for special access arrangements for students sitting external exams
• Downloading of GCSE/iGCSE results as they are released from the exam boards and organisation and management of the arrangements for ‘Results Day’
• Managing the process and arrangements for remarks/appeals with heads of department
• To be responsible for the arrangements for Year 11 Mock Exams, Year 10 Exams plus annual internal baseline assessments (MIDYIS) and KS3 assessments
• To ensure effective and timely communication with all stakeholders to include parents, heads of department, teaching staff and external bodies
• To ensure that the required regulatory and exam board policies are in place and reviewed and maintained as required
• Any other duties associated with internal and external exams deemed appropriate by line manager.

POSITION IN THE ORGANISATION:

Reporting to: The designated Assistant Headteacher

Responsible for: Administration of internal and external examinations

COVER FOR ABSENCES: The post holder will not be expected to cover for absent colleagues except under exceptional circumstances.

REVIEW OF JOB DESCRIPTION AND ROLE: This Job description and role will be reviewed by the post holder and their line manager no later than one year from the post holder’s commencement date. Any changes or amendments within the year will be in discussion with the post holder.

OTHER RESPONSIBILITIES: To undertake any reasonable school specific duties that aid the smooth running of the school.

Health & Safety: It is the responsibility of all employees to work with managers and the Trust as a whole to achieve a healthy and safe environment and to take reasonable care of themselves and others. Specific individual responsibilities for Health & Safety will be outlined under key responsibilities for the post.

Equality and Diversity: It is the responsibility of all employees to support The Trust’s vision of promoting a positive approach to diversity and equality of opportunity, to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply through the implementation of The Trust’s Equality and Diversity Policy and other relevant policies.

Data Security: As an employee you will have access to information that is sensitive to either an individual (staff, parents, children or others) and/or to The Trust. You are reminded that in accordance with the requirements of The Trust’s Code of Conduct when Handling Personal Information, Data Protection Act 1998 etc and also the terms and conditions in your contract of employment, you have a duty to process this information judiciously and lawfully; failure to do so may result in disciplinary action.

Rehabilitation of Offenders Act 1974: This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974. This stipulates that all previous convictions, including those that are ‘spent’ must be declared. Previous convictions will not necessarily preclude an individual from employment within The Trust but must be declared in writing at the appropriate stage during the recruitment process.

The Gregg Schools Trust are committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the DBS.

Performance Management and Personal Development Planning: The Trust is committed to providing a high quality service through the effective management and development of its employees. The Performance Management and Personal Development Planning process ensures that The Trust is able to achieve its key aims by delivering cost effective, high quality and responsive education. This process allows employees to understand how their contribution fits within the overall aims. All staff will be expected to participate fully in the Performance Management and Professional Development process and comply with the relevant Policy.