Senior Facilities Administrator

– Senior Facilities Administrator

– Leading Educational Institution (Multi-Site)

– Circa £41,000

– South West England (Full Time, On Site, All Year Round)

Role Overview

We’re searching for a confident and organised Senior Facilities Administrator to support the Head of Facilities across three school sites. This is a vital role managing administrative operations across key areas — including reception, lettings, reprographics, and facilities coordination — to ensure smooth day-to-day service delivery.

Key Responsibilities

✔️ Provide executive-level support to the Head of Facilities, including diary management, reporting, and preparing presentations

✔️ Lead and coordinate the weekly facilities leadership meeting

✔️ Manage reception, facilities, lettings, and reprographics teams — including team appraisals, absence tracking, and leave coordination

✔️ Support procurement and budget tracking; raise and receipt purchase orders

✔️ Oversee contractor access, ID issuance, and maintain asset registers and compliance documentation

✔️ Maintain and update the Planned Preventative Maintenance (PPM) system

✔️ Coordinate events and lettings across the school’s three sites

✔️ Ensure accurate record-keeping, timely correspondence, and policy compliance

✔️ Monitor inboxes and assign tasks across departments during term time and holidays

✔️ Supervise the reprographics service and lettings process, including bookings, contracts, and billing

✔️ Uphold safety, equality, and professionalism in line with the City of London Corporation policies

Person Specification

Strong English communication skills, both written and verbal