At a Glance
- Tasks: Support the HSQE team with admin tasks and document control for safety management.
- Company: Join a dynamic team focused on health, safety, quality, and environmental excellence.
- Benefits: Gain valuable experience in a regulated environment with potential for career growth.
- Other info: Perfect opportunity for students looking to kickstart their career in HSQE.
- Why this job: Make a real impact by supporting safety initiatives and improving business processes.
- Qualifications: Experience in administration and document control; teamwork and communication skills are key.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an organised and detail-oriented HSQE Administrator to provide administrative and document control support to the HSQE team on a 5 month contract .
This role is integral to ensuring the effective management of safety data, reporting, document control processes and the administration of our Business Management System (BMS) and Safety Management System (SMS).
The successful candidate will play a key role in supporting business improvement initiatives, maintaining accurate records and helping the HSQE team deliver its objectives in a highly regulated environment.
What You Will Do
- Provide day-to-day administrative support to the HSQE team.
- Support the delivery of Business Management System (BMS) and Safety Management System (SMS) development projects.
- Manage document control activities, including formatting, version control, document reviews and filing within the BMS.
- Support the Safety function with administrative activities, including report writing, maintaining action trackers and managing document retention.
- Assist with safety data entry, coordination and the preparation of monthly reporting packs.
- Attend HSQE meetings and forums, taking accurate minutes and distributing meeting outputs as required.
- Maintain accurate records and ensure documentation is organised, accessible and up to date.
- Support project activities and contribute to continuous improvement initiatives across the HSQE function.
- Undertake any other administrative duties as requested by the Head of HSQE.
- What You Will Bring
- Experience in a business administration or administrative support role.
- Good understanding of governance requirements and administrative processes.
- Experience of document control, including reviewing, updating and maintaining management system documentation.
- Experience supporting projects and working collaboratively within a team environment.
- Basic understanding of business performance reporting and data management.
- Experience using Microsoft 365 applications, including Word, Excel, Power Point and Outlook.
- Knowledge of Health, Safety, Quality and Environmental (HSQE) systems and processes would be advantageous.
- Personal Attributes
- Strong attention to detail with a commitment to accuracy.
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Analytical and methodical approach to work.
- Collaborative team player with a proactive mindset.
- Ability to manage multiple priorities and meet deadlines.
- #J-18808-Ljbffr
HSQE Administrator in London employer: The Go-Ahead Group
Go-Ahead Group is an exceptional employer, offering a dynamic work environment in London where finance professionals can thrive. With a strong commitment to employee wellbeing, flexible working arrangements, and a focus on personal growth, we empower our team members to make impactful contributions while enjoying a healthy work-life balance. Join us to be part of a diverse and inclusive culture that values your insights and fosters collaboration across all levels.
StudySmarter Expert Advice🤫
We think this is how you could land HSQE Administrator in London
✨Dive into Industry Groups
Join compliance and risk management groups on platforms like LinkedIn and Facebook. These communities often share temp job postings and insights. You’d be surprised at how many temporary gigs float around through word of mouth!
✨Showcase Your Expertise
Consider creating content on compliance topics that get you noticed—think LinkedIn articles or even a blog. This not only shows off your knowledge but can grab the attention of companies like The Go-Ahead Group when they’re searching for someone to fill a temporary position.
✨Tap into Recruitment Agencies
Reach out to recruitment agencies that specialise in compliance and risk roles. They’re usually in touch with companies looking to fill temporary roles, which can save us a lot of time in our job search.
✨Go Local with Networking
Attend local compliance and risk seminars or workshops. Meeting professionals in our area can open up temp opportunities, and it’s a great way to make your face known in the industry—plus, you might even meet someone from The Go-Ahead Group!
We think you need these skills to ace HSQE Administrator in London
Some tips for your application 🫡
Show Your Compliance Know-How:When you’re applying for a compliance-risk role like HSQE Administrator, make sure to highlight your understanding of industry regulations and risk management principles. Mention any relevant coursework, certifications, or projects that showcase your expertise in these areas—it's what sets you apart!
Highlight Your Analytical Skills:In the compliance-risk field, strong analytical skills are essential. Talk about your experiences that required critical thinking and data analysis, whether in past roles, internships, or academic projects. Show us how you've identified risks and implemented solutions in the past.
Tailor Your CV for the Temporary Role:Since this is a temporary role, focus on your availability and flexibility in your CV. Highlight any previous short-term roles or projects that demonstrate your ability to adapt quickly and deliver results in a fast-paced environment. This helps employers see you as an easy fit in their team!
A Concise Cover Letter is Key:Keep your cover letter short and focused! Explain why you're interested in the compliance-risk area specifically for this temporary position at The Go-Ahead Group. Mention what you hope to learn and achieve, showing your enthusiasm and motivation to contribute positively during your time there.
How to prepare for a job interview at The Go-Ahead Group
✨Know Your Compliance Basics
Make sure you're clued up on the key compliance and risk regulations pertinent to the industry you're applying to. Understanding frameworks like GDPR or AML will not only impress but also show that you’re ready to hit the ground running in your temporary role at The Go-Ahead Group.
✨Prepare for Scenarios
Expect scenario-based questions that test your problem-solving skills. They might ask how you'd handle a specific compliance issue. Think through real situations you’ve encountered in past roles or study hypothetical cases to showcase your analytical skills and practical judgement during the interview.
✨Highlight Your Adaptability
Since this is a temporary position, emphasise your ability to adapt quickly to new environments and team dynamics. Share examples of how you’ve successfully adjusted to changes in past roles and how this flexibility can benefit The Go-Ahead Group in the short term.
✨Gather Your Technical Tools
Familiarise yourself with commonly used compliance tools or software, as they might come up in the interview. If you've used tools for risk assessments or compliance tracking, mention those and be ready to discuss how they can streamline processes at The Go-Ahead Group.
