Executive Assistant

About the Job

Position

As part of LVMH / Moët Hennessy, The Glenmorangie Company crafts, distributes and markets two of Scotland’s most acclaimed single malt whiskies.

The Executive Assistant will provide high‑level executive administration support to members of the Executive Team, ensuring senior leaders are equipped to operate effectively, efficiently, and with the highest level of discretion.

Job Responsibilities

• Proactively manage and coordinate complex and fast‑moving Executive Team diaries.
• Prioritise scheduling of internal and external meetings, manage senior stakeholder correspondence as required.
• Coordinate detailed international travel for Executive Team members, anticipating potential challenges and managing visa administration where required.
• Maintain proactive expenses management, ensuring timely submission and approvals in line with the Company’s travel and expenses policy.
• Coordinate company‑wide, Executive Team and department‑specific meetings, including preparation, logistics, action tracking and follow‑up.
• Work closely with the EA to the CEO to ensure aligned executive support, coordinated priorities and effective communication across the Executive Team.
• Raise purchase orders, receive goods and set up suppliers in SAP/Ariba systems as required.
• Lead planning as required for internal company events and meetings led by Executive Team members.
• Prepare, manage and maintain confidential documents, reports and executive materials.

Qualifications

Technical Skills Experience Required:

• At least 3 to 5 years working at an Executive support level, ideally within a small to medium‑sized fast‑paced organisation supporting multiple Executive team members.
• Excellent Microsoft Office application skills.
• Excellent organisation and prioritisation skills.
• Experience with international travel arrangements and visa applications is highly desirable.
• Events planning experience desirable.

Key Competencies:

• Excellent interpersonal and communication skills.
• Strong stakeholder management skills.
• Proactive approach to identifying solutions and anticipating challenges.
• Ability to work to tight deadlines.
• Self‑motivated with a can‑do attitude.
• Excellent attention to detail.

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About us: At Glenmorangie, we aspire to embrace the broadest view of diversity, equity, and inclusion to build teams that are reflective of our customers and consumers, and that celebrate and maximise the uniqueness of every employee.

We are a Disability Committed Employer and offer a guaranteed interview to applicants who consider themselves to be disabled and who meet the minimum requirements for the job.

Applications will close on Friday 31 July 2026.

Please submit a CV and Covering Letter, stating your desired salary, notice period, and whether you wish to apply through the Disability Confident Scheme.

Package: Competitive salary and benefits package.

NOTE: Only candidates with a suitable profile will be contacted for further discussions about the position.

Unsolicited introductions from employment agencies will not be accepted.