Payroll Administrator in Auchterarder

We are currently seeking a detail-obsessed, curious and improvement-driven Payroll Administrator to join our People Team and work in close partnership with our Payroll & Benefits Manager to deliver an accurate, compliant and efficient payroll service. This role will play a critical part in supporting the full payroll lifecycle, ensuring precision, improving processes, and further strengthening payroll controls and compliance. This is an excellent opportunity for someone who enjoys working with data, values precision, and is keen to develop broad exposure across the full payroll lifecycle.

SALARY DETAIL

This is a full-time role. The on-target earning potential for this role is £38,000 per annum – comprising a base salary of £33,000, plus a qualified estimate of £5,000 in gratuities and service charge.

ABOUT GLENEAGLES

One of the world’s most iconic luxury hotels and sporting estates, Gleneagles has been making memories for a century. Crowned ‘Employer of the Year’ at the 2024 Cateys and Number One Resort in the UK & Ireland by readers of the Travel + Leisure for their 2025 World’s Best Awards, everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

WORKING AT GLENEAGLES

We’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have schedules that fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone.

Location: Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).

Here’s a bit more detail on what we see you doing in this role:

• Supporting the end-to-end payroll lifecycle, from data collection through to final payroll processing and reconciliation.
• Collating, validating and inputting payroll data including starters, leavers, contractual changes, overtime, bonuses and deductions, and assisting with year-end payroll processes, including P60s and statutory reporting.
• Ensuring payroll data is accurate, complete and submitted in line with payroll deadlines, and supporting monthly payroll reconciliations and variance analysis.
• Assisting with payroll calculations and validation checks prior to submission.
• Investigating and resolving payroll discrepancies in a timely and professional manner.
• Expertly using Excel to analyse payroll data, identify trends and highlight anomalies, producing regular, accurate payroll reports and ad-hoc analysis for our stakeholders.
• Supporting the development of improved payroll reporting and dashboards, proactively assisting in identifying opportunities to improve our data accuracy and payroll efficiency.
• Investigating root causes of payroll issues and implementing sustainable solutions and proactively identifying process inefficiencies, risks and areas for improvement.
• Working collaboratively with our People, Finance and operational teams to improve our data quality and process alignment.
• Assisting with audits and compliance reviews as required, playing a key role in supporting our compliance with payroll legislation and internal controls.
• Actively staying up to date with payroll best practices and regulatory changes through continuous learning, industry updates, and applying this knowledge to ensure accurate and compliant payroll processing.
• Delivering friendly, approachable support to our people and managers on payroll queries, while building trusted relationships across the business.

The kind of person we’re looking for:

• Detail-oriented, naturally curious, highly organised and analytical, you take great pride in the accuracy of your work.
• You’re an avid and quick learner. Whilst we’d prefer you to bring some previous payroll administration experience to the table, you bring the right attitude, interest and capacity to learn.
• Alongside your strong Excel and problem-solving capabilities, you have the tenacity to investigate discrepancies, identify root causes and drive process improvements.
• You are the consummate professional and appreciate the sensitivity and discretion required when working with highly sensitive information.
• Highly motivated and possessing an immense sense of pride in your work; you’re passionate about delivering the high standards for our guests in line with the Gleneagles brand.
• You have a positive “can-do” attitude to solving problems in a professional and courteous manner.
• A strong team player with great communication skills and an enthusiastic approach; you’re well organised and punctual.
• You want to be part of a team that works hard, supports each other and above all has fun along the way.
• Well versed in working in a fast-paced, complex organisation, you’re comfortable dealing with ambiguity and last-minute changes.
• Interacting with our team, always warm, professional, helpful and doing everything you can to exceed their expectations; playing your part in demonstrating to our people that they’re as valued as our guests.

What’s in it for you:

• 30 days holiday (including bank holidays) that increases with service.
• Seasonal parties and local social events.
• 50% discount on Food & Beverage, Country Pursuits, Spa and Hair Salon (Mon‑Thurs) and the Golf Driving Range.
• Golf Membership (with access to all 3 championship courses) for £50.00 per annum.
• Flexi points into your Perkbox wallet to spend as you choose.
• Free ‘pay day’ lunch and monthly drinks offers.
• A generous ‘refer a friend’ scheme.
• Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at £95.00 per night – a benefit available upon completion of 12 months service.
• Friends & Family discounted rate of £225 - £275 B&B per night at Gleneagles.
• Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels.
• Subsidised, single occupancy, en‑suite accommodation available on our estate.
• Pension scheme.
• Life Insurance.
• Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most.
• Ongoing investment in your personal development with access to internal and external training qualifications and programmes.
• Internal career opportunities across a wider range of specialisms and departments.
• Monthly recognition programme.
• Volunteering day every year with a charitable partner of your choice.
• Complimentary access to our staff gym.
• Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint.

*About gratuities & service charge: Gratuities (tips) and service charge (an additional charge added to our room rates and services across the estate that is passed directly to our employees) are paid on a pro‑rata basis regardless of your role. It is estimated that in 2026, our full‑time employees can expect to receive around £5,000 in addition to their annual salary.

If you are interested in becoming our Payroll Administrator, please forward your most recent CV to us today!