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- Tasks: Manage the submission and peer review process for our journals, ensuring smooth operations.
- Company: Join the Geological Society, the oldest geological society in the world, with a rich history since 1807.
- Benefits: Enjoy 25-30 days holiday, a contributory pension, and access to mental health support.
- Other info: Flexible hybrid working and a commitment to personal development in a supportive environment.
- Why this job: Make a real impact in the geoscience community while developing your publishing skills.
- Qualifications: Experience in STM publishing workflows and excellent communication skills are essential.
The predicted salary is between 28000 - 28000 £ per year.
The essentials … Permanent, full-time (part-time considered) £28,000 per year Hybrid working with 2 days a week in our Bath office.
The Geological Society Publishing House has an exciting opportunity within the publishing operations team for a Publishing Coordinator - Journals to maintain the smooth running of the submission and peer review process for the Society’s journal publishing programme.
Overall responsibilities / requirements …
- To oversee the article submission and peer review process for the Society’s journal publishing programme.
- Alongside the Publishing Coordinator for Books, implement agreed workflow and development updates across our submission, reviewing and licence management publishing operation systems and contribute to the operational side of the research integrity in house team.
- Reporting to the Head of Publishing Operations.
- Manage peer review on the Society’s journal portfolio.
- Management of editorial freelance services.
- Maintain peer review turnaround times and acceptance levels.
- Liaison and support of key stakeholders.
- Excellent communication skills, teamwork and collaboration across team.
- Accountability to meet competing deadlines in a dynamic environment.
- Ensure that manuscripts meet requirements and follow current policies and procedures.
- Uphold excellent contributor experience for authors, editors, and reviewers.
- Work with different teams to identify key articles for promotion and improve journal visibility.
Operational systems …
- Develop system configuration skills required to become an operational systems specialist for the Society’s manuscript submission and production system (currently Editorial Manager and Production Manager) and its third-party integrated systems (such as licence and open access management and research integrity tools).
- Work with colleagues to troubleshoot persistent manuscript, workflow or system issues, providing expertise and advice, and exercising judgement to resolve the issue.
- Developing an understanding of XML tagging would be desirable.
Research Integrity …
- Work with colleagues to maintain guidance and use of tools to comply with industry research integrity standards.
- Research integrity operational checks and assessments.
What we’re looking for …
- Essential: Experience with STM publishing workflows.
- Excellent communication skills.
- Ability to work well as part of a team.
- Experience in communicating with internal and external stakeholders.
- Excellent attention to detail and decision-making ability.
- Excellent IT proficiency and full familiarity with the normal range of office/publishing software.
- Organized, deadline-oriented, and able to manage multiple priorities.
Desirable …
- Experience with STM submission and production systems.
- Experience working with suppliers.
- Working knowledge of XML and HTML.
- Experience with research integrity issues and systems.
- Good troubleshooting, analytical, and problem-solving skills.
- Experience collaborating across teams and an ability to contribute to a culture of continuous improvement.
- Degree level education.
- Experience of working for a learned or professional society (or other charitable organisation with trustees, committees and volunteers).
Person Specification …
- Excellent interpersonal skills, and a commitment to collaborative working across the Society.
- Self-motivated, proactive, with the confidence to act independently and with a flexible approach.
- A commitment to personal development and learning.
- Ability to work under pressure and to deadlines, prioritising work accordingly.
- Positivity and enthusiasm.
A bit about us …
The Geological Society is a registered charity and employs just under 60 staff at its offices in London and Bath. The Society Publishing House is based in Bath, from where we provide a full publishing service to an international geoscience community across a portfolio of books, journals, and associated products. As an employee conscious company, we invest in our staff by emphasising training, growth and progression in every role. We firmly believe in creating a positive workplace wellbeing culture and offer a range of benefits to our staff including:
- 25 days basic holiday entitlement, increasing up to 30 days with continued service (pro-rated for part-time staff).
- Option to purchase up to 2 days extra holiday days per year.
- Contributory pension scheme with 10% employer contribution.
- Access to 24/7 online GP with mental health & wellbeing counselling.
- Free premium Headspace account for you and 2 members of friends/family.
- Discounts and recognitions scheme.
- Cycle to Work scheme.
- Season Ticket Loan scheme.
- Life Assurance and Income Protection schemes.
- Free access to Royal Academy exhibitions.
- Free Geological Society Fellow membership for qualified staff.
The Society is committed to fostering an inclusive culture that promotes equality, values diversity and maintains a harmonious inclusive environment in which the rights and dignity of all its members visitors and staff are respected. We are an equal opportunities employer and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality and inclusion.
How to apply …
To apply for this position, please click the 'Apply' button to be re-directed to our website. Please ensure that your cover letter highlights your experience in no more than 500 words. As part of our inclusive recruitment initiative, we have introduced the concept of anonymous recruiting in order to evaluate applicants solely on their skills and experience. With this in mind, we encourage you to:
- Anonymise your application by stating only your initials in your CV (including your file name) and cover letter.
- State your initials only and job title you are applying for in the subject line when sending your application.
- Ensure that you have included your contact email and number, as well as dates when you will not be available or might have difficulty with the indicative timetable.
- Please let us know if you will require any special provisions to be made should you be called for an interview.
We regret that unsuccessful candidates will not be contacted. All applicants must have the right to work in the UK.
Publishing Coordinator - Journals in Bath employer: The Geological Society of London
Contact Detail:
The Geological Society of London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Publishing Coordinator - Journals in Bath
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to the Geological Society. Attend events or webinars where you can meet potential colleagues and learn more about the role.
✨Tip Number 2
Prepare for the interview by researching the Society’s journals and recent publications. Show us that you’re genuinely interested in our work and have a good grasp of what we do.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining our team at the Geological Society.
We think you need these skills to ace Publishing Coordinator - Journals in Bath
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure your cover letter is specifically tailored to the Publishing Coordinator role. Highlight your experience with STM publishing workflows and how it aligns with what we’re looking for. This is your chance to show us why you’re the perfect fit!
Keep It Concise: Remember, we want to see your skills and experience, but keep it under 500 words! Be clear and to the point, focusing on the most relevant experiences that showcase your abilities in managing peer review processes and working with stakeholders.
Anonymise Your Application: Don’t forget to anonymise your application! Use only your initials in your CV and cover letter, and make sure to mention the job title in the subject line. This helps us focus solely on your skills and experience, which is what really matters.
Check Your Availability: Before you hit send, double-check that you’ve included your contact details and any dates when you might be unavailable. We want to make the process as smooth as possible, so let us know if you need any special provisions for interviews!
How to prepare for a job interview at The Geological Society of London
✨Know Your Publishing Processes
Familiarise yourself with the submission and peer review processes specific to STM publishing. Understanding these workflows will not only help you answer questions confidently but also demonstrate your genuine interest in the role.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with both internal and external stakeholders in previous roles. Highlighting your ability to collaborate and maintain excellent contributor experiences will resonate well with the interviewers.
✨Demonstrate Attention to Detail
Be ready to discuss instances where your attention to detail made a significant impact on a project. This could involve managing deadlines or ensuring compliance with policies, which is crucial for the Publishing Coordinator role.
✨Get Comfortable with Tech
Brush up on your IT skills, especially with systems like Editorial Manager and Production Manager. If you have any experience with XML or HTML, be sure to mention it, as this knowledge can set you apart from other candidates.