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- Tasks: Manage the submission and peer review process for our prestigious journals.
- Company: Join the oldest geological society in the world, dedicated to Earth science communication.
- Benefits: Enjoy a competitive salary, hybrid working, and generous holiday entitlement.
- Other info: Be part of a supportive team that values personal development and inclusivity.
- Why this job: Make a real impact in scientific publishing while collaborating with passionate professionals.
- Qualifications: Experience in STM publishing workflows and excellent communication skills are essential.
The predicted salary is between 28000 - 28000 £ per year.
The essentials … Permanent, full-time (part-time considered) £28,000 per year. Hybrid working with 2 days a week in our Bath office.
The Geological Society Publishing House has an exciting opportunity within the publishing operations team for a Publishing Coordinator - Journals to maintain the smooth running of the submission and peer review process for the Society’s journal publishing programme.
Overall responsibilities / requirements …
- To oversee the article submission and peer review process for the Society’s journal publishing programme.
- Alongside the Publishing Coordinator for Books, implement agreed workflow and development updates across our submission, reviewing and licence management publishing operation systems and contribute to the operational side of the research integrity in house team.
- Reporting to the Head of Publishing Operations.
Peer-review
- Manage peer review on the Society’s journal portfolio.
- Management of editorial freelance services.
- Maintain peer review turnaround times and acceptance levels.
- Liaison and support of key stakeholders.
- Excellent communication skills, teamwork and collaboration across team.
- Accountability to meet competing deadlines in a dynamic environment.
- Ensure that manuscripts meet requirements and follow current policies and procedures.
- Uphold excellent contributor experience for authors, editors, and reviewers.
- Work with different teams to identify key articles for promotion and improve journal visibility.
Operational systems
- Develop system configuration skills required to become an operational systems specialist for the Society’s manuscript submission and production system (currently Editorial Manager and Production Manager) and its third-party integrated systems (such as licence and open access management and research integrity tools).
- Work with colleagues to troubleshoot persistent manuscript, workflow or system issues, providing expertise and advice, and exercising judgement to resolve the issue.
- Developing an understanding of XML tagging would be desirable.
Research Integrity
- Work with colleagues to maintain guidance and use of tools to comply with industry research integrity standards.
- Research integrity operational checks and assessments.
What we’re looking for …
- Essential
- Experience with STM publishing workflows.
- Excellent communication skills.
- Ability to work well as part of a team.
- Experience in communicating with internal and external stakeholders.
- Excellent attention to detail and decision-making ability.
- Excellent IT proficiency and full familiarity with the normal range of office/publishing software.
- Organized, deadline-oriented, and able to manage multiple priorities.
- Desirable
- Experience with STM submission and production systems.
- Experience working with suppliers.
- Working knowledge of XML and HTML.
- Experience with research integrity issues and systems.
- Good troubleshooting, analytical, and problem-solving skills.
- Experience collaborating across teams and an ability to contribute to a culture of continuous improvement.
- Degree level education.
- Experience of working for a learned or professional society (or other charitable organisation with trustees, committees and volunteers).
Person Specification
- Excellent interpersonal skills, and a commitment to collaborative working across the Society.
- Self-motivated, proactive, with the confidence to act independently and with a flexible approach.
- A commitment to personal development and learning.
- Ability to work under pressure and to deadlines, prioritising work accordingly.
- Positivity and enthusiasm.
A bit about us … The Geological Society is a registered charity and employs just under 60 staff at its offices in London and Bath. The Society Publishing House is based in Bath, from where we provide a full publishing service to an international geoscience community across a portfolio of books, journals, and associated products.
As an employee conscious company, we invest in our staff by emphasising training, growth and progression in every role. We firmly believe in creating a positive workplace wellbeing culture and offer a range of benefits to our staff including: 25 days basic holiday entitlement, increasing up to 30 days with continued service (pro-rated for part-time staff), option to purchase up to 2 days extra holiday days per year, contributory pension scheme with 10% employer contribution, access to 24/7 online GP with mental health & wellbeing counselling, free premium Headspace account for you and 2 members of friends/family, discounts and recognitions scheme, cycle to work scheme, season ticket loan scheme, life assurance and income protection schemes, free access to Royal Academy exhibitions, free Geological Society Fellow membership for qualified staff.
The Society is committed to fostering an inclusive culture that promotes equality, values diversity and maintains a harmonious inclusive environment in which the rights and dignity of all its members visitors and staff are respected. We are an equal opportunities employer and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality and inclusion.
How to apply … To apply for this position, please click the 'Apply' button to be re-directed to our website. Please ensure that your cover letter highlights your experience in no more than 500 words.
All applicants must have the right to work in the UK.
Locations
Publishing Coordinator - Journals in Bath, Somerset employer: The Geological Society of London
Contact Detail:
The Geological Society of London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Publishing Coordinator - Journals in Bath, Somerset
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those connected to the Geological Society. Attend events, join relevant online groups, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for your interview by researching the Society’s journals and understanding their submission processes. Familiarise yourself with their recent publications and think about how you can contribute to their mission. This will show that you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Geological Society team. Make sure to highlight your relevant experience in your cover letter!
We think you need these skills to ace Publishing Coordinator - Journals in Bath, Somerset
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure your cover letter is tailored to the Publishing Coordinator role. Highlight your experience with STM publishing workflows and how it aligns with our needs. We want to see your personality shine through, so don’t be afraid to let us know why you’re excited about this opportunity!
Show Off Your Communication Skills: Since excellent communication is key for this role, use your application to demonstrate your skills. Whether it's in your CV or cover letter, make sure to showcase examples of how you've effectively communicated with stakeholders in the past. We love a good story!
Be Organised and Detail-Oriented: We’re looking for someone who can manage multiple priorities and meet deadlines. Make sure your application reflects your organisational skills. A well-structured CV and a concise cover letter will show us that you pay attention to detail, which is crucial for this role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us. Remember to anonymise your application as per our guidelines, and include your initials in your CV and cover letter. We can’t wait to hear from you!
How to prepare for a job interview at The Geological Society of London
✨Know Your Publishing Workflows
Familiarise yourself with STM publishing workflows before the interview. Be ready to discuss your experience and how it relates to the role of a Publishing Coordinator - Journals. This will show that you understand the intricacies of the submission and peer review process.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with both internal and external stakeholders in previous roles. Highlight your teamwork and collaboration experiences, as these are crucial for maintaining smooth operations within the publishing team.
✨Demonstrate Attention to Detail
Bring specific examples of how your attention to detail has positively impacted your work. Whether it's managing deadlines or ensuring manuscripts meet requirements, showcasing this skill will resonate well with the interviewers.
✨Be Ready to Discuss Problem-Solving
Think of instances where you've had to troubleshoot issues in a publishing context. Be prepared to explain your analytical approach and how you resolved challenges, especially those related to operational systems or research integrity.