At a Glance
- Tasks: Support the CIO with admin tasks and coordinate exciting IT projects.
- Company: Join the Francis Crick Institute, Europe's largest biomedical research hub.
- Benefits: Enjoy a competitive salary, generous leave, and health perks.
- Other info: Flexible working options and a vibrant, inclusive culture await you.
- Why this job: Be part of groundbreaking research that impacts human health.
- Qualifications: Experience as a PA or EA, strong organisational skills required.
The predicted salary is between 40740 - 40740 £ per year.
Salary for this Role: From £40,740 with benefits, subject to skills and experience.
Reports to: James Clements
Closing Date: 16/Sept/ GMT
This is a fixed-term, maternity cover position on Crick terms and conditions of employment. Full-time or part-time (3-5 days per week) will be considered for the position. Hybrid role.
The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions.
We are looking for a proactive Personal Assistant to the Chief Information Officer (CIO) and ITO Project Coordinator to provide high-level administrative, organisational and project coordination support across the Information Technology Office (ITO). Reporting directly to the CIO, this pivotal role requires a proactive, highly organised and confident individual who can anticipate needs, manage competing priorities and operate with minimal supervision.
What you will be doing:
- Perform a variety of support tasks for the CIO including but not limited to managing an active calendar of appointments and meetings; coordinating logistics for meetings, interviews, tours and appointments; arranging and monitoring travel plans, schedules and agendas; timely and accurate processing of expenses; prompt and accurate database entry.
- Keep the CIO well informed of upcoming commitments and responsibilities.
- Provide secretarial services as required, ensuring that written work is completed accurately, to a high standard and to the required timescale.
- Lead on the operation of meetings including proactive agenda preparation, coordination and creation, distribution and updating of action logs and minutes.
As a Project Coordinator:
- Work collaboratively, as well as independently, to coordinate ITO projects.
- Arrange and coordinate project team meetings, document actions agreed and ensure relevant project documents are updated.
- Assist with the creation of project plans, project proposals, timelines and budget.
- Help to maintain the project plan; monitor progress against the plan, coordinate project activities and resources.
About you:
- Significant experience supporting senior leaders and their teams in a Personal Assistant or Executive Assistant capacity.
- Experience managing complex diaries, inboxes and correspondence on behalf of senior stakeholders.
- Proven ability to review communications, reports and documentation, identifying gaps, risks, issues or required follow-up actions.
- Experience coordinating projects and producing reports, presentations, dashboards or management information for leadership audiences.
- Strong organisational and time management skills, with the ability to prioritise competing demands, manage workload effectively and deliver high-quality outcomes within agreed deadlines.
At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances.
What will you receive?
- Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays.
- Pension Scheme: Defined contribution pension with employer contributions of up to 16%.
- Health & Well-being: 24/7 GP consultation services, occupational health services and mental health support programs.
- Work-Life Balance: Back-up care for dependents, childcare support allowance, annual leave purchase options.
- Perks: Discounted gym memberships, bike-to-work scheme, and shopping discounts.
Please note you must meet the essential criteria listed within the Role Profile, to have your application reviewed.
Personal Assistant to CIO and ITO Project Coordinator in London employer: The Francis Crick Institute
The Francis Crick Institute is an exceptional employer, offering a collaborative and innovative work culture that fosters professional growth and development. With a focus on high-quality research and compliance, employees benefit from working alongside leading experts in the field, while enjoying a supportive environment that values diversity and inclusion. Located in the heart of London, the institute provides unique opportunities to contribute to groundbreaking clinical studies that make a real difference in healthcare.
Contact Details:
The Francis Crick Institute Recruitment Team
