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- Tasks: Manage budgets and contracts, ensuring timely processing of purchase orders and invoices.
- Company: Join the Francis Crick Institute, Europe's largest biomedical research hub, driving innovation in health.
- Benefits: Enjoy a competitive salary from £38,000, flexible working hours, and a dynamic work environment.
- Why this job: Be part of groundbreaking research while developing your skills in a collaborative and creative culture.
- Qualifications: Degree level education and experience in budget control and project management are essential.
- Other info: Closing date for applications is 06/Apr/2025; apply now to make an impact!
The predicted salary is between 38000 - 53200 £ per year.
Salary for this Role: From £38,000 with benefits, subject to skill and experience.
Reports to: Darren Warrington
Closing Date: 06/Apr/2025 23.59 GMT
Details of the role: Permanent, full-time. Working pattern: Monday – Friday.
About us… The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions. The Crick is a place for collaboration, innovation and exploration across many disciplines. A space where the brightest minds can pursue big and bold ideas and discover answers to crucial scientific questions. We support them in a dynamic environment which fosters excellence with state-of-the-art infrastructure, cutting-edge facilities, and a creative and curious culture.
About the role… Working within the Facilities and Infrastructure (F&I) team, you will be supporting and coordinating activities that support the F&I team under the guidance of the Head of Engineering Projects. As a Contract and Budget Administrator, your role will involve oversight of finance administration, including acting as the central source for raising purchase orders, ensuring invoices are accurate and processed on time using Workday. You will also be assisting in the forecasting and monitoring of team budgets and supporting the preparation and monitoring of the annual F&I budget tracking spend against budget to ensure F&I meets budget targets in line with our functional plan.
What you will be doing…
- Oversight of all F&I purchase orders and service partner contract activities, working with Head of Engineering Projects to assign duties and assisting the team so that required tasks are completed in an orderly and timely manner.
- Work as the team lead in F&I to raise and process orders on the Workday sourcing system, including purchase order raising, related invoice queries and running reports for team heads within F&I as requested.
- Prepare and implement a plan for monitoring activities related to the budget and administrative workload.
- Review F&I processes and procedures, seeking ways to improve accuracy of reporting and opportunities to increase effectiveness.
- Overview of spend, monitoring the purchases made not on the main purchasing system, reviewing and analysis of expenditure, and seeking to make recommendations where efficiencies can be made.
- Coordinate onboarding and engagement of consultants/consulting firms in accordance with the Crick’s rules and procedures and follow-on payment of fees for services rendered.
About you… You will have…
- Educated to degree level or equivalent.
- Experience of working in a structured environment and a good understanding of the project lifecycle.
- Awareness of budget control and purchase ordering processes; ideally this would be in the facilities or estates teams.
- Awareness and experience of project contract management; within an FM service delivery and on minor/major projects.
- Experience of building relationships and collaborating with a broad set of stakeholders - to Head of Department level as norm, and Director by exception.
- Experience of tracking and prioritising workload.
- Comfortable working in a dynamic, fast paced environment, with the ability to work effectively both independently and within a team.
About Working at the Crick… Our values: We are bold. We make space for creative, dynamic and imaginative ideas and approaches. We’re not afraid to do things differently. We are open. We’re highly collaborative and interactive, and make sure our activities are visible to the outside world. We are collegial. We show respect for one another, work cooperatively and support the wider community.
At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances.
Contract and Budget Administrator employer: The Francis Crick Institute
Contact Detail:
The Francis Crick Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract and Budget Administrator
✨Tip Number 1
Familiarise yourself with the Workday sourcing system, as this is crucial for the role. Consider taking online tutorials or courses to enhance your skills in using this software, which will demonstrate your proactive approach and readiness for the position.
✨Tip Number 2
Network with current or former employees of the Francis Crick Institute on platforms like LinkedIn. Engaging in conversations about their experiences can provide you with valuable insights into the company culture and expectations, helping you tailor your approach.
✨Tip Number 3
Brush up on your knowledge of budget control and purchase ordering processes, particularly within facilities management. Being able to discuss specific examples of how you've successfully managed budgets in the past will set you apart during interviews.
✨Tip Number 4
Prepare to showcase your collaborative skills by thinking of examples where you've effectively worked with diverse stakeholders. Highlighting your ability to build relationships and communicate clearly will resonate well with the values of the Crick Institute.
We think you need these skills to ace Contract and Budget Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance administration, budget control, and project management. Use specific examples that demonstrate your ability to oversee purchase orders and manage budgets effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at the Francis Crick Institute. Mention how your skills align with their values of being bold, open, and collegial, and provide examples of how you've successfully collaborated with stakeholders in the past.
Highlight Relevant Skills: Emphasise your familiarity with systems like Workday and your experience in monitoring budgets and expenditures. Detail any previous roles where you improved processes or increased efficiency, as this aligns with the responsibilities of the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a role that involves financial oversight.
How to prepare for a job interview at The Francis Crick Institute
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Contract and Budget Administrator. Familiarise yourself with finance administration, purchase orders, and budget monitoring, as these will be key topics during your interview.
✨Showcase Your Experience
Be prepared to discuss your previous experience in budget control and project contract management. Highlight specific examples where you've successfully managed budgets or improved processes, especially in a facilities or estates context.
✨Demonstrate Collaboration Skills
Since the role involves working with various stakeholders, be ready to share examples of how you've built relationships and collaborated effectively in past roles. Emphasise your ability to communicate with different levels of an organisation.
✨Embrace the Crick's Values
Familiarise yourself with the values of the Francis Crick Institute: being bold, open, and collegial. Think of ways you can demonstrate these values in your responses, showing that you align with their culture and mission.
