Team Coordinator

Team Coordinator

Job Type 12 Month Fixed-term contract (Maternity cover)

Location Central London (Bloomsbury)

Salary £28 k with excellent benefits including 25 days holiday, private healthcare, leisure travel insurance, health & wellbeing allowance, interest-free season ticket loan and cycle-to-work scheme

Hours 35 hours per week; hybrid working (2-3 days in the office per week)

Are you an organised and detail orientated administrator looking for a varied and dynamic role? – If so, we\’d love to hear from you.

We are looking for a Team Administrator to provide essential administrative and secretarial support to the Director of Sustainability & Growth, and members of the Sustainability & Industry Growth Teams. Your role will ensure effective team coordination and operation, diary administration and the efficient running of committee meetings. You will also be supporting events organisation and updating the CRM and FDF website.

Key responsibilities:

General admin – both Teams

• Responsible for data records on the CRM on behalf of the teams
• Produce reports using FDF’s platforms to drive website traffic, generate interest in FDF membership and maximise/ target the audience the Teams wish to engage with.
• Co-ordinating information and circulating relevant communication to members.
• Sustainability & Trade Newsletters: liaise with the Teams for entries collection and use the Mailchimp & CRM platforms to circulate. Monitor Newsletter reports in Mailchimp, suggest & drive improvements.
• Organise internal / external (as well as room bookings) meetings and events including IT and catering requirements, and on the day support.
• Co-ordinate paperwork in relation to committee meetings, conferences, and seminars, including accurately produce documents.
• Provide administrative support for both teams’ committees e.g. assisting with document uploading for all meetings, preparing meeting arrangements, collating agendas and papers, and preparing minutes.
• On occasions to provide additional administrative support for other FDF teams as required for example to provide absence cover
• There may be occasional out of hours working to support events

FDF Director of Sustainability & Growth

• Diary management, arranging meetings/calls, room bookings, travel, and hotel arrangements.
• Support the Director’s preparation for internal and external meetings.
• Submit the Director’s expenses.

Requirements

• Experience working in a similar administrative role
• Previous experience of working for a trade association would be an advantage.
• Experience of using a document management system (CRM).
• Good minute taking ability.
• Strong analytical skills.
• Strong attention to detail when producing word documents, spreadsheets and database maintenance.
• Ability to work on own initiative
• Commitment to personal development
• Time management and administrative skills, meeting deadlines.

Our Workplace: We’re based in the heart of central London in a modern, bright open-plan office. We have a friendly work culture with great break-out spaces, quiet booths and opportunities for flexible-working. Our ‘Feel Good for Life’ team regularly organises events and activities to promote positive health and wellbeing.

To apply: Please send us your CV by Friday 11th April 2025, 4pm. Only successful applicants will be contacted.

Equal Opportunities: We are an equal opportunities employer and welcome applications from all backgrounds. We are open to discussing flexible working arrangements and reasonable adjustments for disabilities or medical conditions.