At a Glance
- Tasks: Support production and buying with admin tasks, logistics, and sample preparation.
- Company: Join The Fold, a luxury womenswear brand empowering professional women.
- Benefits: Hybrid working, competitive pay, and a chance to influence a growing brand.
- Other info: Collaborative culture with opportunities for growth and diversity.
- Why this job: Be part of a dynamic team shaping the future of fashion.
- Qualifications: Experience in admin roles, strong Excel skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Department: Production & Buying
Reporting to: Senior Production Manager & Buyer
Contract type: Contract for 4 months, 40 hours per week
Location: The Fold’s Head office in Bermondsey. Hybrid working - 4 days per week in the office (Monday-Thursday, work from home Fridays)
About the Fold: The Fold London is an award-winning British luxury womenswear brand built on a singular, powerful idea: that the women who run boardrooms, lead teams and shape the world deserve clothes as ambitious as they are. Founded with a clear mission to dress professional women with intention, The Fold has built a loyal global community of customers who value craft, quality, and considered design over fast fashion. With a multi-channel presence - led by ecommerce and supported by our two London stores in Chelsea and the City – The Fold has built a loyal and growing customer base across the UK, US and internationally. As we enter the next stage of growth, we are investing heavily in our international expansion, commercial capability, systems, customer insight and operational infrastructure. This role is a key part of that journey.
Role Overview: We are looking for a highly organised and detail-oriented Production & Buying Admin Support to join the team on a 4-month temporary contract. This is a hands-on operational role supporting the Production and Buying function across NetSuite administration, post and logistics coordination, and shoot sample preparation. The role requires excellent attention to detail, strong communication skills with suppliers, and confidence managing high-volume administrative processes across multiple factories and suppliers.
Key Responsibilities:
- NetSuite Administration
- Create and send PO PDFs across the following suppliers: Fully Factored HS, Chinasilk, Sungin, GP, Erius, Ozgur, Turkishtex, Zevigas, CBI, NST, Katleya, Priority Seasons, and Calvalex
- Process PO amends for HS, Chinasilk, Sungin, GP, Erius, Ozgur, Turkishtex, and Zevigas
- Complete product uploads for the whole department
- Act as master data checker for the whole department, reconciling the range plan against NetSuite and reporting discrepancies
- Manage barcodes and stickers for all suppliers
- Post & Logistics
- Handle all incoming and outgoing post for Head Office, as well as on behalf of factories (ISE, Fashion Lab, Mantra)
- Update and maintain the fit list priority list
- Manage DHL enquiries and follow-ups for shipments held in customs
- Shoot Sample Preparation
- Chase suppliers for outstanding samples
- Order samples from store/warehouse, or request samples back from suppliers, ahead of shoots
Key Working Relationships:
- Works closely with the wider Production and Buying team, including Kasia, who retains responsibility for CMT dockets and PO creation/amends for Fashion Lab, ISE, Mantra, CBI, NST, Katleya, Priority Seasons, and Calvalex
- Liaises directly with suppliers and factories on order and sample queries
- Coordinates with logistics providers (DHL) on customs and shipment issues
About You:
Essential:
- Previous administrative experience within a production, buying, or merchandising environment
- Working knowledge of NetSuite (or a comparable ERP/PLM system)
- Strong Excel skills and comfort working with data reconciliation/reporting
- Highly organised, with excellent attention to detail and ability to manage a high volume of tasks accurately
- Confident, professional communicator, comfortable liaising directly with suppliers and internal stakeholders
- Able to work independently and prioritise across competing deadlines
Desirable:
- Experience working with overseas suppliers/factories
- Familiarity with shoot/sample process within a fashion or retail business
- Experience handling customs/logistics queries
Why The Fold:
- A brand with a clear point of view and a fiercely loyal customer base — you will be selling something you can believe in
- Opportunity to play a highly visible role in a growing premium fashion brand
- Direct exposure to the leadership team and key strategic initiatives
- Broad and genuinely commercial remit with real influence on business performance
- Opportunity to help shape the next stage of international and operational growth
- Entrepreneurial environment with high levels of ownership and autonomy
- Collaborative culture with ambitious plans for the future
- Recent investment from a new owner. The brand is at a new chapter of growth across both existing and new channels, and operates internationally.
Diversity and Inclusion:
We promote a diverse and inclusive workplace which harnesses the benefits of the diversity of our team and strives to represent the communities in which we live and work. Our vision is to establish an environment that attracts individuals from a wide range of backgrounds and talents, empowering them to contribute their best and authentic selves. We welcome and encourage applications from those who share our commitment to fostering this inclusive and authentic work culture.
StudySmarter Expert Advice🤫
We think this is how you could land Production & Buying Admin in City of London
✨Get Your Foot in the Door Early
In retail, many temporary roles pop up during peak seasons, like Christmas or summer sales. Keep an eye on the calendars for these spikes and start scouting for opportunities a bit in advance. We can even help you stay sharp on your search!
✨Utilise Local Connections
Visit local shops in person and chat with managers about potential temporary openings. Many retail positions are filled by word-of-mouth, so don’t underestimate the power of a good conversation while you grab a coffee or do your weekly shopping!
✨Show Off Your Availability
Retail managers love flexibility! Make sure to highlight your availability in a casual chat or when you apply through our website. The more open you are to work varied shifts, the more likely they are to bring you on board—especially for temporary gigs!
✨Be Ready for On-the-Spot Interviews
When you walk into a shop, be prepared for the possibility of an on-the-spot interview. Dress comfortably but smartly, have a few key points about your experience ready, and be enthusiastic. Remember, it’s all about making that positive first impression!
We think you need these skills to ace Production & Buying Admin in City of London
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any relevant experience you've got, whether it’s casual jobs or volunteer work. Employers want to see that you can interact well with customers, so think about any instances where you've gone the extra mile to help someone out.
Flexibility Is Your Best Friend:Since this is a temporary position, you should emphasise your flexibility in your application. Mention your availability clearly in your cover letter and CV—employers love knowing they can rely on you to work varied hours, especially during busy periods!
Keep It Short and Sweet:For temporary roles, we don’t need an essay! Keep your CV and cover letter concise, focusing on the most relevant experiences and skills. Highlight any specific retail achievements, like sales targets met or product knowledge that demonstrates your eagerness to dive straight in.
Tailor Your Application to The Fold London:Don’t forget to personalise your application for The Fold London! Take a look at their values and product range, and if you’ve had previous experience with similar brands, mention that. It shows you’re genuinely interested in the role and have a good understanding of what they do.
How to prepare for a job interview at The Fold London
✨Show Off Your Customer Service Skills
In retail, it's all about customer interaction, so be ready to share examples of how you've handled tough customer situations. We recommend thinking through a couple of scenarios before the interview where you went above and beyond to help a customer, as these can really make you stand out.
✨Brush Up on Product Knowledge
Temporary roles often have a steep learning curve because you'll need to pick up product knowledge fast. Take some time to familiarise yourself with the main products or services that The Fold London offers, and if possible, try to understand their current promotions. It’ll give you the edge to engage customers effectively.
✨Flexibility is Key
Being in a temporary retail role means you may need to adapt quickly to different tasks or shifts. Be prepared to highlight your flexibility and willingness to take on varied responsibilities during the interview. Think of examples where you've had to juggle multiple tasks at once – that’ll show you're a great fit for the dynamic retail environment.
✨Demonstrate Team Spirit
Since retail roles often require collaboration, be ready to showcase your teamwork skills. Share experiences where you worked well with colleagues, especially in fast-paced situations. This will underline your ability to slot into the team at The Fold London and contribute positively during your temporary stint.
