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- Tasks: Provide essential admin support and ensure compliance with funding documentation.
- Company: Join a supportive team in a dynamic training and education environment.
- Benefits: Enjoy additional leave, pension scheme, free parking, and life insurance.
- Why this job: Gain valuable experience while making a difference in the education sector.
- Qualifications: GCSE standard or relevant admin qualification; Microsoft Office skills required.
- Other info: Flexible role with opportunities for training and career growth.
The predicted salary is between 25000 - 26250 £ per year.
Hours: 30-37.5 hours per week
Working Pattern: 08:30 – 16:30 (30-minute lunch break) Monday to Friday
Location: Based at our Plymouth Office
Contract: Fixed-term 12 months (Maternity Cover)
Salary: £25,000 - £26,250 FTE
Reporting to: Finance & MIS Manager
Start Date: 1st April 2026
Job Purpose
We are seeking an organised and proactive MIS Administrator to provide maternity cover within our MIS team. The role will provide operational and administrative support across the organisation, supporting staff as required and ensuring compliance with ESFA funding documentation. A DBS check will be required.
Key Duties and Responsibilities
- Provide administrative support to all necessary staff.
- Log, update, and file learner and employer documentation accurately and within required timescales.
- Process monthly starts and achievers, ensuring final paperwork is checked and uploaded to the MIS system.
- Accurately record all contact with learners and employers on the MIS system.
- Ensure all enrolments are entered onto the MIS system each month, including timetabling of functional skills and registers.
- Maintain and update the OTJ (Off-the-Job) tracking spreadsheet.
- Carry out weekly filing and documentation updates.
- Action ad hoc administrative letters and forms, including action letters, suspension forms, CHOC forms and any other paperwork.
- Check and update outstanding paperwork lists monthly.
- Invigilate exams and reception cover within the centre when required.
Knowledge and Experience
- Educated to GCSE standard or hold a relevant administration qualification.
- Experience using Microsoft Office and general office systems.
- Familiarity with Management Information Systems (MIS) is desirable.
- Strong attention to detail and ability to manage multiple tasks efficiently.
General Duties
- Demonstrate flexibility and adaptability to meet changing organisational needs.
- Undertake additional training or duties as required by the line manager.
Why Join Us?
This is a great opportunity to join a supportive team in a varied administrative role, gaining experience within a busy training and education environment.
Benefits
- Additional leave
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Sick pay
If you would like an informal chat about this role please contact Finance and MIS Manager, Matt on matt.kloczko@tftg.org or 07708414692.
MIS Administrator (Maternity Cover) in Plymouth employer: The Focus Training Group
Contact Detail:
The Focus Training Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land MIS Administrator (Maternity Cover) in Plymouth
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses to highlight your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace MIS Administrator (Maternity Cover) in Plymouth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the MIS Administrator role. Highlight your relevant experience and skills that match the job description, especially your attention to detail and familiarity with management information systems.
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We want to see how you can keep everything running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see why you're a great fit for the team.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end.
How to prepare for a job interview at The Focus Training Group
✨Know Your Stuff
Make sure you understand the key responsibilities of the MIS Administrator role. Familiarise yourself with the specific tasks like processing monthly starts and maintaining documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your experience with Microsoft Office and any Management Information Systems you've used. Be ready to discuss how you've managed multiple tasks efficiently in previous roles. This will demonstrate your organisational skills, which are crucial for this job.
✨Prepare Questions
Think of some insightful questions to ask during the interview. This could be about the team dynamics or how the MIS system is currently being used. Asking questions shows your enthusiasm and helps you gauge if the company is the right fit for you.
✨Be Yourself
While it's important to be professional, don't forget to let your personality shine through. The interviewers want to see if you'll fit into their team. So, relax, be genuine, and let them see the real you!
