Project Executive

This Meeting & Events Producer will need be source and find venues, liaise with venues, manage budgets etc

Have you ever sources a hotel for a client and taken it over for a conference and branded it with all the clients offerings and found guest speakers, and helped on the show day? This is the type of events producer we are looking for

We’re seeking an experienced Meeting & Events Producer

4 days a week in the London studio and 1 from home.

Your job role and responsibilities:

· Oversee end-to-end event management of meetings, conferences and events from client concept to handling all aspects of on-site supervision. These could be brand launches, internal meetings or incentive trips.

· Scoping venues and suppliers to ensure the right environments are created for event proposals

· Deliver large-scale complex events taking place in hotels, venues and off-site locations

· Handling the event life cycle through every stage, including:

o Budget creation and management

o Timeline creation & management

o Manage resources, including personnel and suppliers

o To be the client and supplier’s main point of contact day to day

· There would be around 4 European based events you would need to travel to per year

· At least 3 years-experience in an event project management role delivering global large-scale meetings and events (200+ attendees)

· Demonstrates a strong track record of delivering complex projects on time, within budget, and to a high standard

· Experience with liaising with multiple suppliers (venues, construction, AV and content) to ensure seamless communication and planning

· Excellent personnel and time management skills

· Experience managing multiple projects at once, with the ability to prioritize and guide teams effectively.

· Strong communication and relationship-building skills, with the confidence to present ideas and hold the room.

· A proactive, solution-driven mindset, always pushing for the best outcomes for clients and your team.

· Experience working with budgets from $200,000+

· Experience using Google Drive Suite, Microsoft Office and time management and budget software (such as Procim, Hive)

· An understanding of organiser and utility requirements during an exhibition build

· High-level experience in client-facing situations and have the ability to interpret their needs

· Willingness and ability to travel

· Fluency in spoken and written English and have the right to work in the UK

· £35,000.00-40,000.00

· Experience, sense of purpose and career fulfilment

· 26 days annual leave + Bank holidays + an additional day for every year you’ve worked (capped at 30).

· Flexible working hours with core hours 10am-4pm

· Opportunity to work from home one day a week (Wednesdays)

· Standard pension plan

· Company social events arranged by the cultural committee