Finance Administrator in Winchester

Hours of work

5 days / 30 hours per week; 10:30-16:30 Monday to Friday. The position is fully office based in Whiteley.

Purpose of the role

The scope of the job is to support the Finance Manager and be responsible for the tasks listed below; other finance functions and tasks as required and shared tasks across the Business Operations team.

Responsibilities

• Finance mailbox. Monitoring the inbox through the day, dealing with any queries and processing invoices for payment received in a timely manner.
• Purchase Ledger. Sending all invoices for approval and processing onto accounting system (Accounts IQ.), and dealing with supplier queries and statement reconciliations.
• Preparation, processing and checking of weekly payment run through the Lloyds Commercial online banking system.
• Checking and banking cheques when required.
• Reconciliation of all bank accounts.
• Daily updating of bank spreadsheet (Perbanks) for use by Supporter Care team.
• Post income from Salesforce to Accounts IQ.
• Reconciling Salesforce to Accounts IQ at month end (reconciliation and posting of fundraising income).
• Processing Port accounts month-ends.
• Monthly postage journal.
• Assist with year-end annual audit process.
• Responsibility for the completion of monthly voluntary income processing on Salesforce.
• Creating and updating process notes for new accounting package.
• Any other duties defined by Finance Manager in line with finance requirements.
• Act as Lead Administrator (a shared role) on a rota basis (general office duties).
• Act as backup to other team members, helping to ensure that all tasks are supported and delivered.

Personal Qualities

• High levels of enthusiasm, self-motivated, proactive and able to work on own initiative.
• Attention to detail.
• High standard of personal honesty and financial integrity.
• Willingness to adapt to new working practices.
• Recognises the importance of a team approach to tasks and priorities - a \'team player\'.
• Sympathetic to the Christian ethos of the charity, working at all times with compassion and empathy, being helpful to colleagues and the general public.

Skills required - Essential

• Experience of maintaining accounting ledgers and running accounts to trial balance level.
• IT software skills, particularly Word and Excel (including creation and use of pivot tables).
• Well organised, efficient and accurate.
• Able to maintain confidentiality and deal with sensitive information.
• Articulate with good verbal and written communication skills.
• Ability to manage a varied workload against deadlines and agreed timetables.
• Ability to maintain controls within the organisation to ensure financial probity.
• Ability to work independently with minimal time management.
• Purchase ledger experience including processing invoices and preparing payment run.
• Bank reconciliations.

Skills required - Desirable

• Part qualified accounting qualification (AAT or equivalent).
• An understanding of charity finances.
• An understanding of double-entry bookkeeping and accounting concepts.
• Experience of prepayments.
• Experience of fixed asset registers.
• Experience of assisting with management accounts.
• Experience of Accounts IQ.
• Experience of a Customer Relationship Management (CRM) tool (preferably Salesforce).
• Experience of working in a busy environment.
• An understanding of Data Protection laws.

Systems used

• Accounts IQ accounting software (implemented July 2025).
• Lloyds Commercial online banking system.
• Microsoft Office/MS365 (Excel; Word; Outlook; Teams; SharePoint).
• Salesforce Customer Relationship Management (CRM) tool.

You will be required to work at all times with compassion and empathy and be comfortable working within the Christian Ethos of the organisation.

Our commitments and values

Our commitment to our values is unwavering. Diverse and inclusive teams help us to serve our communities better. We want to grow a team that includes people with a variety of backgrounds, skills and views. Whatever makes you unique is welcome. We are on a journey and we would like you to join us.

Proud member of the Disability Confident employer scheme

Disability Confident

Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to .

The Fishermen\'s Mission is a Christian charity that provides emergency and welfare assistance to active and former commercial fishermen and their families, through practical, financial and pastoral support. Every year we help thousands of clients, many in desperate circumstances.