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- Tasks: Support VPs in Finance with admin tasks, calendar management, and meeting coordination.
- Company: Join The Estée Lauder Companies, a leader in beauty and innovation.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of a fast-paced team, enhancing your skills while making an impact.
- Qualifications: Must have a degree and 5 years of admin experience; strong Microsoft Office skills required.
- Other info: Ideal for self-starters who thrive under pressure and value professionalism.
The predicted salary is between 28800 - 43200 £ per year.
Description
This role will provide administrative support for several Vice President\’s in the Finance Corporate Function team and help to effectively manage and organize ever-changing priorities, bringing strong partnership, superior collaboration and utmost discretion.
Must be comfortable working with a wide variety of stakeholders in a fast-moving business environment. A professional and positive demeanor is essential. Partner with other Administrative Assistants to effectively manage, organize, and prioritize a broad range of business activities.
- Effectively manage complex calendar appointments and meetings in Outlook, ensuring quality planning, timely conflict resolution, priority setting, frequent change management.
- Make frequent domestic/international travel arrangements, including visas, time zone awareness, agendas and itineraries.
- Help facilitate and organize workshops/meetings/trainings, including document preparation, copying and distribution. Take a lead role in meeting administration/venue coordination (space, food, audio visual etc.)
- Perform general administrative duties, such as, but not limited to, procuring office supplies, opening and screening incoming paper mail, distributing correspondence, answering phones and referring phone calls, maintaining files, copying, and presentation preparation.
- Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors.
- Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure meeting rooms are properly set up, AV equipment is operational, meals and beverages are provided, and rooms are cleaned after meetings.
- Receive and follow through on documents requiring signature and communications requiring follow up.
- Managing, filing and approval of T&E and Corporate AMEX through the Concur system.
- Document and track PTO for team.
- Update team org chart and submit to company CFO on a monthly basis.
- Organize and maintain open shared areas (printers, storage room, office space, etc.)
- Portray a professional demeanor at all times and use discretion when handling confidential data.
- Perform other duties as assigned.
Qualifications
- College/University graduate
- Minimum of 5 years of administrative or business experience
- Ability to multitask in a fast paced, high volume environment
- Excellent interpersonal communication and organizational skills
- Excellent written and verbal communication skills
- Superior PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint) as well as Teams and Zoom
- Self-starter with the ability to proactively anticipate needs and potential challenges and take independent action or in consultation as appropriate using good judgment and discretion to resolve issues
- A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
- Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
- Results-oriented with the ability to complete assignments in a timely manner
- Able to handle confidential and sensitive information withthe utmost discretion
- Perform other duties as required
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The Estée Lauder Companies Non-Executive Admin Administrative Assistant II employer: The Estée Lauder Companies
Contact Detail:
The Estée Lauder Companies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land The Estée Lauder Companies Non-Executive Admin Administrative Assistant II
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office Suite and Concur. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Network with current or former employees of The Estée Lauder Companies to gain insights into the company culture and expectations for the Administrative Assistant role. This can provide you with valuable information that may help you stand out during the interview process.
✨Tip Number 3
Prepare examples from your past experience that showcase your ability to manage complex calendars and handle multiple tasks simultaneously. Be ready to discuss how you've successfully navigated fast-paced environments and resolved conflicts in previous roles.
✨Tip Number 4
Demonstrate your professionalism and discretion in all interactions, whether in networking or during interviews. Highlight your ability to maintain confidentiality and handle sensitive information, as this is crucial for the role you're applying for.
We think you need these skills to ace The Estée Lauder Companies Non-Executive Admin Administrative Assistant II
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in supporting senior executives. Emphasise your ability to manage complex calendars and organise meetings, as these are key responsibilities for the role.
Craft a Strong Cover Letter: In your cover letter, demonstrate your understanding of the fast-paced environment at Estée Lauder. Mention specific examples of how you've successfully managed multiple priorities and collaborated with various stakeholders in previous roles.
Showcase Your Skills: Highlight your proficiency in Microsoft Office and any other relevant software. Provide examples of how you've used these tools to enhance productivity or streamline processes in your past positions.
Professional Demeanour: Convey your professionalism and discretion in your application. Use formal language and ensure that your application is free from errors, reflecting the high standards expected in this role.
How to prepare for a job interview at The Estée Lauder Companies
✨Showcase Your Organisational Skills
Given the role's emphasis on managing complex calendars and prioritising tasks, be prepared to discuss specific examples of how you've successfully organised multiple priorities in previous roles. Highlight your experience with tools like Outlook and any strategies you use to stay organised.
✨Demonstrate Discretion and Professionalism
This position requires handling confidential information, so it's crucial to convey your understanding of discretion. Share instances where you've managed sensitive data or situations with professionalism, ensuring that you emphasise your commitment to confidentiality.
✨Prepare for Stakeholder Interaction
You'll be interfacing with various stakeholders, including senior executives. Practice articulating how you would approach communication with different levels of management. Consider discussing your interpersonal skills and how you adapt your communication style to suit your audience.
✨Familiarise Yourself with Travel Arrangements
Since the role involves making travel arrangements, brush up on your knowledge of booking processes, visa requirements, and itinerary planning. Be ready to discuss any relevant experiences you've had in coordinating travel, especially in a fast-paced environment.
