At a Glance
- Tasks: Support the founder by managing schedules, travel, and client communications in a dynamic environment.
- Company: Join The Editor’s List, the UK’s top cosmetic concierge and aesthetic advisory service.
- Benefits: Gain unique exposure to industry leaders and exciting projects while working in a fast-paced team.
- Other info: Opportunity for career growth and involvement in luxury events and brand collaborations.
- Why this job: Be at the forefront of beauty and wellness, making a real impact in a growing business.
- Qualifications: 2-3 years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
About The Editor’s List
editorslist.co.uk is the UK’s leading cosmetic concierge and aesthetic advisory service, connecting clients with the world’s top cosmetic surgeons, aesthetic doctors, dermatologists and health and wellness experts. Founded by award-winning beauty journalist Olivia Falcon, The Editor’s List offers discreet, independent and highly personalised guidance to clients seeking the safest and most effective aesthetic treatments available. Unlike many businesses in the industry, our recommendations are completely transparent and based on first-hand knowledge, extensive research and trusted relationships built over more than two decades. Alongside our concierge service, we produce editorial content, collaborate with leading global brands, host one of the UK’s most exciting aesthetics and wellness events and work at the forefront of beauty, longevity and preventative health. Working at The Editor’s List offers the opportunity to become part of a fast-growing entrepreneurial business where no two days are ever the same. This is an exciting role for someone who thrives in a fast-paced environment, enjoys solving problems before they arise and has a genuine interest in aesthetics, luxury service, health or wellness.
About the Role
We are looking for an exceptional Executive Assistant to work directly alongside our founder. This is a full-time, office-based position from our South Ascot home office, joining a small but ambitious team of three. The successful candidate will become the organisational hub of the business, ensuring every aspect of the founder’s professional life runs seamlessly while helping deliver an outstanding experience for clients. The role requires someone who is proactive rather than reactive, highly organised, calm under pressure and able to juggle multiple priorities with warmth, professionalism and discretion.
Key Responsibilities
- Full diary and calendar management
- Coordinate domestic and international travel
- Schedule meetings, interviews and media commitments
- Manage client appointments and personalised treatment schedules
- Liaise with leading surgeons, clinics and luxury brands
- Respond to client enquiries and ensure excellent client communication
- Prepare itineraries, documents and briefing notes
- Process expenses and maintain accurate company records
- Assist with planning and delivery of The Editor’s List Live, our flagship consumer event welcoming over 300 guests and over 30 leading brands each year
- Manage the day-to-day running of the office
- Anticipate the founder’s needs and keep operations running smoothly
- Handle confidential information with complete discretion
About You
We’re looking for someone who genuinely enjoys making other people’s lives easier. You’ll be naturally organised, positive and resourceful, with excellent attention to detail and the confidence to take ownership of your work.
Essential
- Minimum 2-3 years’ experience as an Executive Assistant, Personal Assistant or senior administrator
- Exceptional organisational and time management skills
- Outstanding written and verbal communication
- Highly proactive with excellent problem-solving abilities
- Calm under pressure with the ability to manage competing priorities
- Knowledge of Microsoft Office, Microsoft Word, Excel, Google Docs, Xero, Apple Mac
- High levels of discretion and professionalism
- Full UK driving licence and own transport
Desirable
- Experience working in luxury, beauty, wellness, healthcare or lifestyle sectors
- Event planning experience
- Social media or marketing knowledge
- CRM experience
- Interest in aesthetics, longevity, health or wellness
What You’ll Gain
This is an opportunity to work directly alongside one of the UK’s best-connected beauty journalists and entrepreneurs. You’ll gain unique exposure to the world’s leading cosmetic surgeons, doctors and wellness experts, be involved in exciting editorial projects, brand collaborations and luxury events, and play a key role in helping shape the future growth of an innovative business.
Executive Assistant to Founder in Ascot employer: The Editor’s List
At The Editor’s List, we pride ourselves on being a dynamic and innovative employer that fosters a collaborative and entrepreneurial work environment. Located in South Ascot, our small yet ambitious team offers a unique opportunity for personal and professional growth, allowing you to work closely with industry leaders while contributing to exciting projects in the luxury beauty and wellness sector. With a focus on transparency, discretion, and exceptional service, we ensure that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Founder in Ascot
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like The Editor’s List. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to The Editor’s List
Don't be shy about reaching out to The Editor’s List directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Executive Assistant to Founder in Ascot
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about The Editor’s List and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at The Editor’s List
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
