Executive Assistant (3 month FTC) in London

We are an organisation that exists to drive progress. That's the “red thread” that connects everyone at The Economist Group (TEG). Our businesses share a devotion to innovation, independence and rigour in their fields of expertise. We empower people to understand and tackle the critical challenges and changes facing the world. Our analytical rigour, global expertise and evidence-based insights enable individuals and organisations to make sense of these shifts and chart a course through them.

We deliver analysis and insights in many formats to subscribers and clients in 170 countries through our four businesses, The Economist, Economist Impact, Economist Intelligence and Economist Education, which uphold our global reputation for excellence and integrity.

We are seeking a highly experienced and diligent Executive Assistant to provide outstanding administrative support to our leadership (CTO, SVP Engineering and CRO, B2B). This role requires a proactive approach, excellent organisational skills, and the ability to handle sensitive information with discretion. This is a three month contract with an ASAP start.

Responsibilities

• Advanced diary and schedule management: Efficiently manage and be the gatekeeper of complex diaries, ensuring optimal use of time and scheduling meetings across timezones.
• Document and communication management: Actively prepare, manage, and organise sensitive and business-critical documents, including contracts, reports, and correspondence, ensuring high standards of accuracy and confidentiality. Efficiently handle confidential communications, applying discretion in all interactions and document handling.
• Meeting and event coordination: Organise high-level internal and external meetings, including preparing agendas, minutes, and follow-up actions. Coordinate logistics for events/offsites and conferences. Act as a point of contact for guests, warmly welcoming and assisting them upon arrival overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees.
• Invoice and expense management: Process, record, and accurately code invoices and expenses.
• Stakeholder engagement: Serve as a primary point of contact for internal and external stakeholders. Use in depth knowledge of the Group’s businesses and contacts to deal efficiently with or refer enquiries.
• Special projects: Undertake special projects as directed by the Leadership Team member, demonstrating the ability to handle complex tasks and solve problems independently including miscellaneous requests from C Suite members.

Who you are:

• Experience as an Executive Assistant to leadership team.
• Advanced proficiency in Google Suite (Slides, Sheets, Docs, Meet) and Zoom.
• Experience with travel booking and travel management systems.
• Exceptional written and verbal communication skills in English.
• Excellent organisational, multitasking, and prioritisation abilities, with a keen eye for detail and accuracy in all aspects of work.
• Strong commitment to maintaining confidentiality and demonstrating discretion in handling sensitive information.
• A proactive approach and resilience in working under pressure, managing tight deadlines, and adjusting to fast-paced environments.
• Team player with a positive attitude, coupled with the ability to work independently and show initiative.
• Flexibility to adapt to changing demands and environments, while maintaining a high standard of professional conduct.
• Highly organised; a strategic planner able to create, implement and improve organisational systems with demonstrated project management skills.

We also look for:

• Energy and resilience.
• Emotional Intelligence.
• Collaboration and teamwork.
• Customer focus.
• Commitment and excellence.
• Commercial acumen.
• Growth mindset.
• Results oriented.

Working Arrangements

The majority of our roles operate on a hybrid working pattern, with 3+ days office attendance required.

AI usage for your application

We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.

What we offer

Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program. We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 25 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home. You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.