At a Glance
- Tasks: Manage reception duties and support various school teams with administrative tasks.
- Company: Join The Earls High School, a vibrant community focused on education and student success.
- Benefits: Enjoy a term-time only schedule with 37 hours per week, perfect for students.
- Other info: Work in a dynamic school setting with opportunities to learn and grow.
- Why this job: Make a real impact in a supportive environment while developing valuable skills.
- Qualifications: Friendly, organised, and proficient in Microsoft Office; great communication skills required.
The predicted salary is between 24000 - 36000 £ per year.
Are you an organised, friendly, and proactive individual looking to make a real impact in a vibrant school community? Following the promotion of one of our team to Senior Administrator, we are seeking a dedicated Administrative Assistant to join us as soon as possible - someone who, working as part of the wider admin and resources team, can seamlessly manage both administrative tasks, the demands of a busy school reception and student information point.
We’re Looking For Someone Who:
- Has a welcoming, calm, and professional presence at reception
- Has excellent communication and interpersonal skills
- Is confident managing multiple tasks in a fast‑paced environment
- Is proficient in Microsoft Office and comfortable learning school systems
- Understands the importance of confidentiality and safeguarding
- Is willing to undertake first aid training and become one of the community of staff with responsibility for first aid (an additional payment is made for this responsibility)
Along with the wider team, the role will include support for (but not limited to), HR, Examinations, Data Management Pastoral and Learning Support Teams whilst also working in student information and main reception on a rota basis. The role is 37 hours per week term time only, 38 weeks in total.
The Administrative Assistant reports to the Administration Manager and is part of the Admin and Resources Team who provide main reception and student information management, resources, library support and admin services to the school. The team currently comprise of six members of staff.
The Earls High School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We will carry out pre-appointment checks including DBS and will disqualify any applicant where we consider the outcomes to be unsatisfactory. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.
We are equally committed to ensuring that no applicant will be disadvantaged or discriminated against because of their protected characteristics under the Equality Act 2010.
Administrative Assistant employer: The Earls High School
The Earls High School is an exceptional employer that fosters a supportive and inclusive work environment, perfect for those looking to make a meaningful contribution to the school community. With a focus on professional development and a commitment to employee well-being, staff enjoy a vibrant culture that values teamwork and collaboration. Located in a dynamic educational setting, this role offers the chance to engage with students and staff alike, making every day rewarding and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks that are common in schools. Understanding the nuances of school operations, such as finance and HR processes, will help you stand out during interviews.
✨Tip Number 2
Showcase your communication skills by engaging with current or former administrative staff at schools. This can provide you with insights into the role and demonstrate your proactive approach to potential employers.
✨Tip Number 3
Highlight your ability to manage multiple tasks effectively. Consider preparing examples from previous experiences where you successfully juggled various responsibilities, as this is crucial in a busy school environment.
✨Tip Number 4
Research the specific school culture at The Earls High School. Tailoring your approach to align with their values and mission can make a significant difference in how you present yourself during the application process.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role:Read the job description carefully to understand the key responsibilities and qualifications required for the Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Strong CV:Create a CV that showcases your relevant experience, particularly in administrative roles or environments similar to a school. Emphasise your organisational skills, communication abilities, and proficiency in Microsoft Office.
Write a Compelling Cover Letter:In your cover letter, express your enthusiasm for the role and the school community. Provide specific examples of how you have successfully managed multiple tasks in fast-paced environments and demonstrate your understanding of confidentiality and safeguarding.
Proofread Your Application:Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Administrative Assistant.
How to prepare for a job interview at The Earls High School
✨Show Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or handled busy schedules.
✨Exude a Welcoming Presence
Since you'll be the first point of contact at the reception, practice your greeting and body language. A friendly smile and calm demeanour can make a significant difference in creating a positive impression.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've effectively communicated with colleagues, students, or parents in previous positions, especially in challenging situations.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential. Brush up on your skills, particularly in Word and Excel, and be prepared to discuss how you've used these tools in your previous roles to enhance productivity.
