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- Tasks: Support the team with invoicing, banking reconciliation, and customer queries.
- Company: Join the Duke of Edinburgh's Award team, making a difference for young people.
- Benefits: Enjoy flexible hours, generous holiday, and excellent staff benefits.
- Why this job: Be part of a supportive team while gaining valuable admin experience.
- Qualifications: Experience with accounting software and strong Excel skills required.
- Other info: Home-based role with occasional travel to Edinburgh for team meetings.
Award Scheme Ltd is the trading arm of the Duke of Edinburgh\’s Award and we are responsible for the administration, opening accounts and general admin for all the Licensed Operators and Directly Licensed Centres who run the DofE.
This is a part time role, 25 hours per week Mon-Friday 8am-1pm (Flexible on working hours, can be discussed). It is a homebased role however you will be required to travel to our office in Edinburgh for team meetings a minimum of twice a month.
We now have a fantastic opportunity for an Invoice and Administration Assistant to work within our team. You will provide support to the team in various areas such as processing invoices accurately and efficiently, daily banking reconciliation, processing Grant Funding applications, opening and closing of accounts, answering customer queries always ensuring a high level of customer service.
We are a small, strong team that work closely together and support one another in achieving our goals.
What we are looking for:
- Experience and demonstrate working knowledge of working with accounting packages such as Sage or Business Central.
- Knowledge of the MS Suite including Microsoft Excel skills.
- Good interpersonal skills and the ability to communicate at all levels.
- Strong attention to detail and organisation skills.
- Experience with daily banking/banking reconciliation.
How to apply and interview dates
If you feel excited by this role and believe you have the necessary skills and experience to become a valued team member, please go to our website and apply.
The deadline for applying for this role is: Sunday 26th October at midnight.
1st interviews will take place on: w/c 3rd November 2025 (via Teams )
2nd interviews will take place on: w/c 10th November 2025 if required (via Teams)
If you would like to access the application form in a different format or if you would like any assistance that might help improve your experience while completing the application, please contact us by email
Benefits
We offer excellent staff benefits including a generous pension contribution, an employee assistance programme, healthcare cash plan and volunteer leave. Also, 25 days holiday, plus Bank Holidays and an additional 3 days paid leave between Christmas and the New Year. Buy additional annual leave, benefits discount website, death in service benefit 4 x salary, incapacity benefit, generous family leave and sick leave (pro rata)
The DofE are committed to safeguarding and promoting the welfare of young people. All successful applicants will be required to undergo a Basic Disclosure and Barring Service check. (e.g. DBS/PVG or similar), including references covering any gaps of employment/education, confirm eligibility to work in the UK and complete a health check.
Invoice and Administration Assistant employer: The Duke of Edinburgh's Award
Contact Detail:
The Duke of Edinburgh's Award Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoice and Administration Assistant
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Award Scheme Ltd and the Duke of Edinburgh's Award. Understanding their mission and values will help you connect your skills to what they’re looking for.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience with accounting packages and customer service.
✨Tip Number 3
Show off your skills! Be ready to give specific examples of how you've used your MS Suite knowledge and attention to detail in past roles. This is your chance to shine and demonstrate why you're the perfect fit for the Invoice and Administration Assistant position.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds!
We think you need these skills to ace Invoice and Administration Assistant
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your experience with accounting packages like Sage or Business Central. We want to see how your skills match up with what we're looking for, so don’t hold back!
Be Detail-Oriented: Since this role involves processing invoices and daily banking reconciliation, it’s crucial to demonstrate your strong attention to detail. A little extra care in your application can go a long way!
Keep It Professional Yet Friendly: We’re a small team that values good communication, so make sure your application reflects your interpersonal skills. A friendly tone can help us see how you’d fit into our team culture.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at The Duke of Edinburgh's Award
✨Know Your Numbers
Since this role involves processing invoices and daily banking reconciliation, brush up on your accounting knowledge. Familiarise yourself with Sage or Business Central, as well as any relevant Excel functions that could help you in the role. Being able to discuss specific examples of how you've used these tools will impress the interviewers.
✨Showcase Your Attention to Detail
This position requires strong attention to detail, so be prepared to demonstrate this skill during your interview. You might want to bring along examples of past work where your meticulousness made a difference, whether it was catching an error in an invoice or ensuring accurate data entry.
✨Communicate Clearly
Good interpersonal skills are key for this role, especially since you'll be answering customer queries. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your communication style and ensure you can convey your ideas effectively.
✨Be Ready to Discuss Flexibility
As this is a part-time role with flexible hours, be prepared to discuss your availability and how you can adapt to the team's needs. Think about how you can balance your schedule while still being a reliable team member, and be ready to share your thoughts on how you can contribute to the team's success.