At a Glance
- Tasks: Oversee payroll processes and manage People systems for operational excellence.
- Company: Join a values-led organisation committed to people and culture.
- Benefits: Generous pension, healthcare plan, 25 days holiday, and volunteer leave.
- Other info: Home-based role with opportunities for regional travel and career growth.
- Why this job: Make a real impact on payroll accuracy and team development.
- Qualifications: Experience in payroll management and strong analytical skills required.
The predicted salary is between 48790 - 57410 £ per year.
This role is responsible for overseeing all People systems, payroll, and Payroll administration activity, ensuring services are accurate, compliant, user-focused, and provide value for money. You will play a key role in enabling the organisation to be both people-powered and values-led, while driving operational excellence and continuous improvement.
Leadership & Collaboration
- Work collaboratively across the People Team to deliver an ambitious programme of work.
- Lead and manage the People Systems and Payroll team, providing coaching, direction, and development.
- Act as a role model and ambassador, delivering high-quality service to stakeholders.
Payroll & Compliance
- Manage the end-to-end payroll process, ensuring accuracy and timely delivery.
- Submit EPS, FPS, HMRC returns, and complete all year-end payroll activities.
- Ensure compliance with UK payroll legislation and HMRC requirements.
- Oversee payroll data accuracy, including starters, leavers, and contractual changes.
- Lead on payroll reporting, including gross-to-net, variance analysis, and executive sign-off.
Systems & Process Management
- Manage and optimise People systems (including IRIS Cascade and other platforms).
- Drive continuous improvement to maximise self-service and operational efficiency.
- Identify opportunities to streamline data flows across systems.
- Configure systems and workflows in line with policy, legislation, and best practice.
Reporting & Insights
- Lead on the development of People and payroll KPIs, dashboards, and management information.
- Provide data-driven insights to support decision-making and workforce planning.
- Deliver reporting across key People areas such as recruitment, EDI, and learning.
Governance & Stakeholder Management
- Work closely with Finance to ensure audit compliance and accurate accounting.
- Manage relationships with payroll, benefits, and system providers.
- Oversee pension scheme administration.
- Support Data Subject Access Requests (DSARs) in partnership with the Data team.
- Ensure adherence to safeguarding, data protection, and health & safety policies.
Projects & Improvement
- Lead the annual pay review and support pay benchmarking activity.
- Contribute systems expertise to People-related projects and initiatives.
Essential Experience & Skills
- Extensive experience managing in-house payroll processes and reporting.
- Strong knowledge of UK payroll legislation and HMRC requirements.
- Proven experience leading and developing a payroll or systems team.
- Hands-on experience with HR systems (ideally IRIS Cascade) and associated platforms (ATS, benefits, appraisal systems).
- Strong analytical, numerical, and problem-solving skills.
- Experience with payroll audits, reconciliations, and accounting processes.
- Ability to configure systems and improve workflows.
- Experience managing supplier relationships and contracts.
- Strong reporting capability, including KPIs and Gender Pay Gap reporting.
- Understanding of project management principles.
- Experience supporting DSAR processes.
- Confident using Microsoft Office, particularly Excel.
- CIPP qualification (or equivalent experience).
Personal Attributes
- Collaborative and stakeholder-focused.
- Detail-oriented with a commitment to accuracy.
- Proactive and solutions-driven.
- Committed to inclusion, diversity, and organisational values.
Benefits
- Generous pension contribution.
- Employee assistance programme.
- Healthcare cash plan.
- Volunteer leave.
- 25 days holiday, plus Bank Holidays and an additional 3 days paid leave between Christmas and the New Year.
- Buy additional annual leave.
- Benefits discount website.
- Death in service benefit of 4× salary.
- Incapacity benefit.
- Generous family leave and sick leave.
The DofE are committed to safeguarding and promoting the welfare of young people. All successful applicants will be required to undergo an Enhanced Disclosure and Barring Service check, including references covering any gaps of employment/education, confirm eligibility to work in the UK and complete a health check.
People System and Payroll Manager employer: The-Duke-of-Edinburgh
As a People Systems and Payroll Manager at our organisation, you will thrive in a supportive and collaborative work culture that prioritises employee well-being and professional growth. With generous benefits including a robust pension scheme, healthcare cash plan, and ample holiday leave, we are committed to fostering an inclusive environment where your contributions are valued and recognised. Join us in making a meaningful impact while enjoying the flexibility of home-based work with opportunities for regional travel.
StudySmarter Expert Advice🤫
We think this is how you could land People System and Payroll Manager
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at The-Duke-of-Edinburgh!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at The-Duke-of-Edinburgh.
We think you need these skills to ace People System and Payroll Manager
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at The-Duke-of-Edinburgh. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to The-Duke-of-Edinburgh and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at The-Duke-of-Edinburgh. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to The-Duke-of-Edinburgh's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at The-Duke-of-Edinburgh
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with The-Duke-of-Edinburgh.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at The-Duke-of-Edinburgh will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact The-Duke-of-Edinburgh and how you would contribute to adapting HR strategies.
