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- Tasks: Assist with purchasing tasks, system maintenance, and supplier communication.
- Company: Join The Dorchester Hotel, a top-rated workplace known for its inclusive culture.
- Benefits: Enjoy complimentary stays, discounts, pension contributions, and well-being support.
- Why this job: Be part of a vibrant team, learn from industry legends, and grow your career.
- Qualifications: Experience in Microsoft Office; hospitality or purchasing experience preferred.
- Other info: Participate in fun social events and enjoy a supportive work environment.
The predicted salary is between 28800 - 43200 £ per year.
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Join us as a Purchasing Assistant
at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10
Best Places to Work for’ in 2024 and ‘Hotel of the year – London’ at the 2024
AA Hospitality Awards. We continually strive to build and nurture a culture
where inclusiveness is part of our DNA, reflected in our values of passion,
personality, respect, working together, and creativity. We believe that a
variety of perspectives enriches our culture and drives our success.
We care about your career and are
proud to have the absolute best people in the industry.
When you join us as a Purchasing
Assistant at The Dorchester Hotel, you will have a unique opportunity to excel
in your field. You will learn from your fellow Legends and our award-winning
learning academy to achieve the highest standards in craft, service, and
leadership.
What
you’ll do
As a Purchasing Assistant, you\’ll
enjoy your work and take pride in delighting our guests:
- Adaco maintenance – system administration
and coordination of requests to meet the needs of the three UK Hotel
Operations. This includes but not
limited to addition / update of products, vendors, categories, quotations,
users etc. and ensuring information is current and correct. Prioritize enquiries dependent on Hotel
needs. - Monitor and maintain system integrity,
reporting any discrepancies or issues - Process food invoices and credits daily
ensuring all details match purchase orders and deliveries. - Investigate and resolve invoice
discrepancies in collaboration with suppliers and internal departments in
timely manner. - Scan food invoices accurately to DocuWare
in line with document control procedures. - Maintain organised, accessible records for
audit and reporting purposes. - Support the team with administrative
duties and procurement reporting. - Liaise with suppliers regarding order
queries and deliveries - Coordinate with other hotel departments to
ensure smooth supply chain operations. - Handle email and telephone enquiries.
- Coordinate order and deliveries of
supplies to DC Head Office.
The items shared are the essence
of a day in the life of a Purchasing Assistant but we’ll make sure you are
provided with specifics on how we care for our hotel.
What
you’ll bring
Essential Skills and Experience
- Experience in Microsoft Office
- Hospitality or Purchasing experience
- Good communication and organisational skills
Preferred Skills
- Experience
working on Fourth Adaco or similar - Strong
attention to detail and accuracy in data entry
What
you’ll get
- Complimentary Stays: Enjoy complimentary stays with
breakfast at Dorchester Collection Hotels every year. - Discounts: Get 50% off food and beverages
at selected bars and restaurants within the Dorchester Collection: Enjoy
Friends & Family stay discounts out hotels, Benefit from discounts at
various high street and online shops - Employee Perks: Enrol from day 1 into the Aviva
Private Pension scheme (we contribute 8% towards your pension); Benefit from
Seasonal ticket loan, Rental deposit scheme, private financial advice, and Eye
care vouchers. - Training and Development: Advance in your career by
accessing various apprenticeships from Level 2 to Hospitality Degree Level 5.
We partner with outstanding nationally recognised Apprenticeship providers. - Social
Events: Participate in vibrant social events, including a summer party, winter
ball, pub quizzes, and cultural and milestone recognition celebrations. - Referral Bonus: Earn a £1000 bonus when you
recommend a friend. - Well-being Support: Access immediate well-being
advice because we care about our employees.
We celebrate diversity and are committed to creating an inclusive
environment for all employees and applicants. If you need us to do anything to
support you during the recruitment process (such as adjustments to how you apply, alternative formats of
information, or adjustments to the assessment process itself), please do call
People & Culture team on 02073197011 or email [emailprotected] so that we can discuss how we
can support you through this process.
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Purchasing Assistant employer: The Dorchester
Contact Detail:
The Dorchester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Assistant
✨Tip Number 1
Familiarise yourself with the Adaco system, as it's crucial for the Purchasing Assistant role. If you have experience with similar procurement software, be ready to discuss how those skills can transfer to using Adaco effectively.
✨Tip Number 2
Highlight your organisational skills during any discussions. The role requires maintaining accurate records and managing multiple enquiries, so be prepared to share examples of how you've successfully handled similar tasks in the past.
✨Tip Number 3
Demonstrate your communication skills by preparing to discuss how you've liaised with suppliers or internal teams in previous roles. This will show that you can effectively manage relationships and resolve issues promptly.
✨Tip Number 4
Research The Dorchester Hotel's values and culture. Being able to articulate how your personal values align with theirs will make a strong impression and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Purchasing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchasing or hospitality. Emphasise your skills in Microsoft Office and any experience with systems like Fourth Adaco, as these are essential for the role.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the hospitality industry and your understanding of the Purchasing Assistant role. Mention how your values align with those of The Dorchester Hotel, such as inclusiveness and teamwork.
Showcase Attention to Detail: In your application, provide examples of how you have demonstrated strong attention to detail in previous roles. This could include experiences where accuracy in data entry or managing records was crucial.
Highlight Communication Skills: Since the role involves liaising with suppliers and coordinating with various hotel departments, make sure to highlight your communication and organisational skills in both your CV and cover letter.
How to prepare for a job interview at The Dorchester
✨Show Your Passion for Hospitality
Make sure to express your enthusiasm for the hospitality industry during the interview. The Dorchester Hotel values passion and personality, so share experiences that highlight your love for providing excellent service and creating memorable guest experiences.
✨Demonstrate Organisational Skills
As a Purchasing Assistant, strong organisational skills are crucial. Be prepared to discuss how you manage tasks, prioritise enquiries, and maintain accurate records. Providing specific examples from past experiences will help illustrate your capabilities.
✨Familiarise Yourself with Adaco
If you have experience with Fourth Adaco or similar systems, be ready to talk about it. If not, do some research on the software and its functionalities. Showing that you understand the tools used in purchasing can set you apart from other candidates.
✨Prepare Questions About Team Collaboration
The role involves liaising with various departments and suppliers. Prepare thoughtful questions about how the team collaborates and communicates. This shows your interest in teamwork and your understanding of the importance of smooth supply chain operations.
