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- Tasks: Manage invoices, track fixed assets, and ensure compliance with financial regulations.
- Company: Join The Dorchester Hotel, a top-rated workplace and award-winning hospitality leader.
- Benefits: Enjoy complimentary stays, discounts, pension contributions, and vibrant social events.
- Why this job: Excel in a supportive culture that values inclusiveness and personal growth.
- Qualifications: Strong understanding of accounts payable processes and experience with financial systems required.
- Other info: Diversity is celebrated; support available throughout the recruitment process.
The predicted salary is between 24000 - 36000 £ per year.
Join us as an Accounts Payable Assistant at The Dorchester Hotel, recently recognised as one of 'The Sunday Times Top 10 Best Places to Work for' in 2024 and 'Hotel of the year - London' at the 2024 AA Hospitality Awards. We continually strive to build and nurture a culture where inclusiveness is part of our DNA, reflected in our values of passion, personality, respect, working together, and creativity. We believe that a variety of perspectives enriches our culture and drives our success.
We care about your career and are proud to have the absolute best people in the industry. When you join us as an Accounts Payable Assistant at The Dorchester Hotel, you will have a unique opportunity to excel in your field. You will learn from your fellow Legends and our award-winning learning academy to achieve the highest standards in craft, service, and leadership.
What you'll do
- As an Accounts Payable Assistant, you will be responsible for managing and tracking fixed assets across the Dorchester Collection's UK hotels, ensuring compliance with financial regulations and company policies.
- Your key responsibilities will include:
- Invoice Processing: Coding and posting invoices on ADACO and GPD, covering food, beverage, consumables, operating equipment, and miscellaneous items.
- Financial Integration: Exporting invoices from ADACO and integrating them into GP Dynamics for accurate financial reporting.
- Supplier Liaison: Communicating with suppliers regarding invoices, credits, and payments, ensuring timely resolution of queries.
- Payment Management: Raising and updating invoices, reconciling accounts, and ensuring compliance with financial policies.
- Process Improvement: Assisting the Accounts Payable Manager in updating and refining standard operating procedures (SOPs).
- Efficiency & Accuracy: Working to enhance payment turnaround times while ensuring accuracy in all financial transactions.
What you'll bring
- Essential Skills and Experience
- Strong understanding of accounts payable processes, including invoice coding, reconciliation, and supplier communication.
- Experience working with financial systems such as ADACO and GP Dynamics.
- Excellent organisational skills with a high level of attention to detail.
- Strong communication skills and a customer service-focused approach.
- Ability to work collaboratively within a finance team and meet strict financial deadlines.
- Fluent in English, with the ability to communicate effectively with colleagues and suppliers.
- Previous experience working in luxury hospitality or a hotel finance department.
- Familiarity with procurement and supplier payment best practices.
- Strong problem-solving skills with the ability to enhance financial processes.
- Experience handling multiple payment systems and managing invoice workflows.
What you'll get
- Complimentary Stays: Enjoy complimentary stays with breakfast at Dorchester Collection Hotels every year.
- Discounts: Get 50% off food and beverages at selected bars and restaurants within the Dorchester Collection.
- Employee Perks: Enrol from day 1 into the Aviva Private Pension scheme (we contribute 8% towards your pension); Benefit from Seasonal ticket loan, Rental deposit scheme, private financial advice, and Eye care vouchers.
- Training and Development: Advance in your career by accessing various apprenticeships from Level 2 to Hospitality Degree Level 5. We partner with outstanding nationally recognised Apprenticeship providers.
- Social Events: Participate in vibrant social events, including a summer party, winter ball, pub quizzes, and cultural and milestone recognition celebrations.
- Referral Bonus: Earn a £1000 bonus when you recommend a friend.
- Well-being Support: Access immediate well-being advice because we care about our employees.
We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. If you need us to do anything to support you during the recruitment process (such as adjustments to how you apply, alternative formats of information, or adjustments to the assessment process itself), please do call the People & Culture team on 02073197011 or email so that we can discuss how we can support you through this process.
Accounts Payable Assistant employer: The Dorchester Collection
Contact Detail:
The Dorchester Collection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with the specific financial systems mentioned in the job description, such as ADACO and GP Dynamics. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees of The Dorchester Hotel, especially those in finance roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare to discuss your experience with process improvement in accounts payable. Think of specific examples where you've enhanced efficiency or accuracy in financial transactions, as this aligns well with the responsibilities of the role.
✨Tip Number 4
Showcase your customer service skills during the interview. Since the role involves liaising with suppliers, emphasising your ability to communicate effectively and resolve issues promptly will set you apart from other candidates.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of an Accounts Payable Assistant. Familiarise yourself with key tasks such as invoice processing, supplier communication, and compliance with financial regulations.
Tailor Your CV: Customise your CV to highlight relevant experience in accounts payable processes, financial systems like ADACO and GP Dynamics, and any previous roles in hospitality. Emphasise your organisational skills and attention to detail.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for the role and the hospitality industry. Mention how your skills align with the company's values of inclusiveness, respect, and teamwork.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills, customer service focus, and ability to work collaboratively within a finance team. Provide examples of how you've successfully managed financial processes in the past.
How to prepare for a job interview at The Dorchester Collection
✨Know Your Accounts Payable Basics
Make sure you have a solid understanding of accounts payable processes, including invoice coding and reconciliation. Brush up on your knowledge of financial systems like ADACO and GP Dynamics, as these will likely come up during the interview.
✨Showcase Your Attention to Detail
As an Accounts Payable Assistant, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulousness helped avoid errors or improved processes.
✨Demonstrate Strong Communication Skills
Since you'll be liaising with suppliers and colleagues, it's important to showcase your communication skills. Prepare to discuss how you've effectively resolved queries or issues in previous roles.
✨Emphasise Team Collaboration
Highlight your ability to work collaboratively within a finance team. Share examples of how you've contributed to team success and met strict deadlines, as this aligns with the company's values of working together.
