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- Tasks: Organise appointments, manage calendars, and support the team with admin tasks.
- Company: Family-run business with over 35 years of experience in the industry.
- Benefits: 28 days paid holiday, pension scheme, birthday off, and a Christmas bonus.
- Why this job: Join a supportive team and make a real difference in a friendly environment.
- Qualifications: Strong communication skills, knowledge of QuickBooks, and a willingness to learn.
- Other info: Part-time role with flexible days and opportunities for personal growth.
The predicted salary is between 17000 - 20000 £ per year.
The Door and Window Centre Ltd was formed in February of 1989 by two Brother-in-laws with in excess of 35 years of experience within the business. The Door and Windows Centre Ltd has developed and grown whilst remaining a family run business. Our business is based on recommendation alone, and as such we do not employ high pressure sales staff or advertise other than in the local business and telephone directories. Owing to a retirement we are looking for a new part time office secretary after 22 years of service.
The Job would be three days a week (Friday essential the other two days negotiable) 10am-4.30pm, Salary £17,000.00 /£20,000.00 P/A depending on experience.
Key Responsibilities- Organise appointments, liaise with customers to keep them updated
- Manage calendars and schedule appointments as necessary
- Answer phone calls & respond to email questions and requests in a timely manner
- Scan, photocopy and file documents as needed
- Maintain customer files, ensuring customer information is up to date on a database, Microsoft Excel and Word
- Complete insurance backed guarantee certification for completed installs
- Chase overdue payments and send statements
- Support the sales and fitting team with administrative tasks
- Liaise with suppliers when required
- Raise invoices via QuickBooks
- Basic finance duties using QuickBooks
- Ensuring the office runs smoothly & efficiently
- Other general administrative duties
- Excellent communication and numeracy skills
- Working knowledge of QuickBooks
- Working knowledge of Microsoft Office (Word, Excel, etc)
- Strong organisational skills
- High level of accuracy and attention to detail
- Ability to work alone and as part of a team
- Excellent customer service skills
- Previous work experience in a similar role
- A willingness to learn
- A confidence to add ideas to help the company evolve
- 28 Days Paid Holiday to include Bank Holidays (pro rata)
- Gov Pension Scheme
- Half Hourly Lunch
- Birthday day off
- Christmas bonus
6-month probation period to be completed.
Office Secretary & Administration in Swanley employer: The Door & Window Centre
Contact Detail:
The Door & Window Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Secretary & Administration in Swanley
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on The Door and Window Centre Ltd. Understand their values and how they operate as a family-run business. This will help you connect with them during your chat.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office administration and customer service. Think about examples from your past experiences that showcase your skills in organisation and communication.
✨Tip Number 3
Show off your tech skills! Since they use QuickBooks and Microsoft Office, be ready to discuss your experience with these tools. Maybe even bring along a portfolio or examples of your work to demonstrate your proficiency.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Office Secretary & Administration in Swanley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experience that match the job description. We want to see how your previous roles relate to the responsibilities listed, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our office secretary role. Keep it friendly and professional, and don’t forget to mention your enthusiasm for joining a family-run business like ours.
Show Off Your Skills: We’re looking for someone with excellent communication and organisational skills. In your application, give examples of how you've used these skills in past jobs. If you’ve got experience with QuickBooks or Microsoft Office, make sure to highlight that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at The Door & Window Centre
✨Know the Company
Before your interview, take some time to research The Door and Window Centre Ltd. Understand their history, values, and what makes them unique as a family-run business. This will help you tailor your answers and show genuine interest in the role.
✨Showcase Your Skills
Be ready to discuss your experience with Microsoft Office and QuickBooks. Prepare specific examples of how you've used these tools in previous roles, especially in managing calendars, customer files, or handling invoices. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Demonstrate Communication Skills
As an office secretary, excellent communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare for common questions about how you would handle customer inquiries or liaise with suppliers, showcasing your customer service skills.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team you'll be working with or how the company supports its employees' growth. This shows that you're not just interested in the job, but also in contributing to the company's evolution.
