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- Tasks: Organise appointments, manage calendars, and support the team with admin tasks.
- Company: Family-run business with over 35 years of experience in the industry.
- Benefits: 28 days paid holiday, pension scheme, birthday off, and Christmas bonus.
- Why this job: Join a supportive team and contribute to a well-respected local business.
- Qualifications: Strong communication skills, knowledge of QuickBooks, and attention to detail.
- Other info: Part-time role with flexible days and opportunities for personal growth.
The predicted salary is between 17000 - 20000 £ per year.
The Door and Window Centre Ltd was formed in February of 1989 by two Brother-in-laws with in excess of 35 years of experience within the business. The Door and Windows Centre Ltd has developed and grown whilst remaining a family run business. Our business is based on recommendation alone, and as such we do not employ high pressure sales staff or advertise other than in the local business and telephone directories. Owing to a retirement we are looking for a new part time office secretary after 22 years of service.
The Job would be three days a week (Friday essential the other two days negotiable) 10am-4.30pm, Salary £17,000.00 /£20,000.00 P/A depending on experience.
Key Responsibilities- Organise appointments, liaise with customers to keep them updated
- Manage calendars and schedule appointments as necessary
- Answer phone calls & respond to email questions and requests in a timely manner
- Scan, photocopy and file documents as needed
- Maintain customer files, ensuring customer information is up to date on a database, Microsoft Excel and Word
- Complete insurance backed guarantee certification for completed installs
- Chase overdue payments and send statements
- Support the sales and fitting team with administrative tasks
- Liaise with suppliers when required
- Raise invoices via QuickBooks
- Basic finance duties using QuickBooks
- Ensuring the office runs smoothly & efficiently
- Other general administrative duties
- Excellent communication and numeracy skills
- Working knowledge of QuickBooks
- Working knowledge of Microsoft Office (Word, Excel, etc)
- Strong organisational skills
- High level of accuracy and attention to detail
- Ability to work alone and as part of a team
- Excellent customer service skills
- Previous work experience in a similar role
- A willingness to learn
- A confidence to add ideas to help the company evolve
- 28 Days Paid Holiday to include Bank Holidays (pro rata)
- Gov Pension Scheme
- Half Hourly Lunch
- Birthday day off
- Christmas bonus
6-month probation period to be completed.
Office Secretary & Administration in Maidstone employer: The Door & Window Centre
Contact Detail:
The Door & Window Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Secretary & Administration in Maidstone
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on The Door and Window Centre Ltd. Understand their values and how they operate as a family-run business. This will help you connect with them during your chat.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office administration and customer service. Think about examples from your past experiences that showcase your skills in organisation and communication.
✨Tip Number 3
Show off your tech skills! Since they use QuickBooks and Microsoft Office, be ready to discuss your experience with these tools. Maybe even bring along a portfolio or examples of your work to demonstrate your proficiency.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email expressing your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds!
We think you need these skills to ace Office Secretary & Administration in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your background fits with our needs, so don’t be shy about showcasing your organisational skills and customer service experience!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the Office Secretary role and how you can contribute to our family-run business. Keep it friendly and professional, just like us!
Show Off Your Tech Skills: Since we use QuickBooks and Microsoft Office daily, make sure to mention your proficiency with these tools. If you have any specific examples of how you've used them in past roles, share those too – we love a good story!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at The Door & Window Centre
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities listed in the job description. Brush up on your knowledge of QuickBooks and Microsoft Office, as these are crucial for the role. Being able to discuss your experience with these tools will show that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed calendars, scheduled appointments, or organised files in previous roles. This will demonstrate your strong organisational skills and attention to detail, which are essential for an office secretary.
✨Practice Your Communication
Since excellent communication is a must-have for this position, practice answering common interview questions clearly and confidently. Think about how you would handle customer inquiries or liaise with suppliers, and be ready to share those scenarios during the interview.
✨Bring Ideas to the Table
The company values a willingness to learn and contribute ideas. Think about ways you could help improve processes or enhance customer service. Sharing these thoughts during your interview can set you apart as a proactive candidate who’s eager to contribute to the team.
